Manage Business Document Design And Development

This article discusses document production, software applications, document standards and templates, organizational policies and procedures, and more. It also provides expert advice on how to manage business document design and development. Subject: Business, Course Code: N/A, Course Name: N/A, College/University: N/A

Manage Business Document
Design And Development

TABLE OF CONTENTS
ASSESSMENT 1.............................................................................................................................2
ASSESSMENT 2.............................................................................................................................5
Part A: Prepare a research report on documentation requirements.............................................5
Part B – Develop a style guide for the organisation....................................................................9
Part C – Prepare document templates..........................................................................................9
Latter..........................................................................................................................................10
Part D – Test templates and review instruction sheets..............................................................11
ASSESSMENT 3...........................................................................................................................11
Part C.........................................................................................................................................11
Part D.........................................................................................................................................11
REFERENCES..............................................................................................................................13
ASSESSMENT 1
Describe the stages of document production in an organization. Your response should
be in no more than 100 words.

1. Define the procedure : This factor demonstrates the purpose and scope of the person and
how the procedure can benefit the organization.
2. Organize the steps : Collecting all the informations and data from where to start and how
to end the entire process all includes in this factor.
3. Involvement : Whom to give roles and responsibilities of each task.
4. Exception to the normal process flow : Elements which are not following the same
process due to various reasons.
5. Add control steps : Determine the risk and solution for how to deal with it.
6. Review : Gather everyone and review the documents if something is missing.
Identify any three costs involved with the implementation of standard documentation.
Acquisition : It includes all fess, expenses and taxes.
Construction : All the economy spent at construction and building regards to the project.
Collection costs : A cost which is associated with security interest.
Explain the following software applications relevant to document design and
development in an organization and provide two examples of commercially available
software products for each. Respond in no more than 100 words for each software.
a. Desktop publishing
: The desktop publishing is also known as DTP which is used to design brochures and
newsletters and add graphic designs to look better such as Adobe In-design and Affinity
Publisher.
b. Word processing
: This factor utilizes because it can create, edit, print text and store easily and helps in evaluating
the employee performance. For example : Libre office and Apple Macos.
c. Spreadsheet : The spreadsheet software has capable to store and edit the data in the table
format and can provide all the accounting work in the sheet either text, numeric or graphic form
like MS excel and Google sheets.
Identify how the key provisions of the following affect document production, in no
more than 100 words each:

a. Anti-discrimination legislation
: The Country Australia follows the anti-discrimination laws and has been separated into four
acts which are Racial Discrimination Act 1975, Sex Discrimination Act 1984, Disability
Discrimination Act 1992 and Age Discrimination Act 2004.
b. Privacy legislation
: The law has been made to protect the personal information of an individual or an organization.
Who so ever is trying to interrupt and stole any personal data that action is against the legislation
and punishable for the action.
c. Copyright legislation : The copyright act 1968, has been made in the purpose of no one is
allowed to copy the data and information without permission of the owner and whoever is
founded doing plagiarism they will need to pay the action the higher authorities.
Describe document standards and templates and how they guide document
production in an organization. Your response should be no longer than 120 words.
Documents are the important factor in an organization as they display the internal and external
objectives. The standard of the documents can be referred as the rules and guides to creation is
knows as document standards(Freudenreich, Lüdeke-Freund, and et.al., 2020). On other hand,
templates are the copied form where a fixed font, size and basic headings has been already kept
or it can be said that which creates a copy of itself whenever an individual open it. It can be
understood as a businessman has its particular concept to determine the strategy and business
plan in written which includes predefined page layout, margins and fonts.
Identify four (4) organizational policies and procedures, which will guide you in the
document production process in the organization.
Attendance : Keeping the track of employee absent leaves will help an organization to pay them
accordingly. It can include sick leaves and holiday time.
Employee Conduct : Informing the workers of any misconduct activity like no alcohol use and
smoking at workplace platform and maintain the discipline.
Health and Safety : Provide safety concern of an employee at workplace and also about how to
deal with the injury happened in the organization.

Discrimination : The act of discrimination has not been allowed at a work location and will not
bother any inappropriate behaviour like bullying, stalking and verbal or physical harassment.
List four sources of expertise available externally to the organization or work group, to
help with designing and developing business documents.
IT manager : The IT department or staff is responsible to look out for the maintenance of
computer and network systems in an organization.
Software developer : These group of people manage the designing, identifying, installing the
new updates and software to give a build for a company from the ground up(Mishra, 2017).
Trainer : Trainers are responsible to educate and guide the employee about the work procedure.
Online tutorials : The online videos and tutorials are describing and sharing the knowledge and
strategies to build a business documentation in various ways.
Identify three (3) methods to ensure the consistent use of standard documentation
templates and macros.
1. A process which ensure that the documents conform the template requirements and also
by using a document register.
2. Regular reviews of templates and timely update them.
3. Conduct a regular audit of template documentation at random basis.
Identify three (3) strategies for ensuring that staff understands the quality standards for
documents.
Mention the procedures
Help them to understand and explained it in detailed manner.
Rewards employee who coordinate with procedures.
ASSESSMENT 2
Part A: Prepare a research report on documentation requirements
Information entry
Three documents

