Lessons Learnt in PPMP20008: Planning and Initiation Phase of Projects in Project Management
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This paper is a self-reflection of the lessons learned while undertaking PPMP20008 unit, Planning and Initiation phase of projects in project management. It includes lessons learned, improvement strategies, and a conclusion.
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TERM 2 ASS_3 LESSONS LEARNT Name:Insert full name Student NumberInsert student number Campus:Insert campus or distance Tutor:Insert tutor name Tutorial number:Insert the tutorial number
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1. INTRODUCTION Doing course unit studiesusually involve attending class and and covering the course material where the student is required to grasp and understand the content to meet the learning outcomes. Apart from learning technical issues as stipulated in the course content, I believe the greatest form of learning is the personal change the learner undergoes; changes in their perceptions as well as the personal discoveries associated with learning. For instance, one can learn a mathematical formula, but the learning that has the greatest impact and lasts a long time is how e how the formula is applied in solving a problem. This kind of learning usually results in a significant paradigm shift in the learner; for instance, one may assume that managing construction projects uses principles from managing software projects, but the approaches and methodologies can be very dofferent, such as using Agile XP for software orojets and the incremental waterfall model for construction projects. This implies that after covering a course unit, one ought to have a deep self reflection on how the lesson has impacted their understanding as well as contributed to their development in the field of study. To this end, this paper is a self refelection of the lessons learned while undertakingPPMP20008 unit, Planning and Initiation phase of projects in project management. 2A. LESSONS LEARNED: FRAMEWORK 2.1 How I had planned to collect and document lessons learnt When I planned to identify and collect lessons learnt Who I planned to involve in the process of gathering lessons How I planned to document lessons I had planned to do this soon after having had completed the course unit; Initially, I had pored over the content and learning outcomes and used these as the basis for identifying and writing the lessins I learnt in a reflective manner I planned to involve mostly myself, and any study groups I worked with, as well as the course instructor, in order to get deeper insights on what I thought the course content had helped to change in how I looked at the project planning and initiation phase I documented the lessosn in a note book, listing the lesson topic and then scribbling down what I had learnt; what had changed in my perception or thinking as regards the particular lesson 2B. LESSONS LEARNT: FRAMEWORK (CON’T) 2.2 What actually happened?
When I identified and collected lessons learnt Who I involved in the process of gathering lessons How I documented lessons Though I had planned to collect and identify the lessons learned after every lesson, my schedule for other courses and the realities of undertaking the course meant I did this on weekends, going over all lessons learned I only involved my tutor, but to a very limited extent by asking a few questions at the end of the lesson I reviewed what I had covered in that week and then wrote down what I learned against each lesson, using the course outline copy I had created at the beginning of the course unit 3.1 LESSON 1 1. Situation2. The situation made me feel… 3. What I learnt from reflecting on the situation Reading the course material, there was a lot of new and interesting information but I had no structured way with which to know what I had learned at a personal level and how to do a self evaluation of how the content had changed my perception and understanding as regards managing projects and how this would aid me in my future pursuits in the career (professional and academic). I was just reading and I wanted to read as much content as I could because I felt ‘eager to become the expert’ At first I felt hopeless and not really focused; it was like reading a news article, rather than learning. While I understood the concepts, deep inside I felt there was something I was not doing right or well; something was just amiss and at first I cloudn’t pin it down. I felt I was not getting the gist of the material and it was not worth it; I felt there was something I was doing wrong and needed to change my approach to how I was learning and studying Upon reflecting, I understood that I did not have a workable strategy that would make me understand and internalize the contents of the course; I was doing the right thing in the wrong way and I realized I needed to revise and adjust my approach to learning the course content. I was actually just participating in the course, but not doing much as regards effective learning; maybe I could even pass an assessment from my memory, but I felt learning must be internalized, the way a soccer player internalizes moves such that they become natural rather than requiring
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memory. 3.2 LESSON 1: IMPROVEMENT STRATEGY 1. Improvement strategy 2. How to measure if the strategy works 3. Why the strategy is achievable 4. Relevance of strategy to address the lesson 5. When the strategy will be implemented To outline all the expected outcomes for each lesson unit and then study in small batches (cover small specific sections and reviw what I have learned) Undertake a self analyis and list down the content and material I have learned versus the expected outcomes and determine I can apply the lessosns learned, for instance by using a case study or example to recap what I learned. An example is looking a project that failed like the NHS computerization project and list what I could hae done differently (Crookes, 2013) Because learning is more effectve when it is spread out. Research shows that for course content and material to stick, the best method of studying is ‘distributed practice’ where one outlines what is to be studied and lists the expected learning outcomes, then studying for a short time period then taking a break (Stillman, 2018) The strategy will ensure that I know what I ought to study, as well as what I should have competence in at the end of the study. Importantly, putting what has been learned into practce will ensure learning is effective and long lasting because as it is often stated, practice makes perfect. Reading, in my opinion and after the reflection, is abstract; real learning comes from application and practice and so using case studies of projects done poorly and deciding what I would do differently based on the course units is a sure I will implement the strategy immediately, especially given that I have to go through all the material afresh using the new strategy
