PRINCE2 Methodology Legal Documents Online (LDO) 19 Project Plan PRINCE2 Methodology Revision history ID Version Date 1 1 27th September, 2019

LDO Information System Legal Information Online (LDO) 19 Project Plan PRINCE2 Methodology Legal Documents Online (LDO) 19 Project Plan PRINCE2 Methodology Revision history 4.2 Version Date 1/19 27th September, 2019 1.Business driver 3 2. Defining the scope 5/4 4.1 Scope Statement 5 4.2 Work Breakdown Structure 6/19 4.3 Task Table with Precedence and Duration 6/19 4.4 Network Diagram & Critical Path 9/19 5. Defining the scope 5/4 4.1 Scope Statement 5 4.2 Work Breakdown

Legal Documents Online (LDO)
19
Project Plan
PRINCE2 Methodology

LDO Information System
Revision history
ID Version Date
1 1 27th September, 2019
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LDO Information System
Table of Contents
1.Business driver........................................................................................................................3
2. Project objectives...................................................................................................................3
3. Business benefits....................................................................................................................4
4. Defining the scope..................................................................................................................5
4.1 Scope Statement...............................................................................................................5
4.2 Work Breakdown Structure..............................................................................................6
4.3 Task Table with Precedence and Duration.......................................................................6
4.4 Network Diagram & Critical Path....................................................................................9
5. Justify the chosen methodology.............................................................................................9
6. Key stakeholders....................................................................................................................9
7. Outline solution....................................................................................................................11
8. Key risks...............................................................................................................................11
9. Delivery and release planning..............................................................................................14
10. Project control....................................................................................................................14
11. Project costs.......................................................................................................................15
11. References..........................................................................................................................19
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1. Business driver
The project is being carried out for Legal Documents Online (LDO). It is an Australian
organization that sells the company details, individual information, and properties to the legal
entities. There are varied sets of information that are shared by the organization, such as
company details, property title certificates, rates certificates, transport interest certificate,
contaminated land certificate, and property descriptions.
There are several problems that are currently associated with the company business processes
and functions. These are varied and distributed which lacks integration and cohesion among
the modules. There are issues of data duplication or loss, lack of integrity, and slower
processing that can be determined (Pai, 2010).
The information system that is proposed for the organization will be a one-stop shop for
LDO. It will allow the automated mechanisms and modules for information retrieval by the
clients through order placements, information sharing by delivery, payment gateways for
payment on the orders, search functions, and a lot more.
In the case of the absence of such a system, the problems will continue to exist and might
grow with the expansion of the business. These problems may have an impact on the business
execution and integrity.
2. Project objectives
The business objectives of the project are listed below:
 One-stop shop for LDO to provide the ease or order placement and tracking to the
clients leading to increase in the number of orders by at least 45%.
 The project aims to provide LDO with competitive edge in the market by enhancing
its overall shared by 30% after eight months of the implementation of the system.
 The project aims to keep the system scalable so that the new modules and functions
may be added to the system as per the requirement.
 The objective of the project is to integrate the different business functions of the
organization so that the overall system efficiency is improved.
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LDO Information System
 The project objective is to have zero variance with the cost and schedule estimates
that are made for the project.
3. Business benefits
There will be a number of business benefits that LDO will experience with the
implementation of the information system.
 The information system will be designed in such a manner that the clients get to carry
out all of the processes and activities from a single location. One-stop shop for LDO
to provide the ease or order placement and tracking to the clients leading to increase
in the number of orders by at least 45%.
 The project aims to provide LDO with competitive edge in the market by enhancing
its overall shared by 30% after eight months of the implementation of the system. The
overall business value and the reputation of the organization in the market will also
improve as a result.
 The customer satisfaction levels will improve by 52% as the automated processes will
provide better speed and accuracy (Xavier & Piurcosky, 2019).
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LDO Information System
4. Defining the scope
4.1 Scope Statement
The scope of the project will cover the project initiation, planning, design and development of
the information systems for LDO, control & monitoring processes, and the closure.
The following activities will come in the scope.