Disclaimer form
From this CrossFit Endurance Company mainly provide services to individual which consider
to promoting and developing exercise with daily manner. This industry decides to provide
best services of workout, fitness practices and many more.
External factors: Evaluation and identification of best alternative and selection of force
which influence factors of personality to remove them and believes in engage real practices
for weight loss and good personality because evaluation and identification of external forces
mainly influence and proper idea to maintain body fitness (AlShorman, AlShorma, and
Alkahtani, 2021).
.
Legal information: Confirmation about legal aspect in case any bad thing and accident will
happen within organization practices.
Working activities timing and other facilities: Crossfit endurance decide to develop website
pages for their promotional so they include disclaimer form which provide idea to of
external factors affects their activities. Fitness as well as personal workout tools in their gym
for regular people who not require personal trainer but they have skill to participating on it
and enjoying.
Physical Activity Readiness Questionnaire:
Application and development of self aware questions which provides idea about that they have
potential to control. Ask them about timing, clear information about gym activities, their
facilities information, continues communicate and evaluate performance, evaluation of
regular activities for provide idea to resolve problems.
Fitness assessment form:
Legal terms There is not responsibility that individual
when decide to engage and develop fitness
activity in gym they face any accidental
aspect they will not engage to resolve this

activity and they not face legal challenges.
Facilities 2 shift available, 3 personal trainer, self
exercise and many resources available.
Daily workout 2 hours work out on daily basis on the basis
of weight.
Morning time 8 am
Night time 6 pm
Identify two Australian Privacy Principles which apply to collection and entry of client
information
Open and transparent management of personal information: It mainly includes
activities that when individual decide to take gym practices they have any injuries or
health issue they have responsibility to explain it.
Anonymity and pseudonymity: Specify the issues and autonomy that which things and
which exercise is useful for them on the basis of evaluation about physical issue. And their
management mainly collected data and they develop safety on personal information.
Collection of solicited personal information: evaluation and identification of physical issue
gym manager and trainer prepares plan from information to develop proper facilities.
Security of personal information: They implement technological tool for personally
information safety and security because other people has very excitement to evaluate other
weight gain or loss activity and they not mainly focus on their personal activities.
Access to personal information: To evaluate and fined best alternative in process and
activities of gym and personal training that personal information and overall information
distribution to gym training is essential because they find best alternative from it.

Information storage
Three methods used for information storage:
 Face to face communication
 Daily practices identification
 Questioner activity involvement
One legislative requirement that apply to documents at this stage:
Fulfill right and require information and not provide unnecessary things on it government always believes
in uses legal paper is to organization has to consider and applies this approach for making sustainability
(Hammami and et.al., 2020).
•Two security requirements for this stage
 True and clear communication without consideration of any aspects
 Share each and every problems for best decision-making
Information output
You must research and identify:
•Three documents that can provide information output: Daily feedback from which useful for provide
daily activity and daily weight
 Digital marketing application and other people activities identification.
 Reviews from other with interview or questioner activity.
•Two legislative requirements that apply to documents at this stage:
Government prepares decision for individual who has decide to participate and performing their
personality improvement from organization they have to makes sure that they prepare legal form and
not directly participates in gym they mainly consider to applies activities which has potential to
provide solution with proper consideration and identification of suitable and sustainable result
evaluation.
Continues approaches engagement within company practices government always makes criteria that
worker safety and client safety is major essential so put cameras on organization area for in case any
bad accident will happen so its useful for solution development with great manner.
•Two quality assurance requirements for this stage:

In this organization quality will defiantly improvement when they applies legislation which means
diversity within company practices so it raise their income and different people background higher
promotion business facilities to provide idea to other and they come and analyze that this of
organization will provide best facilities so children who participate in physical exercise they
involve their friends to raise income sources and increase business effectiveness with great manner.
Consideration and application of right and sustainable approach will defiantly improve quality and it raise
activity and performance within different types of people and raise advertisement without any
expenses because this is major source of promotional activity.
Research costs related to upgrading OS and software on 3 computers and ensure that they are within the
allocated budget:
 HP
 Microsoft's Windows
 Linux
Part B – Develop a style guide for the organisation
Task 1
Cost estimation
Tasks Responsible
person/role
Rate Duration Cost
Loss 10 K.G.
weight
Workout $100 12 month $200
Loss 6 K.G.
weight
Personal
training
$70 6 month $140
Loss 10 K.G
weight
Personal
training
$230 2 year $600
.
Part C – Prepare document templates
Personal training:

CrossFit Endurance Company Database
GP Name Practice Name Address Line 1 Address Line 2
Real houk mor Min city gym Real 48 Boundary St Young Hill QLD 30
KKR roy To improvement quality of
personality Upper side main floes 435 Highr hill QLD 67
Adore maman
Smart Clinics Brisbane City
Family Medical Centre 746 yonk road wc Brisbane City QLD
4000

