Operation Plan for Logistics Companies

This operation plan outlines the resource requirements, acquisition strategies, risk management plan, monitoring progress strategy, procedure for varying the plan, document and records management, communication of outcome, and recommendations for logistics companies.

Running head: OPERATION PLAN FOR LOGISTICS COMPANIES
Operation Plan for Logistics Companies
Name of the Student
Name of the University
Author note

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OPERATION PLAN FOR LOGISTICS COMPANIES
Table of Contents
Part 1.7.1: Resource requirements for recurring plans:...................................................................1
Part 1.7.2: Resource acquisition strategies:.....................................................................................2
Part 1.7.2.1: Human resources:........................................................................................................2
Part 1.7.2.2: Physical Resources:.....................................................................................................2
Part 1.7.2.3: Protection of intellectual property and responsibilities:..............................................4
Part 1.8: Risk management plan:.....................................................................................................4
Part 1.9: Strategy for monitoring progress:.....................................................................................4
Part 1.10: Procedure for varying the plan:.......................................................................................6
Part 1.11: Document and records management:..............................................................................6
Part 1.12: Communication of outcome:...........................................................................................6
Part 1.13: Recommendations:..........................................................................................................7
Part 1.14: Appendices:.....................................................................................................................8
Part 1.15: References:......................................................................................................................9

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.7.1: Resource requirements for recurring plans:
Method 1: Resource acquisition plan and its WBS:
Resources acquisition
Recognition of resource
needs
The management of
Cameron holds
meeting with all the
departmental
managers to
recognise the needs
to acquire new
resources in terms of
equipment,
employees and IPR
rights
The departmental
managers with
respective
employees to
recognise the
resource needs of
their respective
departments
Managers submit
report on
requirements of
resources
Selection of suppliers
The apex
management along
with departmental
managers shortlist
list of suppliers to be
contacted.
Suppliers contacted
via emails and asked
for quotes
Receipt of suppliers
with quotes
Apex management and
managers hold meetings
on the quotes obtained
Quotes obtained
from human resource
providers
discussions
Quotes obtained from
equipment and truck
providers(equipment
should include
software, spare parts
etc)
Quotes obtained
from IT software
providers
Quotes obtained from
IPR consultants
Quotes finalised and
suppliers short listed
Official intimation to
selected suppliers
letters of consent
received and
contract finalised
Resources acquired:
Employees acquired
50 Trucks acquired 4
IPRs acquired 6

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.7.2: Resource acquisition strategies:
Part 1.7.2.1: Human resources:
Activit
y Particulars Days
4 Recruitment of employees(50 nos) 15
4.1.1 Labour consulting firms send lists candidates 3
4.1.2 Short listing of employees 3
4.1.3
Intimation to contractor and email ids of
candidates 3
4.1.4 Interview 3
4.1.5
Appointment letters dispatched to selected 50
candidates 3
4.2
Induction on organizational policies and
procedure 2
4.3 Training and development 7
Total number of days 24
Note: This will be Activity 4 as per task 1.7.1
Part 1.7.2.2: Physical Resources:
The purchase manager would have the authority to purchase the items on behalf of the
operational section of Cameron. While hiring of the staff or third party contractors,.HR manager
would provide backing to the purchase manager.
The purchase manager or the managers involved in taking the suppliers must ensure
adherence of Australian standards. For example, the trucks must clear the Australian Vehicle
Standards Rule 1999 issued by the National Transport Council (Ntc.gov.au. 2018). Similarly,
while acquiring the spare parts, it must must be ensured that the spare parts qualify with the
Group 941 category of maintenance and repair. Similarly, the vehicles should be fitted with
safety devices like cameras and belts. This is important because the transport sector is highly
prone to acdindets and transport companies have to pay immense amount on road driver

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OPERATION PLAN FOR LOGISTICS COMPANIES
accidents which quantifies to gross breach of Safe Work Act. Thus, acquisition of trucks with
facilities like cameras would actually enable Cameron to adhere to the OHS laws in Australia
(Safe Work Australia. 2018).
The purchase of resources like trucks at Cameron should quality certain sustainability
principles. First, the vehicles must qualify and be certified by Fair Trade Australia
(Fairtrading.nsw.gov.au 2018). Similarly, the vehicles and in fact the entire logistics business
must cause less pollution. The company must ensure that its new fleets of equipment including
trucks adhere to the Australian environment and emit low amount of wastes
(Environment.gov.au. 2018).
Truck acquisition strategy steps:
Activity Particulars Days
4 Acquisition of truck 19
4.1.1
Trucking firms send lists trucks along
specifications 3
4.1.2
Checking whether the trucks qualify legals like fair
trade 3
4.1.3
Intimation of truck suppliers about the details of
trucks finalised for acqusitions 3
4.1.4 Singing of vouchers and payment to suppliers 3
4.1.5
Trucks despatched and received
7
4.2
Induction on drivers to trucks and test driving
done. 2
4.3 Induction of trucks to fleet 7
Total number of days 28
Note: This will be parallel Activity 4 as per task
1.7.1

