Lean Project Management

Running head: LEAN PROJECT MANAGEMENT
Lean Project Management
Name of the Student
Name of the University
Author Note:

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LEAN PROJECT MANAGEMENT
Table of Contents
1 Introduction...................................................................................................................................3
2 Usage of processes for effective stakeholder management..........................................................3
2.1 Project Management Body of Knowledge.............................................................................4
2.2 Correct identification of critical stakeholders........................................................................5
2.3 Engagement of stakeholders..................................................................................................6
3 Areas to implement lean project management..............................................................................7
3.1 Area of waste needed to be eliminated..................................................................................8
4 Identify and elaborate lean project management processes..........................................................9
4.1 PRoject IN Controlled Environments 2 (PRINCE 2)............................................................9
4.2 Organisational Project Management (OPM).........................................................................9
4.3 Agile Practice.......................................................................................................................10
4.4 Lean Six Sigma (DMAIC Methodology)............................................................................12
5 Conclusion..................................................................................................................................14
6 Reference....................................................................................................................................16

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1 Introduction
The foremost determination of the paper is the implementation of lean project
management for the FIFA world cup which is going to be held in Qatar in the year 2022. The
paper will be focussing on the correct usage of the processes for effective stakeholder’s
management, professional identification of the critical stakeholders of the project, the different
ways of implementing lean project management and the implementation of different categories
of project management such as PMBOK, PRINCE 23, OPM, Agile and Lean Six Sigma
(Machado et al., 2017). The lean project management of FIFA world cup 2022 will be conducted
in such a way so that it maintains its good reputation in the market compared to the other global
sports evets such as the 2022 Common wealth Games which is going to be held in Birmingham,
UK.
2 Usage of processes for effective stakeholder management
This project has different types of internal and external stakeholders associated with it,
the responsibilities and roles of the stakeholders should be effectively managed so that the
effectiveness of the project is maintained (Verzuh, 2015). The role and responsibilities of each of
the stakeholders of this project depends upon the needs and requirements of the stakeholders of
the project such as the fans who will be coming to Qatar from all the participating and the non-
participating nations, as well as the team members of the football teams and their background
team. The international celebrities such as the former football legends also falls in the category
of the stakeholders of this project (Sunder, 2016). Interests and expectations of the clients of this
project are considered in the first place by the stakeholders.
Identification of the different types of stakeholders associated with this project is the
main challenge of stakeholder management. Each type of stakeholder has a different type of job
role within the project and management of the stakeholders are very much important for the
success of the project (Anholon & Sano, 2016). The different types of stakeholders associated
with the project should be agreeing on the deliverables of the project. The different phases of the
projects are always subjected to changes and each stakeholder associated with this project should
be accepting the changes and work accordingly. Effective communication between the
stakeholders of the project is one of the main criteria of stakeholder management, the mission

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and vision of the project should be static in from the initial to the final time period of the project
(Sohi et al., 2016). Engagement of the stakeholders is a very important aspect considering the
wide range of stakeholders which are there in the FIFA world cup 2022, Corporate Social
Responsibility of each of the stakeholders are needed to be achieved in the first place in this
global project (de Carvalho, Patah & de Souza Bido, 2015). Each stakeholder should be
addressed professional before they start escalating regarding any issue.
2.1 Project Management Body of Knowledge
Process Elaboration
The different categories of management
which can be applied to this project is the
time management, cost management, quality
management, risk management and
communication management.
The implementation of the discussed
different types of management techniques
will be helping the project manager of this
project to deal with the complexities of the
project such as time, every proposed
requirement of the project should be
finished within the deadline assigned by
the task administrators (Orzen & Bell,
2016). The cost of the technologies,
materials and the human labours should be
within the released budget funded by the
FIFA governing council. The quality of
products and service should be maintained
throughout the project. The risks
associated with the project such as the
availability of the resources and cost of the
technologies have to be pre-evaluated so
that the reliability of the outcome of the
project is maintained (Ansah, Sorooshian
& Mustafa, 2016). Effective
communication platforms should be used

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by the stakeholders of the project so that
there are no complexities in understanding
the project requirements,
Table 1: Application of PMBOK in this project
(Source: Created by the author)
2.2 Correct identification of critical stakeholders
The FIFA world cup 2022 is a global sporting event which is going to take place in the
year 2022 in Qatar. Like every other editions of this global event, the next edition of the world
cup also has a wide range of stakeholders (Badiru & Osisanya, 2016). Identification of the key
stakeholders of this project is necessary so that the role of the stakeholders can be understood
and the different practices of lean project management can be applied on them which is the main
objective of this paper. The following table will be helping the readers of this paper to
understand the critical stakeholders associated with this project.
Stakeholders Description
Fans Fans from all over the world who will be
vising the country for watching this global
sporting event.
Supply Chain The organizations which will be providing
their products and services travelling as well
as the local fans.
Regulatory bodies The local and federal authority of Qatar which
regulates the challenges and issues related to
sustainability strategy.
Football related organizations Association of the former players and the fan-
based organizations.
Commercial partners All the sponsors and the associated partners of
each of the visiting nations.
Participants Players and the back-ground members of the
national teams.