LATTER
Brond freza 113,
main road aree, NSW
11/ 12/2021
Hren totta 564
Raine road, NSW
To Mr. Sam lui
I am waiting from conformation that I have and health issue and I have not capacity to performing
and coming for exercise because of my back issues, so plan kindly confirm it and provide my extra
charges which I already submitted when I decide to develop practices. So from my car accident I am
at good condition but my back issue I consult with doctors they say that this pain is from very long
term.
Your sincerely
Jhon dessy

Part D – Test templates and review instruction sheets
5. Feedback questionnaire
 Satisfy from safety regulation and practise of gym facilities
 Which tools are useful for health improvement facilities
 Which resources engagement essential for higher efficiency development in organization
practices improvement
 Which digital software makes safety and security
 How much improve health performance within 6 month activity (Sefen and et.al., 2020) .
ASSESSMENT 3
Part C
Date: 15 march, 2020
Subject ; recommendation about the letters
Dear members,
Cross fit organization, John and Sam in letters have not included the logo, font style, and size
and they have also preferred the wording style. This might be not clear about those situation
which could be clear about their situation but this must be specific. Style guide or manual style
about the set of standards which have been writing, formatting and design about the products for
the organization. The Sam should use the style guide for their system and also he should make
sure about how they are required for working within the organization.
Thank you.
Part D
TASK 1
1. The organization can make the use of various new technology for which that could help
them for working within the business document. As cross fit organization can make the
use of Google doc, import er solution and so on. While having such things this might be
helpful for the organization through which they can easily manage their customer data
and manage them for working system (Wang and et.al., 2021). While after having the
covid-19 changing policy and procedure the organization can make the use of technology

for which they can effective work and manage their customer data. While the cross fit can
make the staff relation for using new technical function as, increasing the knowledge
and skills for doing their work, which bridges the gap between job needs and working
towards the employee skills, focuses on attention for the current job specific and
address more about the particular performance deficits or problem. While this both can
help the staff members for working and make sure for having the use of proper
technology. The policies and procedures which could be required to implementation :
 Online policy changes in make some of the clear languages, so that could be more
easier for understanding, including more about the clear and expectation and
business will take the implement.
 Distribute about the policy changes across the business so that employee can
easily informed about the changes and timely about new technology. This might
be more helpful for the organization and make sure for having their effective
manner (Zhang and et.al., 2021). While manager at cross fit should also informed
about changes first and they are prepared for any question and answer or concerns
from some of the general employees.
2.
Action task Resources Responsible person Timeframe
Identification of
changes for the new
technology
Networking, formal
training, trade
magazines
Information
technology
department
2 month
Implementing about
the changes
Developing more
about the
communication
strategy, providing
the effective
training,
implementing a
support structure
Management team 1 month
Providing training Learning through
videos, digital
Organization
training and
2 months

books, webinars,
mobile learning.
development team
Feedback Outlining more
about the
expectation,
encourage about the
goal setting and
identify strength
training and
development team
4 month
Appendix H – Training Session Plan Template
Training Session Plan
Training
topic: How to manage the work
Learning
objectives
and
outcomes:
To become the proficient using the company
Duration: 9:00 am - 10:00
Resources
required: Power point, flipchart. laptops, projector
Time (mins.) T opic Main points/ Activ ity
9:00 Theme for the
training session
plan
Purpose of training,
9:15 Overview about
the company and
developing more
high estimated
growth
Overview for the gym with some new
technology, using the laptops,
9:30 Data theme for
the company
Entering about the customer data

9:40 Schedule about
the plan for the
meeting and
many other tasks
Closing the task and scheduling about
the follow-up, scheduling the tasks
10:00 How to send up
the emails for the
feedback and
using many more
templates
Review all the steps, setting more about
the emails templates, closing more
about the tasks
10:30 Wrap up and
schedule must be
follow up
End of the schedule and meeting
REFERENCES
Books and journals
AlShorman, O., AlShorman, B. and Alkahtani, F., 2021. A review of wearable sensors based
monitoring with daily physical activity to manage type 2 diabetes. International Journal of
Electrical & Computer Engineering (2088-8708), 11(1).
Freudenreich, B., Lüdeke-Freund, and et.al., 2020. A stakeholder theory perspective on business
models: Value creation for sustainability. Journal of Business Ethics.166(1).pp.3-18.
Hammami, A., and et.al., 2020. Physical activity and coronavirus disease 2019 (COVID-19):
specific recommendations for home-based physical training. Managing Sport and Leisure,
pp.1-6.
Mishra, P., 2017. Green human resource management: A framework for sustainable
organizational development in an emerging economy. International Journal of
Organizational Analysis.
Sefen, J.A.N., and et.al., 2020. Beneficial Use and Potential Effectiveness of Physical Activity in
Managing Autism Spectrum Disorder. Frontiers in behavioral neuroscience, 14, p.186.

Wang, C. and et.al., 2021. Design and Development of Collaborative Office Automation System
Based on Hierarchical Structure. In E3S Web of Conferences (Vol. 235). EDP Sciences.
Zhang, P. and et.al., 2021. Design and Development of Sustainable Product Service Systems
Based on Design-Centric Complexity. Sustainability. 13(2). p.532.

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