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.7.2.3: Protection of intellectual property and responsibilities:
The management must meet all the departmental heads to gain information on the
intellectual property rights and responsibilities. The managers must recognise the needs of
individual departments like need to acquire new software packages to monitor the trucks better.
Then the management can approach the companies owning the respective software to acquire
IPR of the copy the company would purchase. Cameron must also acquire smaller trucking and
logistics firms. It can be pointed out that the acquisition of specific copies of software as well as
firms would result in transfer of several intellectual property rights to Cameron. For example, the
intellectual properties owned by the acquired firms would eventually pass to Cameron post
acquisition. This means that the company should recruit IPR experts to manage the immense
number of IPR in association with the legal departmental.
Part 1.8: Risk management plan:
Appendix 1.
Part 1.9: Strategy for monitoring progress:
The monitoring process would start from March 20, 2019. This would follow the KPIs
and milestones set in Gantt cahrt no. 816422. The following are the lists of the KPIs marked in
bold as and their subordinate tasks as per Gantt chart number 816422.
Task Name
Recognition of resource needs
The management of Cameron holds meeting with all the departmental
managers to recognise the needs to acquire new resources in terms of
equipment, employees and IPR rights
The departmental managers with respective employees to recognise
the resource needs of their respective departments
Managers submit report on requirements of resources
Selection of suppliers

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OPERATION PLAN FOR LOGISTICS COMPANIES
The apex management along with departmental managers shortlist
list of suppliers to be contacted.
Suppliers contacted via emails and asked for quotes
Receipt of suppliers with quotes
Apex management and managers hold meetings on the quotes
obtained
Quotes obtained from human resource providers discussions
Quotes obtained from equipment and truck providers(equipment
should include software, spare parts etc)
Quotes obtained from IT software providers
Quotes obtained from IPR consultants
Quotes finalised and suppliers short listed
Official intimation to selected suppliers
letters of consent received and contract finalised
Resources acquired: Employees acquired 50 Trucks acquired 4 IPRs
acquired 6
It can be point out that the KPIs are specific and are measurable. For example, the no of
employees to be induced is 50 while the number of trucks to be acquired are 4. The employees
and the trucks specified can actually be acquired by Cameron. This means that they are
achievement as per SMART standards. The Gantt chart clearly shows that every milestone has a
start dates and end dates. This means that actions are time bound and sequential. Thus, it can be
inferred that the milestones follow the SMART model. It can also be pointed out that the steps
ensure appropriate intervention from the apex management into various followed by the
departmental heads. Moreover, the milestones cover every aspect right from recognising the
resources to be acquired to the shortlisting of suppliers. This in depth operation would
ensure proper execution of every step. Thus, it can be pointed out that the milestones would
lead to efficient acquisition of resources.

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.10: Procedure for varying the plan:
Activity
no Steps
1 Every employee is supposed to maintain his own daily
performance record
2 Every departmental head is also supposed to miantain
subordinate performance track record
3 Subordinates submit performance records monthly
4 Departmental heads tally performance records documents of
submited by employees and their won records
5 Incase of any contradiction records of departmental heads
prevail
6 Markeing provided(Very week employees-F, Average
employees-A Good employees-G and execellent employees-E)
7 Further training and mentoring of all employees
8 Warning mails issued to employees getting F on more than 6
times
9 Praise mails to execellent employees
Part 1.11: Document and records management:
The management of Cameron must maintain of system of manual and as as softcopy of
maintaining documents. The changes in the plans would be updated regularly which would
enable personnel to access to latest versions of plan with confidence.
Part 1.12: Communication of outcome:
The communication must be done using official emails of the business parties like
suppliers in records with Cameron. The business partners must intimate the company in writing
about any change in email if they want to receive official mails. Alternative ids can also be
recorded using similar process.

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.13: Recommendations:
It can be recommended that plans should be subject to approval of all the key
stakeholders like banks and government bodies. Their respective representatives can attend a
meeting in the presence of senior management of Cameron for discussion prior to issuing formal
approval.

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.14: Appendices:
Appendix 1:
Risks Control measures
(Non-contingency)
Control measures
(Contingency)
Economic risks Restructuring of investment
plan.
Expanding into new markets
Maintaining a reserve of
funds
Safety risks Acquisition of trucks with
cameras.
Training of drivers
Maintaining of a contingent
fleet of trucks with drivers
Environmental risks Better knowledge about
weather conditions
Maintaining contingent
reseve

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OPERATION PLAN FOR LOGISTICS COMPANIES
Part 1.15: References:
Abs.gov.au. 2018. Abs.gov.au. [online] Available at:
http://www.abs.gov.au/ausstats/abs@.nsf/0/85C96A695F60BE4ECA25711F00146F73?
opendocument [Accessed 7 Oct. 2018].
Chih, Y.Y. and Zwikael, O., 2015. Project benefit management: A conceptual framework of
target benefit formulation. International Journal of Project Management, 33(2), pp.352-362.
Christopher, M., 2016. Logistics & supply chain management. Pearson UK.
Environment.gov.au. 2018. Environment.gov.au. [online] Available at:
http://www.environment.gov.au/resource/local-government-and-australian-environment-law
[Accessed 7 Oct. 2018].
Fair Trading NSW. (2018). Vehicle certificates and regulations. [online] Available at:
https://www.fairtrading.nsw.gov.au/cars-and-other-vehicles/vehicle-certificates-and-regulations
[Accessed 7 Oct. 2018].
Haughey, D., 2015. SMART goals. ProjectSmart. co. uk. Np, nd Web, 11.
Ntc.gov.au. 2018. Ntc.gov.au. [online] Available at:
https://www.ntc.gov.au/Media/Reports/(9F477FB1-8D21-C303-EAEC-F085AC7FCB36).pdf
[Accessed 7 Oct. 2018].
Safe Work Australia. 2018. Safe Work Australia. [online] Available at:
https://www.safeworkaustralia.gov.au/ [Accessed 7 Oct. 2018].
Turner, R., 2016. Gower handbook of project management. Routledge.

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OPERATION PLAN FOR LOGISTICS COMPANIES
Wullkotte, S. and Neubauer, A.H., 2015. Sustainability Efforts of Logistics Companies with their
own Truck Fleet: A Cross-country Comparison between Germany and Sweden.