Leading Lean Projects

This report discusses the implementation of lean project management in the FIFA 2022 World Cup Football Tournament in Qatar. It explores the identification and organization of stakeholders, as well as ways to eliminate waste. Find study material and solved assignments on Desklib.

Running head: LEADING LEAN PROJECTS
FIFA 2022 WORLD CUP FOOTBALL TOURNAMENT – QATAR
Name of the Student
Name of the University
Author Note

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Table of Contents
Introduction...........................................................................................................................................2
1. Identification, organization and elaboration of FIFA World Cup Football tournament event........2
1.1. Process from PMBOK...........................................................................................................2
1.2. Stakeholders associated with the event..................................................................................5
2. Ways to implement lean project management...............................................................................6
Conclusion.............................................................................................................................................8
References.............................................................................................................................................9

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Introduction
The aim of this report is to discuss about the chosen event FIFA 2022 World Cup
Football Tournament that is to be held in Qatar. The report will describe the event
functioning in details and the way event is being organized. The report will also address the
topic based on the PMBOK in order to understand the stakeholder management. The
stakeholders associated with the event are also going to be described. This event is a very
prestigious and an important one. Thus it is important to have an efficient project
management team that will help in completing the project successfully. The dates decided for
the football tournament is from 21 November – 18 December (Kerzner & Kerzner, 2017). This
is the first time that the World Cup will be organized in the Arab states. The report will
entirely focus on the arrangements and design that is going to be implemented for performing
the FIFA World Cup Football tournament event at Qatar. However it is observed that due to bad
climatic changes in Qatar the FIFA World Cup Football tournament event may get effected (Karaman
& Kurt, 2015). There are high chances of Qatar to lose the opportunity of hosting this event due to its
bad weather. In response to the news Qatar has decided to develop a new stadium for better reliability
of the players and that will be developed with the use of dismantle parts of football stadium.
The report will describe the FIFA World Cup Football tournament event arrangement in
details so that proper outlining of the process involved in managing this event can be done. This
includes process responsible for professional project management and practices behind it. Beside all
the information the report will use the concept of PMBOK and Prince2 for understanding the role of
project stakeholders in the event (Ivey et al., 2017). In addition to this the project will describe the
ways that will help in managing the lean project are also described in details. This also includes
describing the areas of opportunities that can be developed in order to avoid the waste. Apart from
this several process are considered in order to implement lean project management.
1. Identification, organization and elaboration of FIFA World Cup
Football tournament event
1.1. Process from PMBOK
While organizing a prestigious event such as FIFA World Cup Football
tournament event it becomes important to have proper stakeholders involved in organizing the
event. It becomes important to assign each stakeholders with their responsibility. In order to
identify the responsibility of each stakeholders associate with the event of FIFA World Cup
Football tournament it becomes important to process the events from PMBOK or Prince2

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(Indrawati & Ridwansyah, 2015). According to the book, the stakeholder management
process helps in recognizing the people, groups and organization associated with the event.
The elements associated with the each stakeholder possess the capacity of effecting the
project (Hutchins, 2016). The project can be effected positively as well as negatively with the
use of these components. Thus it becomes important to have a proper idea of implementing
these components. Thus each stakeholder’s roles are needed to be known from the beginning.
With the help of PMBOK the major process associated with the stakeholders are described,
this includes engagement plans of stakeholders, identification of the stakeholders associated
with the event, management plan of stakeholders, and controlling the stakeholder engagement
with the event.
After reviewing the PMBOK it is clear that stakeholder management process involves
some stakeholders for managing the event. However each stakeholder has their own impact
towards the project and has the capability of impacting the project positively and negatively.
Apart from these there are several stakeholders associate with each events that possess the
capability of influencing the whole project and holds more power than other stakeholders
(Nicholas & Steyn, 2017). However apart from the roles played by the stakeholders it is the
responsibility of the project manager to manage the tasks and events properly in order to
make the project successful. Success and failure of a project is completely dependent on how
the project manager assigns the role and responsibility of each team members and
stakeholders associated with the projects (Hornstein, 2015). In order to manage the
responsibility of stakeholders associated with the events it is important to manage the
stakeholders of the project. The steps for understanding the roles of each stakeholder’s
associated with FIFA World Cup Tournament are described below:
 It becomes important to identify the potential stakeholders associated with the event.
 Proper communication needs to be maintained along with the stakeholders of the events.
 Every stakeholder needs to understand the requirements and expectation of project managers
from that event.
 It becomes important to develop professional project management strategies for every
stakeholders
 Understanding and analysing the interest, influence and capability of stakeholders associated
with the project.
 Every stakeholder needs to be aware of their responsibility.
In order to have a proper knowledge about the need of stakeholder it becomes
important to understand and identify each stakeholders separately.

