Manage Copyright, Ethics and Privacy in an ICT Environment

This report depicts the importance of developing proper privacy policies and procedures for Hosted Desktop Solution. Learn about copyright procedures and policies documented for HDS, code of ethics for the case study business, and privacy policy for the case study business.

Running head: MANAGE COPYRIGHT, ETHICS AND PRIVACY
Manage copyright, ethics and privacy in an ICT environment
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Table of Contents
Introduction......................................................................................................................................1
1. Preparation of copyright procedures and policies documented for HDS....................................2
2. Preparation of code of ethics for the case study business............................................................4
3. Preparation of privacy policy for the case study business...........................................................6
Conclusion.......................................................................................................................................8
References........................................................................................................................................9

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Introduction
This report depicts the importance of developing proper privacy policies and procedures
for Hosted Desktop Solution”. This company delivers Open Source IT solution to both the small
and medium sized business organizations. The company develops many websites for different
clients but it lacks proper operation and functionalities. The existing operation followed by the
company is weaker and back dated. Thus, it is the responsibility of HDS to consider accurate and
up to date ethical policies procedures to avoid external and unwanted assaults.
With the help of proper privacy regulation and guidelines, the copyright issues, privacy
issues and many other issues could be mitigated accordingly. It is important for the company to
incorporate proper organizational policies and negotiate the terms of new proposal along with the
client (Trevinoand Nelson2016). The code of ethics, privacy policies are developed based on the
primary responsibilities. Additionally, it is also found that the client service requirements and
new business opportunities could be developed by developing proper code of ethics.
1. Preparation of copyright procedures and policies documented for HDS
In order to avoid security challenges HDS has to develop a set of ethical policy and
procedures. The responsibility of the chief Information Officer is to build up open source IT
solution for their clients with high standard methodologies and arranged variations (Martin and
Murphy 2017). The companies own the rights for the documents and data that their employees
produce. In most cases the data those are used are owned by the others.The statements for
corporate obligation regarding copyright policies for the HBS Company are also elaborated.
Proper laws and services in terms license for the copyright clearance established in different

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companies in various forms for ownership to define administrative procedures and policy
implementation are generated with the help of copyright procedure (Perry, Woodand
Fernie2015). The lists of copyright procedure ad policies are documented accurately.
Information or material to be supplied by the client: All the information or elements
those have been supplied by the consumers should be copyright paid or should have to be free
from all other intellectual property restriction. All the consumers warrant proper media against
different breach and also against others claims for damages against the media for breach
(Campopianoand De Massis2015).
Information or material to be supplied by the media:
The information or intellectual properties those are to be supplied by the media should
not be copied directly rather those require recreation. However these are not limited within the
code of technology. In order to use the retained IP, HDS must grant a non-exclusive as well as
non-transferable license of the orders for timely payment and also to serve feedback. Despite all
of these, HDS should retain any and all rights in the retained IP those are delivered with the
conjugation of the given orders (Campopiano and De Massis2015). None of the part of the
publication should reproduced or even transmitted in any form or by any means of
mechanical,electronic including photocopy and recording.
Be fair for the usage of different templates and coincidence
In order to avoid the issues of duplicate design or 3 column website the templates must be
used properly by HDS Company (Taylor and Zerkee 2016). Each aspect of the details of the
designed website must hold different security policies. The users are allowed to use these
different templates for designing the websites for their clients. In terms of usage, most of these

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templates should provide certain license agreement (Cooperand Deazley2016). In order to get
proper design proper as well as secured templates are needed to be used by the web developers.
Cover it with a nutshell
The content and design details contained within the website are automatically considered
as the legal owners. It is customary to post a copyright statement on other’s website and it is
neither necessary noreven required by the law. In addition to this, the other copyright policies
those are needed to be incorporated for HDS Company include commercial agreement and
customary access (Fitzgerald and Gilchrist2015). The Chief Information Officer are responsible
for managing and establishing the business processes in terms of compliances those are related to
legislation, license and creation of agreement. The website must be covered within a nutshell to
avoid unwanted access. The Information resource must cover the policies accordingly.
2. Preparation of code of ethics for the case study business
HDS does not have any mission statement, vision statement as well. In addition to this it
also does not maintain any accurate business strategy thus of code of ethics is needed to be
prepared by the HDS management company to avoid the issues of overcosting and over time
allocation as well. Code of Ethics helps to make the internet safe and efficient, non invasive as
well (Joyceet al. 2016). Many designers are there who employ their skills and knowledge while
creating the websites for the clients. In order to govern the business activities, a set of ethical
guidelines are needed to be developed by HDS. The code of ethics developed for HDS are as
follows:

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1. The employees must ensure that they would deal with needful efforts, honesty
while delivering websites to their clients. They should also ensure that they are
delivering their clients the websites within estimated time and budget.
2. The employees or the website developers working for HDS Company should
ensure that they are working with best of their abilities behalf of their clients
(Fitzgeraldand Gilchrist2015). Apart from this,they are also bound to ensure that
all the information they are providing behalf of their clients are true and complete
and will never mislead the consumers.
3. All the confidential information associated to HDS Company should not be
disclosed by the employees and they must not assist their clients for defame their
competition.
4. According to the privacy policy, none of the confidential information should be
shared to the third party whether willingly or unwillingly by the employees
working for HDS.
5. The employees should not utilize or distribute any form of spyware in their
company (Perlmutter2014)
6. The employees should not participate in those cases where, unlicensed software is
used. In addition to this, the sites which encourage the intellectual properties
stealing and even copyright violation should be avoided by the developer working
for the website developing company (Emmett2015). The personnel properties of
the clients are also required to be secured from external assaults.
7. The financial and personnel details are needed to be secured and must not be
shared with third parties.

