Legal Requirements, Equality Rules, Health and Safety Norms

This report discusses the necessary legal requirements for Chia Ltd, including the importance of written contracts and maintaining confidentiality. It also explores the legal rules for maintaining equality between staff members, such as equal compensation and opportunities. Additionally, it covers the legal norms for working conditions in terms of health and safety, emphasizing the need for a safe and secure workplace. The report highlights the relevant laws and regulations that Chia Ltd should follow to ensure compliance and create a fair and healthy working environment.

Law For Business
Managers

Table of Contents
INTRODUCTION ..........................................................................................................................1
Main Body.......................................................................................................................................1
1) Describe necessary legal requirements..............................................................................1
2) Explain legal rules for maintaining equality between staff members................................4
3) Discuss legal norms for working condition in terms of health and safety.........................6
CONCLUSION................................................................................................................................8
REFERENCES ...............................................................................................................................9

INTRODUCTION
Legal rules and laws are essential to be followed by an organization applicable to
different aspects to run business in proper manner. It is necessary for every business to accept all
the legal terms and conditions regarding compensation, equal behavior, health and security so
that it can help to take correct steps for improving growth as well as success (Pearce, 2013). The
present report is based on “Chia Ltd” which is considered as a successful company and
manufactures locally sourced vegan food, drinks and snacks. It was founded by Joseph who is
also known as director of an enterprise; fulfill roles and duties in appropriate way. Basically,
assignment will focus on several laws that must be followed by businessmen while entering into
formal contracts. It also includes discussion about issue of providing unequal compensation to
male and female staff members along with health and safety legislation for working condition in
factory. Thus, main objective of the project is to highlight relevant norms, policies, terms and
conditions which needs to be considered by company while running their business.
Main Body
1) Describe necessary legal requirements
A legal principle is a framework which set rules, procedures or test which established
with the hep of common law process, through this judgment can be provided as per the given
case. It is a norm which need to be followed and concept that is guide for evaluation and
behavior.
Case Analysis:
Joseph is the founder and Director of “Chia Ltd” which is the famous company and it
mainly deals in vegan food, drinks and snacks. As per the case study, the firm recently hired a
new secretary Dwayne; who is working in company for the last six weeks but it is not formal
contract; verbal contract so this will create some issues in the future time period such as lack of
evidence, misunderstanding create among both partners and poor security. Joseph is required to
develop specific legal contract with the Dwayne in written form which will be valid and reliable
in each manner. It is necessary for company to make agreement in the form of written document
because it is considered more valid instead of verbal contract. Every company need to take sign
of their newly appointed candidate on formal agreement Written contract will play an essential
role in business dealings and it is conducted between two parties which is legally valid. It will
1

serve as future references and as a proof in the situation of misinterpretation, objections and
conflicts among persons (Yeh, 2012). As per the case study, Joseph, director of 'Chia Ltd' is
required to make only written contracts which can prove the validity of any agreement. It is
necessary to maintain understanding among both the parties regarding their roles and
responsibilities. At the time of doing final selection of a candidate, company first need to make
legal written contract which is most important factor. Along with this, it is essential for any firm
before developing relation with any one to make formal contract such as suppliers, distributors,
retailers and staff members.
In this scenario, Joseph hires Dwayne on the basis of verbal contract so this will create
certain legal issues or conflicts among both parties. So, it is necessary for Joseph to develop and
formulate agreement in written form through which they are maintaining long term relation with
their employees. This will help in protecting both the parties from any legal claim that including
complaint regarding breach of an implied contract (Ip, Law and Lee, 2011).
Written Agreement: This can be described as written documentation of specific contract
which includes several terms or conditions that are applicable for every partner connected with
agreement and it is mandatory to sign it properly. It has several elements which should be
included by Chia Ltd while making an agreement are as follows:
 Offer
 Consideration
 Acceptance
 Mutuality of obligation
 Competency and capacity
 A written instrument
Proof Of Details (Evidence Act): This can be referred as to maintain a record of all
details regarding contract including overall terms or conditions which are proof of the same.
Thus, it will provide support to solve any legal issue which may put up by authorised people
(Muchlinski, 2012). Moreover, Evidence act indicates to make legal document and maintain the
record of the same as an evidence for future purposes. It includes several factors such as
agreement between investors, services provided by third party and payment obligations with
workers which are selected by different partners of business or particular contract. As per given
2