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 Management plan for stakeholder: in this stage the stakeholders associated with the events
are assigned their roles and responsibility. Each stakeholder needs to implement their own
plan for organizing the work properly (Heinemann et al., 2017). Once the stakeholder are
assigned with particular roles it becomes their responsibility to work in a way so that the
target can be achieved. Each stakeholders are assigned certain job roles with a fixed amount
of budget and with a stipulated time period and each stakeholder needs to fulfil the work
within the given time. There are several other analytical techniques that are applied for
managing every stakeholders associated with the event. This is essential to have positive
influence from every stakeholders associated with the event. Thus it becomes important to
treat them equally so that they don’t feel insecure about their position. Equal rights will help
in giving proper power to the stakeholders. Each stakeholder are registered with their
designation and responsibilities. This helps in classifying each stakeholders with their roles.
While organizing the event of FIFA World Cup it becomes very important to have a proper
communication between the project manager, team members and every stakeholders (Hegade,
Rajkumar & Murthy, 2017). This will help them to organize the event properly without any
barriers. Every stakeholders associated with the project needs to understand and implement
open communication strategy instead of downward communication and upwards
communication. This will help the team members to have a proper communication with each
other and will help to understand the perspective of each members associated with the event.
This will facilitate the project members in creating a good team and work together in a proper
way. Open communication will help the members to share their views clearly and will help to
understand the need of stakeholders for the project.
 Identification of stakeholders: this is the initial phase of project stakeholder management
and this step possess the capability of impacting the organization and project. This stage is
concerned with managing the impacts of stakeholders that are likely to impact the event.
Every stakeholder has their own positive impact and negative impact, so in order to have a
positive impact it becomes important for project manager to implement proper strategies that
will drive positive impacts towards the event management. Every stakeholder importance
needs to be understood individually and needs to be prioritized accordingly. This is important
to determine the position of every stakeholders as the event is based on time and thus it
becomes important to manage the large number of stakeholders associated. It is important to
manage every stakeholders and organize their contribution towards the development of the
project. There are three components associated with the stakeholder identification this
includes proper usage of tools, inputs and outputs (Charvez, 2018). The input associated with
managing the stakeholder includes project charter, procurement documentation,
environmental factors and organizational process asset. Apart from this tools that are used for

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designing the stakeholder includes analysing the stakeholder, getting judgement from the
experts and meeting.
 Management of stakeholder engagement: after implantation of strategies for managing
stakeholder it becomes important to include project manager and project team members. The
engagement between the stakeholders needs to be developed properly. This phase explains the
need of implementation of different effective appraises that will help the stakeholders to stay
engaged with the roles and responsibilities assigned to them. In order to manage the working
condition within the event location it becomes important to have a proper communication
method, effective interpersonal skills and management skills (Brioso, 2015). This tools will
ensure the manager proper control over organization and will give updated information about
the management plan. It becomes important to appreciate each employee and stakeholders for
their work. Thus in order to achieve maximum efforts from stakeholder it becomes important
to award them for their work. This will engage the stakeholders more in order to achieve the
goal of the project.
 Stakeholder engagement needs to be controlled: this is the process that helps in
controlling and monitoring the relationship maintained between the stakeholders while
organizing an event by implementing necessary strategies. There are several tools available
for managing the stakeholders present in the project this are judgement from stakeholders
about every aspect, conducting meetings and managing the information. The inputs associated
with each stakeholder of the project includes approach control for handling the project
management plan, determining the work performance of every work and proper
documentation related to the project (Brannagan & Giulianotti, 2015). Outputs associated
with the project plan includes work performance of information, change in the requirements,
final and modified project management plan and updates regarding the project.
1.2. Stakeholders associated with the event
The main stakeholders associated with managing the event are responsible for providing
support towards every function associated with the tournament. These are also equally responsible
for developing a proper relationship and managing the relationship between the clubs, players,
associations, confederation, leagues and FIFA. These becomes important to have proper assigned
stakeholders that will help in successful completion of the tournament. The prominent
stakeholders associated with the FIFA Football Tournament Event 2022 in Qatar are Deputy
Manager, Chairman and Spokesperson (Binder, 2016). Apart from these the local host are
organising committees, sporting federations and associations, architects, consultants, medical
committee , referee committee and players status committee.