 Appointment of the Manager and the Senior Project Leaders
 Capturing & Assessment of Previous Lessons
 Selection of project management team
 Business Case analysis
 Project approach and project brief development
 Project scope - work breakdown structure
 Risk management, change control, and project estimations - Reviews and changes
(Hooke, 2017)
 Quality and communications plan - Reviews and changes
 Project procurement processes
 Information system design & development - close authorization and ad-hoc directions
 Assessment of the status - Risk handling and change implementation
 Final sets of verification
 Documentation processes
 End-user training
 Evaluation of the performance
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4.2 Work Breakdown Structure
4.3 Task Table with Precedence and Duration
WBS Task Name Duration Start Finish Predeces
sors
Successor
s
1 LDO Information System 195.7 days Fri 9/27/19 Fri 6/26/20
1.1 Start-up Stage 28.5 days Fri 9/27/19 Wed 11/6/19
1.1.1 Appointment of the Manager and the
Senior Project Leaders
3.6 days Fri 9/27/19 Wed 10/2/19 4,6
1.1.2 Capturing & Assessment of Previous
Lessons
6.4 days Wed 10/2/19 Thu 10/10/19 3 5,6,7
1.1.3 Selection of project management team 3.5 days Fri 10/11/19 Wed 10/16/19 4
1.1.4 Business Case analysis 7.5 days Fri 10/11/19 Tue 10/22/19 3,4 7
7
LDO Information
System
Start-up Stage
Appointment of the
Manager and the
Senior Project Leaders
Capturing &
Assessment of
Previous Lessons
Selection of project
management team
Business Case analysis
Project approach and
project brief
development
Milestone 1: Project
Brief
Initiation Stage
(Managing Stage
Boundaries)
Project scope - work
breakdown structure
Risk management,
change control, and
project estimations -
Reviews and changes
Quality and
communications plan -
Reviews and changes
Milestone 2: Project
Initiation Document
Directing & Execution
- Parallel Control
Project procurement
processes
Information system
design & development
- close authorization
and ad-hoc directions
Milestone 3: LDO
System
Control & Delivery
Assessment of the
status - Risk handling
and change
implementation
Final sets of
verification
Documentation
processes
End-user training
Evaluation of the
performance
Milestone 4:
Completion Report

LDO Information System
1.1.5 Project approach and project brief
development
11 days Tue 10/22/19 Wed 11/6/19 6,4 8
1.1.6 Milestone 1: Project Brief 0 days Wed 11/6/19 Wed 11/6/19 7 10
1.2 Initiation Stage (Managing Stage
Boundaries)
33 days Wed 11/6/19 Mon 12/23/19
1.2.1 Project scope - work breakdown
structure
12.3 days Wed 11/6/19 Fri 11/22/19 8 11,12
1.2.2 Risk management, change control, and
project estimations - Reviews and changes
20.7 days Fri 11/22/19 Mon 12/23/19 10 13
1.2.3 Quality and communications plan -
Reviews and changes
5 days Fri 11/22/19 Fri 11/29/19 10 13
1.2.4 Milestone 2: Project Initiation Document 0 days Mon 12/23/19 Mon 12/23/19 12,11 15
1.3 Directing & Execution - Parallel Control 71.2 days Mon 12/23/19 Tue 3/31/20
1.3.1 Project procurement processes 13.9 days Mon 12/23/19 Fri 1/10/20 13 16
1.3.2 Information system design &
development - close authorization and ad-
hoc directions
57.3 days Fri 1/10/20 Tue 3/31/20 15 17,19
1.3.3 Milestone 3: LDO System 0 days Tue 3/31/20 Tue 3/31/20 16 20
1.4 Control & Delivery 63 days Tue 3/31/20 Fri 6/26/20
1.4.1 Assessment of the status - Risk handling
and change implementation
14.3 days Tue 3/31/20 Mon 4/20/20 16 20
1.4.2 Final sets of verification 8.7 days Tue 4/21/20 Fri 5/1/20 19,17 21
1.4.3 Documentation processes 21 days Fri 5/1/20 Mon 6/1/20 20 22
1.4.4 End-user training 11 days Mon 6/1/20 Tue 6/16/20 21 23
1.4.5 Evaluation of the performance 8 days Tue 6/16/20 Fri 6/26/20 22 24
1.4.6 Milestone 4: Completion Report 0 days Fri 6/26/20 Fri 6/26/20 23
4.4 Network Diagram & Critical Path
Critical path
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Network diagram
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5. Justify the chosen methodology
The methodology selected for the management of LDO information system project is
PRINCE2 methodology. This is the most appropriate methodology for this case as the
detailed guidelines will be available with the project leader and the management to carry out
the project accurately. The project will be done in a series of seven stages and each stage will
ensure that the project progress is done as per the defined objectives and plan (Vanickova,
2017).