case, Joseph should not fix oral contracts as it is mandatory in legal way as well as save them
from fraud in future.
Prevent Misunderstanding From Arising: There are several chances of creating
conflicts and misunderstanding between two of more partners associated with a contract but the
legal agreements as well as other legal documents render help to sort out such problems among-
st people (Hayden and Bodie, 2012). According to given scenario, Joseph can prevent chance of
creating certain misunderstanding and gain an appropriate shares of profits properly. It will
indicate everyone about the correct things to do while investing or conducting any other
procedures.
Provide Security And Peace Of Mind: The written documentation of contract is helpful
to make all partners feel safe and relaxed which provide help to maintain a healthy relationship
between them. It is helpful in carrying out overall operational activities or procedures through
taking responsibility of tasks by each member and putting efforts to complete required targets
along with generating better outcomes on regular basis. Joseph can maintain better relation with
all parties with whom contracts are usually fixed to earn better profits.
Guaranteed Confidentiality (Safety and Security Act): This involves the criteria to
make overall sensitive information secret relevant to contract and get promise of everyone not to
share confidential knowledge from anyone (Parker and Nielsen, 2011). Thus, Act of safety and
security should be applied which states that confidential information of business is mandatory to
be remain confidential. It can be possible through making legal written agreements which
should be signed by each partner associated with particular contract. The Chia Ltd can remain
confident about maintenance of their important information safe with help of preparing legal
written agreement that should be signed by all member connected with specific declaration.
Avoid Expensive Litigation Proceedings: The written documentation of contracts can
be used at time of breaking the same and it provide support to determine about actual agreed
factors which facilitates to know about who is really at fault. In context to given company, they
can secure themselves from certain issues to litigation proceedings which are more time
consuming as well as costly.
Serve As An Official Record Of The Business Agreement: The written agreement
provide support to serve a proof of particular contract which can be saved by every partner to
remain confident to be associated legally with same. Joseph can collect record of such
3

agreements which are used in future to reduce several relevant problems in firm. Thus, all
contracts must be recorded in a written form and can be preserved for future aspects (Gallaugher,
2011).
2) Explain legal rules for maintaining equality between staff members
There are different types of organisations which are running in current scenario and
required to follow different legal rules or regulations. It includes several legislations regarding
compensation, employment opportunity and many more which are mandatory to be accepted by
each company in correct manner. It is necessary for enterprises to behave in equal manner with
every staff members and never differentiate them on the basis of religion, culture, age and
gender. Legal rules states that every benefit or opportunity must be provided equally to each
employee of an organisation. Thus, it is beneficial for company to make employee feeling equal
because it helps to reduce chance of conflicts in work place, create fair culture of business and
people agree with decisions of management due to have confidence in equal behaviour of the
same. It is necessary to make appropriate policies or strategies of company which are in favour
of every person and such rules are easily acceptable by employees (Bagley, 2015).
According to the given case, Chia Ltd. hired 3 members in accounts department namely
Sonia, Samuel and Simon and they were recruited at same time for carrying out similar roles
with equal working hours. Moreover, their age is almost same of 25 years and above but Samuel
and Simon are currently paid £10.00 for an hour whereas Sonia gets in hand £7.00 for an hour
only. Thus, it is not fair as per legal rule of equality in which compensation or other employment
opportunity cannot differentiated on basis on age, religion or gender. Additionally, Sonia have a
right take appeal to legal authorities regarding partial behaviour of organisation in providing
remuneration due to which Joseph have to pay expensive cost as fine for implementing such
policy in enterprise. Hence, Chia Ltd are required to strictly follow all equality legislations while
dealing with each staff member. It will provide support to boost up image of company in market
which generate interest of more efficient individuals to join the organisation. Fair behaviour of
company with employees make them feeling equal which render help to gain more number of
loyal people of firm and facilitates to reduce employee turnover of Chia Ltd.
The legal issues may raise about behaving partially with male and female candidates by
providing less remuneration female employees. In this case, issue of unequal remuneration may
raise because Simon and Samuel get more compensation than Sonia for same position. It is not
4