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This becomes important that every member associated with the tournament should work in a
way that they achieve their target and should successfully able to lead their job roles within the
given budget and time. These will help to meet the goal of the project and objective of this event.
In order to have an event like FIFA it becomes important to organize all the details related to
events properly. All the details related to the project are described in the later part of this report.
2. Ways to implement lean project management
It has been ascertained after all the analyzing process is being done on the practices of the
project management that lean principle is the fundamental principle which is needed by almost
all of the projects. This can be stated that all the problems followed by the project can absolutely
be decomposed with the approaches made by the implementation of lean project management.
The Project Manager should rely and focus on different lean practices to make the implementation
of the successful project. The principal of the lean project are inclined to the success of the project
which includes:
1. Focus to the consumers
2. Waste Elimination
3. It is associated with all the regarded people
The specialty of the lean project management is that it can help the project implement with
the minimal amount of tools, space, labors and equipment’s. Basically, with the implementation
of the lean project management, it eliminates all the extra or additional costs that may hamper or
disturb the ongoing successful project. Here the basic five ways is elaborated by which the
elimination of the waste can be done. It is necessary to eliminate the wastes to maintain the
budgetary control and avoid over running of it as well as excessive allocation of price. In addition,
there are huge amount of waste overabundance in this project management. At first, the Project
Manager along with other team members should identify the wastes present in this project
management. For example, the climate in Brazil is not providing a supportive environment for the
FIFA World Cup Committee and at the same time, the change in the climate of the Brazil is not
possible. Other issues that can be identified in this project are excess allocation of price, internal
conflict of the committee, improper management of time etc. This type of issues must be
eliminated from the perspective of the project and the following steps are described in the section
below:-
 The specified values from the perspective of the consumers: The first lean principle
which describes the project values and it’s associative. The product value which is
provided to the consumers with an exact price on correct time is referred to as ability.

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 Identification of the value stream: In this stage a plan must be implemented to eliminate
all the wastes allowing the improvement of the process.
 Make the value flow: Considering the value enabling work, value added work and the
analysis of the non-value added work, the value stream is needed to be analyzed. The
pure management of waste delivers damage repairing, management of project motion,
inventory management’s success and over manufacturing. In fact, this is the resolution of
most of the common project failure.
Identification along with Elaborating Process
The listed wastes that are eliminated by the Lean Project Management are described as
follows:
1. Shipping Waste
2. Over Processing Waste
3. Defect Waste
4. Inventory Waste
5. Motion and Writing Waste
6. Over Production Waste
In that above mentioned example of FIFA World Cup, the waste which is identified had to be
over processing. Over Processing deals with overtime, excess amount of approval, intermediate
variable production and many more. These wastes must be eliminated for supervising and
implementing a successful project.

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Conclusion
FIFA World Cup Football Tournament 2022is definitely one of the prestigious event that is
going to be hosted by Qatar, thus it becomes important to have a proper management scheme that will
lead the event to become successful. After discussing about the importance of stakeholder it can be
stated that stakeholder engagement is one of the important factor that will lead the project to become
successful one. However from the paper it can be stated that stakeholder management and
engagement are two different concepts and requires two different approaches that helps in improving
the economical revenue and commercial factor associated with the event. With the implementation of
proper stakeholder management devise project manager has the capability to gain more competitive
advantage in the market. However it becomes important to each stakeholders with the events this will
help the stakeholders and other team members to share their perspective and will redirect the project
in a better direction. With proper managerial skills of stakeholders the time can be saved and effective
strategies can be implemented. In addition to this the risks management strategies can be built
properly after analysing all the factors related to the event. The aim of choosing this project is that it is
one of the prestigious projects that is going to be hosted by Qatar and thus it needs to assess properly.
Qatar is first time hosting such event, however it is marked that the climatic changes may affect the
schedule of the event and thus as a risk management strategy Qatar has decided to rebuild the football
stadium. This will ensure proper safety towards the players and the viewers present at the stadium. In
order to have a proper knowledge about the engagement of stakeholders PMBOK process are
evaluated, this helped in elaborating the roles of each stakeholders associated with the tournament.
Behind the process of managing stakeholders, critical stakeholder management process are also
described in the report. This helps to understand the lean project management for the upcoming FIFA
tournament. However it is necessary for the project manager to look after the budget and time needed
in completion of the project. Every stakeholder and team members needs to ensure that the project
objective is fulfilled by the end of the event.

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international supporters’ perspectives on Qatar’s acquisition of the 2022 FIFA World Cup
finals. International journal of sport policy and politics, 8(2), 173-188.
Brioso, X. (2015). Integrating ISO 21500 guidance on project management, lean construction and
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