Library Management System Research Document

LIBRARY MANAGEMENT SYSTEM
Research Document

Contents
Introduction................................................................................................................................2
Justification of the system.........................................................................................................2
Background of the business.......................................................................................................2
Project scope...............................................................................................................................3
Use case diagram and sequence diagram.................................................................................5
Dfd level 0/ context diagram.....................................................................................................7
Entity relation diagram.............................................................................................................8
Screen interfaces........................................................................................................................9
Main menu screen......................................................................................................................9
The input screen is as represented below...............................................................................10
Report screen............................................................................................................................11
Conclusion.................................................................................................................................12

Introduction
In the current world that we are living in, there are many advancements when it comes to the
field of IT. Since a lot of data are being exposed over the internet and many of which are useful
depending on what one is searching or looking over the internet in order to satisfy the person's
needs. At the end of this what it means is that as an institution, it's good to have equipment that is
able to handle and store those data in a safe way that will make it easily accessible to those in
need. For this to be possible a system needs to be built, and companies or institutions with this
system normally benefit most of the time.
Justification of the system
Libraries within institutions are among the most effective places where people tend to do their
research and gather proper evidence or result depending on the research that one is conducting.
In most cases, it is taken that all the required information and appropriate research materials are
easily available in the library (Sula, 2013). This means that for an institution to be of help and
provide good quality it requires a proper library that will make research work and learning
process smooth to those in need of the library.
Still when building the library what is mostly taken into consideration is how it is managed.
Proper management will make the transactions taking place in the library to be smoother and
without congestion or overload due to many activities that normally occur in the library like
arranging and borrowing of books, verification of students during the entrance and many others
that we'll see in the system. Due to this, a suitable library management system will be required,
which is able to store huge amount of data and carry out most of the functions which are
automated in the system. And these enable the users to get services that are of high quality.
Background of the business
The library in this case is accessed by lecturers, staff and students or other users depending with
how the institution interacts to the society around it. For this to be possible, the system requires
users to use their identification for verification and to provide easy access to the system. At the
start the students and staffs are required to fill their details such as name, registration, department
and user type.
Functions of the student in this system are as follows:
 Borrow book.
 Register.

 Make booking.
Staffs also are able to perform the following action:
 Make reservation.
 Lease books.
.
Project scope
The system involves deals mainly with the staff, students and lecturers and may be other users
apart from those mentioned. The system is designed in such a way that it enables user to such for
books using keywords that can be from the book title or the author’s name. The system is also
able to generate the bills and records that may arise when transaction are taking place in this
library system. The system also handles verification of users when using it.
Below is the schedule analysis for the project
TASK Critical
path
Start day Finish Duration Slack Milestone
Analysis Yes 1 10 10 0
Design Yes 10 20 11 0
Development Yes 20 48 29 0 Day 29
Testing Yes 31 36 6 0
Maintenance Yes 36 40 5 0
The brief cost of the project is as below:
Analysis phase- 10day * 3analyst *50 $ =1,500$
Design phase- 11days * 8 designers *45$=3,960$
Development- 29days * 5developers * 100$=14,500$
Testing – 5days * 250=1,250 $
Maintenance- 5days * 70 $=350$
The total budget will be= 21,560$