way to learn. Further, distributed learning will ensure I am learning systematically 4.1 LESSON 2 1. Situation2. The situation made me feel… 3. What I learnt from reflecting on the situation During the first lessons and introduction of the topic, I read through the content and got very new information, including the systematic way of identifying the underlying project needs I had believed that the project needs were obvious and clearly visible, for instance a house construction project was aimed at providing shelter, but this discovery that projects have needs and then there are underlying needs that justify the project made me very curious and eager to learn more That in any undertaking, there are usually underlying reasons to them, apart from the obvious reasons. It got me thinking that everything has a deeper meaning behind it, apart from the obvious meanings that can be easily discerned and this is the essence of learning, to unearth and understand the deeper meanings 4.2 LESSON 2: IMPROVEMENT STRATEGY 1. Improvement strategy 2. How to measure if the strategy works 3. Why the strategy is achievable 4. Relevance of strategy to address the lesson 5. When the strategy will be implemented Understanding the expected outcomes of a course before undertaking it to enhance learning and help stay focused during learning This strategy will be measured by undertaking exercises for self appraissal at the end of each course unit or lesson.This strategy will be measured by undertaking Because it will entail understanding what I have learned, what is expected, and provide me an opportunity to test what in have learned in real life using exercises It will help me understand how to use the learned content, rather than just basking in the glory of having grasped and being able to remember abstract concepts and content from Will implement this strategy immediately tom ensure I am much more competent in initiating and managing contents at the end of the course.
exercises for self appraisal at the end of each course unit or lesson. Applying these concepts in a ‘practical’ sense where I look at various types of projects and decide on the best methodology will help me internalize the concepts(Gaytan & McEwen, 2007) the course content (Morrison, 2012) 5.1 LESSON 3 1. Situation2. The situation made me feel… 3. What I learnt from reflecting on the situation After reading some content for two days continuously, I stayed another week before reading the material partly because of a busy schedule and other commitments It made me feel that I was not getting real value and material from undertaking the course; I was not committed enough or hungry enough for the course That commitment is very crucial in successful learning; this was further made complex by the fact that I was studying on my own rather than attending lectures in a classroom 5.2 LESSON 3: IMPROVEMENT STRATEGY 1. Improvement strategy 2. How to measure if the strategy works 3. Why the strategy is achievable 4. Relevance of strategy to address the lesson 5. When the strategy will be implemented Develop a time table for studies just as I would Set content to learn and divide these into units Because it will ensure I have planned my work It will aid me greatly in achieving the I will implement the strategy immediately
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when undertake courses at a college in person where one is usually sent the course time table upfront (Nyatyowa, 2017) that reflect the amount of time allocated for each section, say two hours of study per day for five days a week week, with a time table to guide my studies and help me guide my progress in the course. learning outcomes, apart from helping me track my progress and ensure am committed to undertaking the course in a systematic way (Brosche & Feavel, 2011) 6. CONCLUSION I faced various challenges in undertaking this course; I felt I was just reading like going through a news article, I had no structured learning framework, no time table and I did not have a committed structured plan. On self reflection, I have identified these and will implement changes immediately to benefit from the course and meet the learning outcomes as stated. I have also realized that while we can all have wonderful plans, unexpected issues and hiccups are inevitable along the way, and the most important this is how to respond to these issues.
7. REFERENCES Brosche, T., & Feavel, M. (2011).Successful online learning (1st ed.). Sudbury, Mass.: Jones and Bartlett. Crookes, A. (2013). 7 top strategies to be an effective university student. Retrieved from https://gulfnews.com/culture/education/7-top-strategies-to-be-an-effective-university- student-1.1213716 Gaytan, J., & McEwen, B. (2007). Effective Online Instructional and Assessment Strategies. American Journal Of Distance Education, 21(3), 117-132. doi: 10.1080/08923640701341653 Morrison, D. (2012). Five-step Strategy for Student Success with Online Learning. Retrieved from https://onlinelearninginsights.wordpress.com/2012/09/28/five-step-strategy-for-student- success-with-online-learning/ Nyatyowa, L. (2017). How to Design a Study Schedule for Your Distance Learning Course - Oxbridge Academy Blog. Retrieved fromhttps://www.oxbridgeacademy.edu.za/blog/how- to-design-a-study-schedule-for-your-distance-learning-course/ Stillman, J. (2018). Science Says This Is the Most Effective Way to Learn (but You Weren't Taught It in School). Retrieved fromhttps://www.inc.com/jessica-stillman/science-says-this-is-the- most-effective-way-to-learn-but-you-werent-taught-it-in.html