Project Management: Learning App Development Project by Mind Inventory Company

This report discusses the project management process for the development of an online learning app by Mind Inventory Company. It includes a system approach to analyze the initiative, selecting the project using a weighted approach, identifying project stakeholders, developing the project charter, and more.

Running head: PROJECT MANAGEMENT
Project Management: Learning App Development Project by Mind Inventory Company
Name of the student:
Name of the university:

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Table of Contents
1. Adopt System Approach to Analyze an Initiative.......................................................................2
2. Select Business Initiative/Project Using Weighted Approach.....................................................2
3. Identify Project Stakeholders.......................................................................................................3
4. Determination of the Project’s Assumptions and Constraints.....................................................4
5. Develop the Business Case to Obtain Senior Management Support...........................................4
6. Develop the Project Charter.........................................................................................................5
7. Develop the Stakeholder Communication Matrix.......................................................................7
8. Study the Relationship Using the Triple Constraint View..........................................................7
9. Develop Project Scope Statement................................................................................................8
10. Develop the Work Breakdown Structure (WBS)......................................................................8
11. Develop the Responsibility Assignment Matrix (RAM).........................................................10
12. Adopt the Program Evaluation and Review Technique (PERT).............................................12
13. Use the Critical Path Methodology (CPM).............................................................................13
14. Develop Project Gantt Chart....................................................................................................14
15. Costs Estimate Techniques......................................................................................................14
16. Apply the Earned Value Management (EVM) to Monitor Progress.......................................15
17. Adopt the Cause and Effect Approach in Quality Management.............................................16
18. Issue Progress Report..............................................................................................................17
19. Identify Project Risks..............................................................................................................17
20. Manage Risks (Risk Registers and Response Strategies)........................................................18
21. Manage Project Change Request.............................................................................................19
22. Issue Lesson Learned Report...................................................................................................20
23. Issue Project Closure Report...................................................................................................20
References......................................................................................................................................22

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1. Adopt System Approach to Analyze an Initiative
In order to analyze any project at the initiation phase the project manager and the project
team members are require to chose suitable stakeholders for the project. A project time schedule
considering all the project activities are necessary to be designed and followed accordingly by
the project team members to successfully accomplish any project. This report nominates a
learning app development project by mind Inventory Company that may reduce the learning gaps
that are continuously facing by both the learners and teachers. It is expected that with the
successful implementation of the learning app the relationship between the learners and the
teachers will become stronger than the previous phases. System approach is nothing apart from
the basic problem solving method that will effectively help the company to define the problems
much clearly. It will also help to identify alternative solution for the identified problem. After
implementing and testing the solution, the viable mix solution can be prepared to effectively
resolve the traditional issues of education system and the learning approach.
2. Select Business Initiative/Project Using Weighted Approach
Electronic business or (E-Business) can drive the traditional learning approach to a more
advances method that fills the learning and education gap between the learners and the teachers.
The learning app has certain specified actions and can also deliver intangible outcome to the
consumers. Both short-term and long-term issues can be resolved with the help of the online
learning app.
In order to promote the online app business the most suitable medium is the social media.
It gives better business alignment, correct business drivers, correct actions those are helpful for
the c=successful implementation of the learning app.

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Environmental constraints are the main components that help to define both the pre
planned and post planned components of education system and learning app as well. There are
no step specification rather formal system approaches available for the learning app development
project. Based on the instructional design, education objectives the learning app should be
designed by the company. The learning app must have all features that the traditional classrooms
use to have. There must have proper performance measurement action. With the help of the
performance measurement the current status of the students and the way through which their
knowledge and skills can be improved through the online leaning app are elaborated in this
paper.
3. Identify Project Stakeholders
The number of project stakeholders varies for different projects thus, for this specific
project also the stakeholders are also different. It is necessary for the project owners to assign
suitable stakeholders for the projects. They must actively play their roles to successfully
accomplishing the online learning app development project by Mind Inventory. Classic
approaches to business strategy are important to assume for marketing success, technical success
and business regulations also. The stakeholders assigned for this project are as follows:
Stakeholders name Roles
Project manager Role is to control and monitor the project
Finance manager To design a feasible project cost
System developer To develop secure and efficient online learning app
System analyst To analyze the online app