legal to remain partial between male and female employees in terms to provide any benefit from
company. Moreover, as per Equality Act company should render equal remuneration to workers
by following legislation. Additionally, Sonia may claim for this situation which create a legal
problems for enterprise.
Equality ACT, 2010: This legal rule was established including overall factors which are
relevant to equality which should be adopted by every business in proper manner. It includes
around 116 separate pieces of legislations in single act of Equality. Thus, this act is combined
form of several legal rules by making framework to protect the rights of individuals and advance
equality of opportunity for all. According to given case, Joseph is required to take care about
factor of equality and maintain the same in company which helps to establish a healthy as well
as peaceful working environment. It is very important for management of an enterprise to make
employees feel valuable and equal at workplace (Rawwas, Arjoon and Sidani, 2013). Moreover,
efforts of firm to make an individual capable for completing roles or responsibilities i.e., expense
and time duration on induction training can be saved also. There are various previous of acts that
are included in Equality Act, 2010 in which some of them are explained further –
Equal Pay Act, 1970: This can be described as an appropriate law which was established
for companies in terms to paying equal remuneration to all staff members. It indicates
management of every organisation to provide desired amount of remuneration to workers which
is fair as per their roles or duties. In context to selected firm, Joseph is required to follow this
rules and provide equal remuneration to Sonia as given to Samuel and Simon. Moreover, The
given enterprise are required put efforts to distribute other benefits to overall employees in equal
manner in organisation.
Sex Discrimination Act, 1975: This rules was made by government authorities to reduce
partial behaviour on basis on gender while giving compensation or any other opportunity to
people (Ward, 2016). It was observed in several nations that male candidates gain more
remuneration than female ones which is not fair and same situation is analsyed in Chia Ltd.
Thus, to remove this negative factor sec discrimination act was introduced to facilitates equality
behaviour in companies for all the staff members. In given case, Joseph should not differentiate
between male and female colleagues and provide an accurate as well as equal remuneration to
Samuel, Simon and Sonia.
5

Employment Equality Act: This rules states that several opportunities which are offered
by company to employees should be provided in fair manner. It includes salary, wages,
incentives, safety benefits, compensation and many other facilities are mandatory to be render in
proper way to each and every staff member. Additionally, this law indicates that several factors
are required to be avoided such as different religions, beliefs, gender and age for providing fair
compensation which is not followed in case of Sonia in selected firm. In given scenario,
differentiation is made on basis of gender as male workers get more remuneration than female
one in same position which must be ignored in Chia Ltd.
There are various kinds of advantages of equality act which can be achieved by different
organisation including given company. Firstly, it provide support to prevent several types of
discrimination such as direct, indirect, harassment and victimisation in services. Secondly, it
reduce various elements which may become base of partiality like men, women, sexuality, race,
ethnicity, disability including health condition and age (Smith And et. al., 2012). Additionally, it
is helpful in protecting from discrimination of employment, education, housing, provision of
goods, facilities and other services. Moreover, environment of equality is very significant for
business as it helps to make staff members loyal for people and they perform more efficiently for
increasing profitability of organisation.
3) Discuss legal norms for working condition in terms of health and safety
Health and safety is an important aspect which is required to be focussed by different
organisations running in present scenario to secure them at work place. It is essential to maintain
working condition favourable so that people can work comfortably and put efforts to reduce
chances of accidents. Thus, work place needs maintenance on regular basis otherwise it will
become dangerous for employees and they cannot perform appropriately. Moreover, if people
feel safe and secure at work place then only they will prefer to remain with company otherwise
switch the job. According to law, it is responsibility of organisational authority to take care about
safety measures for their staff members along with providing necessary compensation to them
for certain misshapenness or accidents of work place.
As per given scenario, condition of factory site is not up to the mark where Chia goods
are produced and packaged. It includes several negative views of workers about actual situation
of company which include exposed wires, leaking machines that is responsible for making the
factory floor particularly slippery (Sullivan, 2015). Thus, it may be accountable for dangerous
6

accidents and results into critical health problems for employees as well as workers may get
shock from exposed wires that might be lead to deaths. Additionally, there is lack of fire
extinguishers in building, faulty fire exit door that is not bale to even open and no written health
and safety policy for people working in Chia Ltd. This condition will direct focus towards Health
& Safety Act, 1974 which states that it is essential to maintain safety at work place and provide
secure environment to staff members. It includes health, safety & welfare in connection with
work, control dangerous substances and certain emissions into atmosphere.
In given case, Joseph is required to apply several implications which are mandatory to
maintain secure and healthy working conditions so that employees can complete their tasks
properly. They have to follow Health & Safety Act and put more effective as well as efficient
efforts for maintaining better working conditions, render emergency instruments for safety and
adopt written security policy for welfare of people. It is an important to make an accurate change
or modifications in policies of organization which facilitates to repair machines or other
equipment on regular basis along with establishing beneficial safety policies for welfare of
workers (Lawrence and Weber, 2014). In context to Chia Ltd., Joseph is required to focus on
health and safety to implement several implications which are explained further –
Maintenance of Exposed wires and repair machines: This indicates that management
of company should monitor condition of work place and determine requirements of maintenance
of electric wires or other relevant aspect. It will provide support to put efforts at correct time to
repair exposed wires and another similar faults to avoid future accidents. Additionally, various
machines are used for operations which are necessarily repaired regularly to reduce chemical
leakage from them which is responsible for making floor slippery as in case of Chia Ltd. and
may leans to dangerous misshapen.
Provide fire extinguishers working properly: There are several condition at working
place which may arise fire at a place then it is essential to provide fire- extinguishers and must be
in proper condition to work immediately (Simpson and Paternoster, 2017). In context of selected
firm, Joseph is required to evaluate situation of available fire instruments and put them for
repairing on regular basis so that employees can use them at time o emergency to save them
selves from danger.
Repair emergency door of factor through making another exit source: This states
about sources of emergency exit which should be perfect so that people can utilize them in
7