The methodology for the development of the project will be Rapid Application Development
(RAD). This will provide ad-hoc development mechanisms so that the quick deliveries are
made. It will also be in line with the PRINCE2 methods and will involve continual control
and direction along with the collaboration of the LDO representatives for analysis and
feedback.
The scalable solution will be presented as per the decided project objectives.
6. Key stakeholders
There will be internal and external stakeholders involved in the project as Project Sponsor
(LDO), Supplier groups, end users that will be the employees of LDO, project leaders, and
the team. The distribution of the project resources and the stakeholders in terms of the
activities in which they will be involved in and the number of hours for engaged are included
below.
Resource Name Work
Project Leader 528 hrs
Selection of project management team 28 hrs
Project scope - work breakdown structure 98.4 hrs
Evaluation of the performance 64 hrs
Quality and communications plan - Reviews and changes 40 hrs
Appointment of the Manager and the Senior Project Leaders 28.8 hrs
Project approach and project brief development 88 hrs
Project procurement processes 111.2 hrs
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LDO Information System
Final sets of verification 69.6 hrs
System Developer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Business Advisor (Technical and Web development) 391.2 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Capturing & Assessment of Previous Lessons 51.2 hrs
Business Case analysis 60 hrs
Risk management, change control, and project estimations - Reviews and
changes
165.6 hrs
UI/UX Designer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Assistant Project Manager 403.2 hrs
Appointment of the Manager and the Senior Project Leaders 28.8 hrs
Capturing & Assessment of Previous Lessons 51.2 hrs
Project approach and project brief development 88 hrs
Risk management, change control, and project estimations - Reviews and
changes
165.6 hrs
Final sets of verification 69.6 hrs
Technical Content Developer 256 hrs
Documentation processes 168 hrs
Project approach and project brief development 88 hrs
Trainer - Information Systems 88 hrs
End-user training 88 hrs
Test Automation Engineer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
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LDO Information System
Project Sponsor - LDO 92.8 hrs
Appointment of the Manager and the Senior Project Leaders 28.8 hrs
Evaluation of the performance 64 hrs
End-Users (LDO Employees) 88 hrs
End-user training 88 hrs
Suppliers and Vendors 111.2 hrs
Project procurement processes 111.2 hrs
7. Outline solution
The proposed solution will allow clients to place order via online system. The system shall
update the status of the order to processed, cancelled, pending, etc. depending on the state of
available information. If the order is processed successfully, then an invoice is generated and
at the end of the month, the invoice is mailed to the client. Then, client sends payment details
and order status is changed to completed and paid.
8. Key risks
ID Name Summary Probability Impact Score Strategy
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1 Delivery Delays
– Tools and
Material
The supplier and
vendors may not
deliver the tools,
such as cloud
platforms,
databases, etc. on
time
2 4 8 Transfer
2 Information
Privacy Issues
The information
privacy may be
compromised due
to data leakage,
breaches, or loss.
2 5 10 Avoidance
&
Mitigation
3 Technical Errors The technical
components may
turn faulty.
3 3 9 Transfer
4 Design
Constraints and
Issues
There may be
issues in the
system design in
terms of
responsiveness or
UI aesthetics
2 4 8 Avoidance
5 Complexity of
the code
The code
developed may be
lengthy or too
complex
3 4 12 Avoidance
6 Schedule/Budget
Overrun
The overrun of the
project schedule
or budget may be
observed.