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HR manager To manage the employees and customers
Teachers To guide the online learners
Subject matter experts To facilitate the learning and development program
4. Determination of the Project’s Assumptions and Constraints
4.1Assumptions
The successful project outcome will deliver an online platform to the eager learners. It
will bridge the gap between the learners and the teachers. The learners will get 24X7 open
platform and guidance regardless of their location.
4.2 Constraints
Triple project constraints such as time, scope and cost have been considered for the
online app development project of Mind Inventor. The project is expected to be completed in 6
months with a budget of $30,176.
5. Develop the Business Case to Obtain Senior Management Support
In order to develop the online learning app for Mind Inventory an accurate business case
should also be considered to allow the company gain effective commercial revenue and
competitive advantages as well. The steps followed for the development of the business case for
Mind Inventor are as follows:
 The business idea is generated due to the issues that most of the learners are
facing due to time limitation and back dated learning style
 Identification on target audience

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 Defining business objectives
 Developing promotional activities through social media such as twitter, Facebook
etc
 Inclusion of marketing components and detail research methods
 Analysis from the business ideas, strategies and processes
 Writing business case content and blogs t grab new customers
 Emphasizing high impact elements
6. Develop the Project Charter
Project Title: Development of Online learning app by Mind Inventory
Start Date: End Date: Reference:
Project
Manager: Stephen Smith
Brief Project Description:
In order to bridge the learning gap between the learners and teachers and to diminish
the issues of traditional learning Mind Inventory Company has planned to develop an online
learning app to give wide opportunities to both the learners and the teachers.
Project Key Objectives:
 To identify the issues of traditional learning approach
 To design an online learning app for the teachers and learners
 To incorporate certain security phase to give high security to the learners.
High-Level Project Scope:

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The successful implementation of online learning app will reconsider the attitude of the
learners towards the education system. In addition to this, it also provides a flexible and
reliable comfort zone rather platform to the learners so that the inconvenience of the traditional
learning approach can be resolves accordingly. The knowledge and skill of the learners will
increase and it also provides a self-paced learning environment to the company. The overll
education cost also gets reduced.
High-Level Project Deliverables:
 To develop an online learning app for the learners
 To deliver a secure service to the learners
 To inspire the learners
Team Members and Roles
# Name Role Mobile # (optional) E-Mail Signatures
1 Project manager Internal NA NA Stephen
smith
2 Finance manager Internal NA NA William
Watson
3 System developer Internal NA NA James
Anderson
4 System analyst Internal NA NA Andrew
Lee

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7. Develop the Stakeholder Communication Matrix
Purpose of
communication
Frequency Responsible person Way of
communication
To demonstrate the
current status of the
online app development
project
weekly Project manager and
project team members
Video conference
and Presentation
To illustrate the
feasibility report of the
app development
project
Weekly Finance manager and
project team members
Video conference
To demonstrate the
feature of the app
Monthly System developer,
project manager and
project team members
Video conference
System analysis report Monthly System analyst,
project manager and
project team members
Video conference
8. Study the Relationship Using the Triple Constraint View
Time: 6 months
Scope: To design a secured and advanced online learning app for the eager learners
Cost: $30,176

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9. Develop Project Scope Statement
The project is focused on development of online learning app for the learners of different
age group staring from 5 years. The scope of the project is “To design an all time on time
service providing online learning app for the learners”.
10. Develop the Work Breakdown Structure (WBS)
Project
Name:
E-learning app development project
Start Date: End Date: Reference:
Project Manager:
Stephen smith
Revision #: Date:
WBS
Level
Task Name Duration Responsible
1 Initiation phase 25 days
1.1 Developing project scope statement 6 days project
manager
1.2 Identifying project objectives 6 days sponsors
1.3 Project goal development 9 days system
developer
1.4 Hiring subject matter experts as online
supervisors 8 days HR manager
1.5 Resource identification 4 days finance
manager
2 Planning phase 31 days