emergency situation to save themselves from fire. Joseph should put efforts to make more then
one exit source and repair the present emergency door so that it can be utilized as per
requirement.
Apply written Health & Safety Policy: Every company is required to make health and
safety policy to provide several benefits to staff members through providing compensation due to
some of accidents or other similar aspects. According to Work Health and Safety Act 2011 states
that overall organizations are required to have policy of health and safety so that member
employees will feel secure s well as put efforts for the same. In case of given company, they
have to introduce profitable policy for security of workers which make them feeling safe at work
place so that they can perform in proper manner (Wood And et. al., 2015).
CONCLUSION
The above report concludes that legal rules and regulations are mandatory to be accepted
by different organizations relevant to differentiated concepts to run business in successfully. It
includes importance of legal documentation of every contract which should be signed by all
parties associated with the same. The written agreement involves several elements such as offer,
consideration, acceptance, mutuality of obligation, competency & capacity and a written
instrument. It involves proof of details, prevent misunderstanding from arising, provide security
and peace of mind, guaranteed confidentiality, avoid expensive litigation proceedings and serve
as an official record of the business agreement. This assignment also discuss requirements of
equality act which is combination 116 relevant separate rules involving Equal Pay Act, Sex
Discrimination Act and Employment Equality Act. At last but not the least, several implications
are also described to maintain health and safety of work place in company.
8

REFERENCES
Books and journals
Pearce, J. A., 2013. Using social identity theory to predict managers’ emphases on ethical and
legal values in judging business issues. Journal of Business Ethics. 112(3). pp.497-514.
Yeh, R., 2012. Hotel general managers’ perceptions of business ethics education: Implications
for hospitality educators, professionals, and students. Journal of Human Resources in
Hospitality & Tourism. 11(1). pp.72-86.
Ip, C., Law, R. and Lee, H. A., 2011. A review of website evaluation studies in the tourism and
hospitality fields from 1996 to 2009. International Journal of Tourism Research. 13(3).
pp.234-265.
Hayden, G. M. and Bodie, M. T., 2012. The Bizarre Law and Economics of Business Roundtable
v. SEC. J. Corp. L. 38. p.101.
Parker, C. and Nielsen, V. L. eds., 2011. Explaining compliance: Business responses to
regulation. Edward Elgar Publishing.
Gallaugher, J., 2011. Information systems: A Manager's guide to harnessing technology.
Bagley, C. E., 2015. Managers and the legal environment: Strategies for the 21st century.
Cengage Learning.
Rawwas, M. Y., Arjoon, S. and Sidani, Y., 2013. An introduction of epistemology to business
ethics: A study of marketing middle-managers. Journal of Business Ethics. 117(3).
pp.525-539.
Ward, J., 2016. Keeping the family business healthy: How to plan for continuing growth,
profitability, and family leadership. Springer.
Smith, P. B. And et. al., 2012. Are indigenous approaches to achieving influence in business
organizations distinctive? A comparative study of guanxi, wasta, jeitinho, svyazi and
pulling strings. The International Journal of Human Resource Management. 23(2).
pp.333-348.
Sullivan, K., 2015. Anti-money laundering in a Nutshell: Awareness and compliance for
financial personnel and business managers. Apress.
Lawrence, A. T. and Weber, J., 2014. Business and society: Stakeholders, ethics, public policy.
Tata McGraw-Hill Education.
Simpson, S. and Paternoster, R., 2017. A rational choice theory of corporate crime. In Routine
activity and rational choice (pp. 37-58). Routledge.
Wood, D. J. And et. al., 2015. Global Business Citizenship: A Transformative Framework for
Ethics and Sustainable Capitalism: A Transformative Framework for Ethics and
Sustainable Capitalism. Routledge.
Muchlinski, P., 2012. Implementing the new UN corporate human rights framework:
Implications for corporate law, governance, and regulation. Business Ethics Quarterly.
22(1). pp.145-177.
Online
Equal Opportunities - Equality Legislation. 2013. [Online]. Available through:
<https://www.stcatz.ox.ac.uk/equal-opportunities/equal-opportunities-equality-
legislation>
Equality legislation. 2018. [Online]. Available through: <https://www.ecu.ac.uk/guidance-
resources/equality-legislation/>
9

10