3 5 15 Avoidance
7 Reduced
resource
The resources may
not contribute to
2 5 10 Avoidance
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LDO Information System
productivity the project as per
the expected
productivity levels
(Mousaei &
Javdani, 2018).
8 Scope creep There may be too
many changes in
the scope leading
to the situation of
scope creep
2 4 8 Mitigation
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LDO Information System
9. Delivery and release planning
10. Project control
The project control will be done in parallel with the project stages and activities. The Project
Leader and the Assistant Project Manager will be responsible for controlling the project and
the following activities will be executed for the same.
 The cost and schedule tracking and review will be done on the basis of the estimated
values. The comparison of these will be made with the actual values using variance
analysis.
 The quality of the project processes and activities will be tracked using the Total
Quality Management (TQM) approach. The use of Plan-Do-Check-Act cycle will also
be done to make sure that the quality will be managed and improved continuously.
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 The ethical and legal compliance checks will be regularly done to make sure there is
no drop in the compliance levels (Saleh Al-Freidi, 2015).
 The use of project progress reports will be done that will be submitted daily by the
project resources and the tracking will be done as per the information included in
these reports.
 The resource discussions will be done on a monthly basis wherein the resources will
interact with the leader and the manager on a one-on-one basis.
 The use of collaboration and cohesion technique will be done to manage and resolve
the project conflicts.
11. Project costs
The details of the project costs, comprising of the cost of each activity along with the cost of
the tools is included in the table below.
Task Name Cost Resource Names
LDO Information System $149,943.20
Start-up Stage $25,288.00
Appointment of the Manager and the
Senior Project Leaders
$3,168.00 Assistant Project Manager, Project
Sponsor - LDO ,Project Leader
Capturing & Assessment of Previous
Lessons
$5,120.00 Assistant Project Manager, Business
Advisor (Technical and Web
development)
Selection of project management team $1,680.00 Project Leader
Business Case analysis $3,000.00 Business Advisor (Technical and Web
development)
Project approach and project brief
development
$12,320.00 Assistant Project Manager,Project
Leader, Technical Content Developer
Initiation Stage (Managing Stage
Boundaries)
$24,864.00
Project scope - work breakdown
structure
$5,904.00 Project Leader
Risk management, change control, $16,560.00 Assistant Project Manager, Business
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and project estimations - Reviews and
changes
Advisor (Technical and Web
development)
Quality and communications plan -
Reviews and changes
$2,400.00 Project Leader
Directing & Execution - Parallel
Control
$63,261.60
Project procurement processes $20,172.00 Suppliers and Vendors ,Project Leader,
Cost of Tools & Materials[1]
Information system design &
development - close authorization and ad-
hoc directions
$43,089.60 System Developer, Test Automation
Engineer, UI/UX Designer
Control & Delivery $36,529.60
Assessment of the status - Risk
handling and change implementation
$16,473.60 Business Advisor (Technical and Web
development),System Developer,Test
Automation Engineer,UI/UX Designer
Final sets of verification $7,656.00 Assistant Project Manager,Project Leader
Documentation processes $5,040.00 Technical Content Developer
End-user training $3,520.00 End-Users (LDO Employees),Trainer -
Information Systems
Evaluation of the performance $3,840.00 Project Leader,Project Sponsor - LDO
Task Name Fixed
Cost
Fixed
Cost
Accrual
Total Cost Baseline Variance Actual Remaini
ng
LDO Information System $0.00 Prorated $149,943.20 $0.00 $149,943.20 $0.00 $149,94
3.20
Start-up Stage $0.00 Prorated $25,288.00 $0.00 $25,288.00 $0.00 $25,288.