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2.1 Resource management plan 5 days HR manager
2.2 cost management plan 6 days finance
manager
2.3 Contingency management plan 9 days finance
manager
2.4 communication management plan 3 days HR manager
2.5 Risk management plan 8 days project
manager
3 Development phase 77 days
3.1 System specifications 18 days sponsors
3.2 Technical requirements 12 days system
developer
3.3 Non technical requirements identification 12 days HR manager
3.4 Software license 10 days system analyst
3.5 Design the prototype 15 days system analyst
3.6 Coding and modeling the system 10 days system
developer
4 Project implementation 45 days
4.1 Unit testing 12 days system analyst
4.2 Integrated testing 10 days system tester
4.3 Acceptance testing 15 days system analyst
4.4 Change management implementation 10 days project
manager

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4.5 Final implementation 8 days project
manager
5 Project closure phase 10 days
5.1 Stakeholder signoff 5 days HR manager
5.2 Post maintenance 2 days Subject matter
experts
5.3 Final project document submission 3 days system analyst
Schedule for E-learning
app develolent project
Initiation phase
Developing project
scope statement
Identifying project
objectives
Project goal
development
Hiring subject matter
experts as online
supervisors
Resource
identification
Planning phase
Resource
management plan
cost management
plan
Contingency
management plan
communication
management plan
Risk management
plan
Development phase
System
specifications
Technical
requirements
Non technical
requirements
identification
Software license
Design the
prototype
Coding and modeling
the system
Project implementation
Unit testing
Integrated testing
Acceptance testing
Change
management
implementation
Final implementation
Project closure phase
Stakeholder signoff
Post maintenance
Final project
document
submission
Figure 1: Work Breakdown Structure for the E-learning app development project
(Source: Created by author)
11. Develop the Responsibility Assignment Matrix (RAM)
Activities R A C I
Developing
project scope
R C A

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statement
Identifying
project
objectives
C R A I
Project goal
development
I A R C
Hiring subject
matter experts
as online
supervisors
A I C R
Resource
identification
C I R A
Resource
management
plan
A R I C
cost
management
plan
A I R C
Contingency
management
plan
C I R A
communicatio
n management
plan
R A I C
Risk
management
plan
C R A C
System
specifications
I C A R
Technical
requirements
R A C I
Non technical
requirements
identification
R C A
Software
license
C R A I
Design the
prototype
A R C
Coding and
modeling the
A I C R

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system
Unit testing C I R A
Integrated
testing
A R I C
Acceptance
testing
R A C I
Change
management
implementation
R C I A
Final
implementation
C R A I
Stakeholder
signoff
R A I C
Post
maintenance
A I C R
Final project
document
submission
C I R A
12. Adopt the Program Evaluation and Review Technique (PERT)
Figure 2: PERT chart for the project

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(Source: created by author)
13. Use the Critical Path Methodology (CPM)
Figure 3: Critical path chart for the project
(Source: created by author)

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14. Develop Project Gantt Chart
Figure 4: Gantt chart for the project
(Source: created by author)
15. Costs Estimate Techniques
The cost estimated for the E-learning app development project for Mind Inventory
learning app Development Company is shown below:
Task Name Cost
Schedule for E-learning app development project $30,176.00
Initiation phase $5,296.00

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Developing project scope statement $960.00
Identifying project objectives $1,920.00
Project goal development $1,296.00
Hiring subject matter experts as online supervisors $640.00
Resource identification $480.00
Planning phase $3,720.00
Resource management plan $400.00
cost management plan $720.00
Contingency management plan $1,080.00
communication management plan $240.00
Risk management plan $1,280.00
Development phase $12,888.00
System specifications $5,760.00
Technical requirements $1,728.00
Non technical requirements identification $960.00
Software license $1,200.00
Design the prototype $1,800.00
Coding and modeling the system $1,440.00
Project implementation $7,320.00
Unit testing $1,440.00
Integrated testing $1,200.00
Acceptance testing $1,800.00
Change management implementation $1,600.00
Final implementation $1,280.00
Project closure phase $952.00
Stakeholder signoff $400.00
Post maintenance $192.00
Final project document submission $360.00
16. Apply the Earned Value Management (EVM) to Monitor Progress
The earned value management (EVM) mechanism is applied to the project to identify the
difference between the actual cost and the planned cost. It is found that, the actual cost estimated
for the project varies from the cost.