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Work force Local and international volunteers, media
journalist is the main workforce of this project
Event Organisers The stadium authorities, regional committees,
FIFA personnel’s falls under this category of
project stakeholders
Table 2: Description of the stakeholders
(Source: Created by the author)
2.3 Engagement of stakeholders
The identification of the critical stakeholders associated with this project is followed by
the engagement of the stakeholders which starts from the year 2018 when the world cup is
organised in Russia. The strategies of the stakeholders have been identified in the month of
October 2018. The following month will be discussing the management levels which are
required for each of the critical stakeholders of this project (Cooper, 2017). October 2019 will
initiate the discussion forums so that the stakeholders can understand their role in the project as
well as what is expected from them at the end of the project. The following month will evaluate
the findings of the previous month and strategies will be created based on the needs and
requirements of the project (Dave et al., 2016). The progress of the work done by the
stakeholders will be evaluated in December 2020, and in case any changes are required then it
will be presented to the authorising committee who will be guiding the stakeholders across the
different locations in Qatar.
Octo ber2018 Dece mb er2018
Octo ber
2019
Nove mb er
2019
Dece mb er2020

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Figure 1: Timeline of stakeholder engagement in this project
(Source: Created by the author)
3 Areas to implement lean project management
The successful implementation of lean project management practise requires few areas
which are needed to be identified will be focussed in this unit of the paper. The following best
practices are very much required to implement lean project management in this project.
o Customer Focus: The consumers are the prime stakeholders of this project and every
aspect of the lean project practices have to be implemented in such a way that it met the
demands and the requirements of the consumers. The data gathering process regarding
the needs and requirements of the consumers should be conducted in a professional way
so that there are no complexities associated with the project in the closing stages of the
project (Kerzner, 2017). Efficient data gathering process will be useful to maintain the
standard of services considering this project. The role of the quality analysists along with
their supervisors are very much important in focussing on the customer needs and
requirements. Undertaking directors should be playing his role in maintaining the quality
of service this project has to offer to its clients.
o Service Value: Stakeholders from every corner of the globe will be coming to Qatar to
attend this prestigious sports event, the standard of services which is going to be
presented to the foreign stakeholders should be high quality products (Browning &
Ramasesh, 2015). The tournament will be conducted over a period of 40 days hence the
needs and requirement of the stakeholders may keep on changing. The changing needs
and requirements of the stakeholders needs to be pre-analysed so that efficiency is
maintained throughout the project. The application of lean think may be very much suited
for this purpose (Tonchia, Tonchia & Mahagaonkar, 2018). The role of the project
managers is very much important for the implementation of the lean thinking into this
project considering the project scheduling also. The feedback platforms are important for

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the implementation of the service provided to the clients as the opinions of the clients can
be identified with the help of the feedback platforms.
o Agile Thinking: The role of the project managers for each of the department of this
project for maintaining agility in the project deliverables of this project. The project
deliverables will be changed during the course of the project as this project will continue
for 40 days across different cities in Qatar. Flexibility should be maintained in all the
phases of the project so that the vulnerabilities associated with the project can be resolved
(McMahon, 2016). Agility should be maintained by the project managers during the
efficient utilization of all the available resources of this project.
3.1 Area of waste needed to be eliminated
Disposal of the waste is one if the most essential aspect of this project. The project
managers along with their supervisors should be applying the lean project management
principles to minimize the extra resources which are assigned for a specific task of the project.
Resource management skills can be very much useful to manage all the available resources of
this business organization. The inventories used for managing the wastes should be identified by
the project managers in the first place along with that detailed planning of the processing of those
wastes should be properly planned by project managers and their supervisors (Rivera &
Kashiwagi, 2016). Extension of deadlines regarding any aspect of the project should be
minimized as it results in project delay. The role of the task administrator is also very much
significant to eliminate the wastes associated with the project.
4 Identify and elaborate lean project management processes
This unit of the paper will be discussing the different types of project management
techniques which can be incorporated in this project.
4.1 PRoject IN Controlled Environments 2 (PRINCE 2)
Process Elaboration
The environments of the project throughout
the project cycle.
This global project has numerous units
associated with each other, each of the unit
can be properly managed with the help of this
project management technique. The structure