00
Appointment of the
Manager and the Senior Project
Leaders
$0.00 Prorated $3,168.00 $0.00 $3,168.00 $0.00 $3,168.0
0
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LDO Information System
Capturing & Assessment of
Previous Lessons
$0.00 Prorated $5,120.00 $0.00 $5,120.00 $0.00 $5,120.0
0
Selection of project
management team
$0.00 Prorated $1,680.00 $0.00 $1,680.00 $0.00 $1,680.0
0
Business Case analysis $0.00 Prorated $3,000.00 $0.00 $3,000.00 $0.00 $3,000.0
0
Project approach and project
brief development
$0.00 Prorated $12,320.00 $0.00 $12,320.00 $0.00 $12,320.
00
Milestone 1: Project Brief $0.00 Prorated $0.00 $0.00 $0.00 $0.00 $0.00
Initiation Stage (Managing
Stage Boundaries)
$0.00 Prorated $24,864.00 $0.00 $24,864.00 $0.00 $24,864.
00
Project scope - work
breakdown structure
$0.00 Prorated $5,904.00 $0.00 $5,904.00 $0.00 $5,904.0
0
Risk management, change
control, and project estimations
- Reviews and changes
$0.00 Prorated $16,560.00 $0.00 $16,560.00 $0.00 $16,560.
00
Quality and
communications plan - Reviews
and changes
$0.00 Prorated $2,400.00 $0.00 $2,400.00 $0.00 $2,400.0
0
Milestone 2: Project
Initiation Document
$0.00 Prorated $0.00 $0.00 $0.00 $0.00 $0.00
Directing & Execution -
Parallel Control
$0.00 Prorated $63,261.60 $0.00 $63,261.60 $0.00 $63,261.
60
Project procurement
processes
$0.00 Prorated $20,172.00 $0.00 $20,172.00 $0.00 $20,172.
00
Information system design
& development - close
authorization and ad-hoc
directions
$0.00 Prorated $43,089.60 $0.00 $43,089.60 $0.00 $43,089.
60
Milestone 3: LDO System $0.00 Prorated $0.00 $0.00 $0.00 $0.00 $0.00
Control & Delivery $0.00 Prorated $36,529.60 $0.00 $36,529.60 $0.00 $36,529.
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LDO Information System
60
Assessment of the status -
Risk handling and change
implementation
$0.00 Prorated $16,473.60 $0.00 $16,473.60 $0.00 $16,473.
60
Final sets of verification $0.00 Prorated $7,656.00 $0.00 $7,656.00 $0.00 $7,656.0
0
Documentation processes $0.00 Prorated $5,040.00 $0.00 $5,040.00 $0.00 $5,040.0
0
End-user training $0.00 Prorated $3,520.00 $0.00 $3,520.00 $0.00 $3,520.0
0
Evaluation of the
performance
$0.00 Prorated $3,840.00 $0.00 $3,840.00 $0.00 $3,840.0
0
Milestone 4: Completion
Report
$0.00 Prorated $0.00 $0.00 $0.00 $0.00 $0.00
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11. References
Hooke, R. (2017). Projects in controlled environments (PRINCE2). Two levels: foundation
and practitioner. BMJ, 335(7613), s46-s46. doi: 10.1136/bmj.335.7613.s46
Mousaei, M., & Javdani, T. (2018). A New Project Risk Management Model based on Scrum
Framework and Prince2 Methodology. International Journal Of Advanced Computer
Science And Applications, 9(4). doi: 10.14569/ijacsa.2018.090461
Pai, S. (2010). Project management (PRINCE2) foundation qualification. BMJ, c2140. doi:
10.1136/bmj.c2140
Saleh Al-Freidi, S. (2015). A Unified Project Management Methodology (UPMM) based on
PMBOK and PRINCE2 protocols: foundations, principles, structures and benefits of
the integrated approach. International Journal Of Business Policy And Strategy
Management, 2(1), 27-38. doi: 10.21742/ijbpsm.2015.2.03
Vanickova, R. (2017). Application of PRINCE2 Project Management Methodology. Studia
Commercialia Bratislavensia, 10(38), 227-238. doi: 10.1515/stcb-2017-0021
Xavier, B., & Piurcosky, F. (2019). PRINCE2. Interação - Revista De Ensino, Pesquisa E
Extensão, 19(1), 21-32. doi: 10.33836/interacao.v19i1.113
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