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During the project monitoring phase or project progress period the cost must be estimated
to define whether the project is standing beneficial or not. If the estimation crosses the planned
estimation then it will be a loss for the company on the other hand if the actual cost if found to be
lesser than the planned cost then the project will be defined as a successful one.
For this specific project the actual cost is lesser than the planned cost which implies that
the project is feasible.
17. Adopt the Cause and Effect Approach in Quality Management
Cause and effect approach is referred to as a tool that is used by the project developers to
improve the existing quality of the projects. The critical steps involves in the project activities in
the process define as the cause. Due to this cause the project may face serious issues in terms of
commercial loss and lag in competitive market.
A fish bone diagram can represent the cause and effects for this specific project of E-
learning app development or Mind Inventory Company.
The causes and effects of the project are shown in the below diagram-

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Figure 5: Fish bone diagram to define cause and effect
(Source: Fernandez-Cavia et al., 2014, pp-10)
18. Issue Progress Report
This report details the progress of the project on online E-learning app development
project for Mind Inventory. For this specific project five phases or work packages are considered
in terms of initiation, planning, development, execution and closure.
Initiation phase: The objectives, goal and aim of the project is developed in this phase
Planning phase: The cost, time, scope and other specifications are planned in this
particular phase.
Development phase: The online learning app is developed in this phase by the
professional app or system developers
Execution phase: In this phase, the learning app is implemented by the system
developers.
Closure: After considering all the project detail specifications I this phase the project is
executed and if any changes are required to be implemented then those are defined as the post
project maintenance phase.
19. Identify Project Risks
The risks associated to the project are as follows:
Lack of expertise: The total numbers of professional experts are less for this project.

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Security risks: If proper security approaches are not considered then security risks may
occur during the implementation of the project.
Improper time management: If the timeframe designed for the project is found to be
limited then the project may interrupt to reach the expected project outcome.
20. Manage Risks (Risk Registers and Response Strategies)
Risks Probability Priority Impact Mitigation strategy
Improper time
management
Likelihood High High At the initiation
phase, the total time
that may be required
for the successful
implementation of the
E-learning app should
be developed by the
project manager.
Inadequate
resource
management
Unlikely Medium High For successful
completion of each
activity based on
skills and
development proper
resources are to be
allotted.
Inaccurate cost
management
Moderate High High A feasibility test has
to be done to realize
that whether the

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online app
development project
is beneficial or not
Less trained
development team
Very likely Medium High On job training and
development program
should be arranged
Lack of security Likelihood High High Encryption
technology and
application firewall
must be incorporated.
21. Manage Project Change Request
The project developed itself was giving positive return while calculating the ROI and
thus no such commercial changes are requested but the only change that has been nominated for
this project is change in their security approach. The phases followed are as follows:
 Identification of the improvement specification
 Solid business case development
 Resource and communication management
 Business roadmap development
 App needs security
22. Issue Lesson Learned Report
The details of project management including its benefits in while developing any project
are learned from this learning session. The ways through which the time, cost and project scope

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can be managed are learned from this. In addition to this, the details of communication plan, risk
management, contingency, procurement and HR management plan are also gained from this
project management learning session.
23. Issue Project Closure Report
Project closure report is reviewed by the project manager and after the final review the project sponsor
reviews the entire project.
Documents Roles
Feasibility report To represent that the project is absolutely
successful
Status report To define the current progress details of the project
Final document It documents the project details of the online E-
learning app development project
Stakeholder’s signoff:
Position Signoff (Signatures)
Project manager Stephen smith
Finance manager William Watson
System developer James Anderson
System analyst Andrew Lee
The final documentation details shows that the project s approved by the project manager
and the sponsors and it is ready for final implementation and also ready to be launched.

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