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of the project can be maintained with this
project management technique. The seven
principles of PRINCE2 can be implemented
in this project so that the roles and
responsibilities of the stakeholders remains
intact throughout the entire project. Business
justification, stage management adaptation to
project management and exception
management are the essential contribution of
this practise in this project. This global event
can be managed successfully with the
application of PRINCE 2.
Table 3: Application of PRINCE 2 in this project
(Source: Created by the author)
4.2 Organisational Project Management (OPM)
Process Elaboration
The different units of the project can be
completed successfully with the help of the
Organizational Project Management
Each and every requirement and needs of the
organization can be successfully achieved by
the project manager applying this project
management technique. The ability and
limitations of the different types of
stakeholders can be identified in the first
place with the help of OPM. This global
sports event has different categories of
portfolios which can be managed by using
this project management methodology
(Layton & Ostermiller, 2017). The
effectiveness of the business strategies which
are created and implemented in the project
can be evaluated with the help of this project

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management methodology. Along with that
Alignment of the goals of this project
according to international standard is possible
with the help of this project management
methodology.
Table 4: Application of Organisational Project Management in this project
(Source: Created by the author)
4.3 Agile Practice
Process Elaboration
This project management methodology
includes the training of the stakeholders
associated with this project such as the project
managers, supplier of raw materials,
groundsman, technical staff of the national
football teams.
The needs and requirements of this project
keeps on changing with time. The duration of
this project is one of the main reasons behind
the need of this project management
technique. Every step of this project can be
improved if the associated stakeholder is
given professional training for their role in the
project (Stark, 2015). The effectiveness of the
tasks performed by the stakeholders can also
be evaluated with the help of the Agile
practices. The product development life cycle
(PDLC) can be evaluated with the help of the
agile practice. The project manager of this
project can identify the impact of the other
associates of the project with the help of this
project management technique. The different
types of technical and non-technical risks
associated with this project can be minimized
with the help of this lean project management
technique (Svejvig & Grex, 2016). The
successful completion of the project within

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the scheduled time will be possible with the
help of the agile practices as time
management is a serious challenge in this
project as the needs and requirements of the
clients of this project keeps on changing.
Table 5: Application of Agile Practice in this project
(Source: Created by the author)
4.4 Lean Six Sigma (DMAIC Methodology)
Define Measure Analyse Improve and Control can be used in this project as it needs
optimization and modification in every stage. This improvement cycle tool can be used by the
project managers of this project for the implementation of the Six Sigma (Brioso, 2015). The
different categories of defects of this project can be identified with the help of this lean project
management technique. There are different categories of six sigma tools such as the DMAIC
roadmap, Regression Analysis and Histogram which can be used by the project managers to deal
with complexities of the project.
Figure 2: DMAIC Tool
Measure
Analysis
Improve
Control
Define

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(Source: Created by the author)
Process Elaboration
The six-sigma lean project management can
be successfully implemented in this project as
it will be useful to manage the different types
of processes.
All the parameters associated with the project
can be effectively identified with the help of
the DMAIC methodology. The degree of risks
associated with the project can also be
categorized with the help of this tool along
with that the analysis of critical business
situations can be done in an efficient way
with the help of the Six Sigma methodology.
Constant evaluations are done on the closed
phases of the project, the areas which are
needed to be reconsidered or revised can be
analysed with this lean project management
technique (Nicholas and Steyn 2017). Control
over the parameter is the other significant
aspect of the lean six sigma which is very
much useful for the project managers of this
project. The waste materials of the project can
be minimized with the help of the lean six
sigma.
Table 6: Application of Lean Six Sigma in this project
(Source: Created by the author)
Serial Number Process Explanation
01 Defining Every problem associated
with the project can be
identified with the help of this
aspect of the DMAIC

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methodology.
02 Measure The different types of factors
which play an active role in
the projects can be measured
using this tool.
03 Analyse The changes in the needs and
requirements of the project
can be identified with this
methodology.
04 Improve The existing strategies of this
project can be modified with
the help of this project
management methodology.
05 Control The project implementation
plans can be controlled with
the help of this project
management methodology.
Table 7: Application of DMAIC in this project
(Source: Created by the author)
5 Conclusion
The paper was very much useful to understand the processes which can be used to
manage the different types of stakeholders associated with the project. The paper was also
important to identify the critical stakeholders associated with the project such as the international
teams along with the fans who will be coming to Qatar before and during the tournament, the
international sponsors and media persons and the global celebrities who will be performing on
the opening and the closing ceremonies of this global event. The importance of stakeholder
engagement can be identified in this paper. The different areas which are needs lean project
management are discussed in the paper. The waste removal process of this project was also
discussed in this paper. The different types of lean project management processes such as the

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PMBOK, PRINCE, OPM, Agile Practise and Lean Six Sigma are discussed in the paper along
with their application in this particular project is described in a professional way in this paper.

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