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8. Employees should never utilize misleading, extreme and even back hat search
engine optimization technique
9. Even for the advertising purpose, the company should not utilize pop out
windows, pop under windows and any other intrusive technologies as well
(Brotman 2014)
10. The developers are not allowed to participate in the intent activities those might
affect artificial inflation and advertising revenue
11. The simple set of code utilizes advanced scripting technologies that could produce
the set of desire results, should be used only it would found to be highly necessary
12. In order to make sure that the websites developed by the company are absolutely
secured time based and security based ethical approaches should be considered
3. Preparation of privacy policy for the case study business
Based on the application and background of HDS company proper privacy policies are
needed to develop and for this particular case study the privacy policies are as follows:
Information to keep secured: Different kinds of information are there such as contact
information demographic information etc should be collected by the employees of the company
must keep secured from external access. All the collected information should keep secured from
external assaults (Sprigman2018).
Collection of personal information: The personnel information like name, accounts
detail, date of birth, postal address and email address are needed to be secured from the
unauthenticated users (Martin and Murphy2017). Different ways are there through which the
details could be collected by the company.

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Personnel data can be collected during the completion and submission of any application
for registering its website or while receiving email alerts and other communication.
During transaction the personnel information could be collected: While enquiring
about the activities, emails, telephones data could be collected by the owners. Despite of these
the information is needed to be gathered by the website developers.
Storage and retention of client’s information: The Company is required to keep the
personnel information in a secured server to avoid unauthorized data access. Therefore, it can be
said that the websites developed by the company are completely intended to safeguard the
personnel information from the unauthorized access (Morrisonand Secker2015). It is necessary
for the company to use the personnel data only to serve highly necessary purposes.
Usage of the consumer’s information: For administering the websites accounts of the
consumers or otherwise in the connection with the other services for which the consumers have
been provided their information details must not be shared with the third parties and should not
be accessed by unauthorized users. While giving responds to any query the personal information
might be shared (Moir 2014). Overall it is necessary for the company to use the information only
in those cases whenever required. Each terms and condition that is applicable for the website
developing companies are needed to be followed by HDS.
Links to other websites: All time it is not necessary for the company to maintain
accurate links with other companies. HDS contains many links to other websites of their interest
therefore, it is necessary to develop all necessary privacy and protection policies while
developing their links with other companies (Brotman2014). Thus, it can be said that all

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necessary restrictions must be followed by the company while developing the requested websites
foe their clients.
Cookies: For the visitors of HDS website, a specific log in session is needed to be
created and in order the page those have been requested by the consumers should be presented in
an accurate, effective and consistent manner.
The visitors of the website should be recognized each time by the owners of the company
which implies that the number of unique visitors of HDS website allows making sure that they
have received enough aptitude for their users (Fitzgerald and Gilchrist2015). As the current
customer service quality and SLA of the company is getting affected day by day thus, it is
necessary for the company to ensure the development of strategic planning and operational
responsibilities as well (Taylor and Zerkee2016). Through IT deployment into large business
organizations, strategic activities and effective activities could be generated.
Conclusion
From the overall discussion, it can be concluded that with the help of proper ethical
regulations the issues of security of the open source IT solutions could be completely
minimized.The aim of the company is to develop secured websites for their clients, terms of
copyright, ethics, privacy regulation and guidelines as well. According to the current Australian
copyright law, relevant to information technology accurate policies are needed to be established.
It is expected that with the help of the policies new business initiatives and appropriate code of
ethics can be developed.It helps to determine and ensure the integrity, confidentiality, security
and availability of data in SLArequired by any company policy, and negotiation the terms of the
new proposal with the clients. The current managerial aspects of the company are not at all

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secured and appreciable from the company perspectives thus from internal and external analysis
HDS should implement ethical policy and procedures. In addition to this, for tactical and
operational decision making an ethical and a privacy policy have been established by the HDS
Company.

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References
Brotman, S.N., 2014. Comments to the US Department of Commerce Internet Policy Task Force
Copyright Policy, Creativity, and Innovation in the Digital Economy Docket Number
130927852-3852-01 January 17, 2014.
Campopiano, G. and De Massis, A., 2015. Corporate social responsibility reporting: A content
analysis in family and non-family firms. Journal of Business Ethics, 129(3), pp.511-534.
Cooper, E. and Deazley, R., 2016. Interrogating copyright history. European Intellectual
Property Review, 38(8), pp.467-470.
Emmett, A.R., 2015. Roman law, private property and the public domain: lessons for copyright
policy. In Copyright Perspectives (pp. 17-27). Springer, Cham.
Fitzgerald, B. and Gilchrist, J. eds., 2015. Copyright Perspectives: Past, Present and Prospect.
Springer.
Joyce, C., Ochoa, T.T., Carroll, M.W., Leaffer, M.A. and Jaszi, P., 2016. Copyright law (p. 85).
Carolina Academic Press.
Karl, B., 2016. On the Premises and Beyond: Managing Copyright Policy Through Institutional
and Technological Change.
Martin, K.D. and Murphy, P.E., 2017. The role of data privacy in marketing. Journal of the
Academy of Marketing Science, 45(2), pp.135-155.
Moir, H.V., 2014. Competition Policy Review: Draft report, September 2014. Submission on
patent and copyright issues.

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Morrison, C. and Secker, J., 2015. Copyright Literacy in the UK: a survey of librarians and other
cultural heritage sector professionals. Library and Information Research, 39(121), pp.75-97.
Natalicchio, A., Ardito, L., Savino, T. and Albino, V., 2017. Managing knowledge assets for
open innovation: a systematic literature review. Journal of Knowledge Management, 21(6),
pp.1362-1383.
Perlmutter, M.S., 2014. RE: Department of Commerce Green Paper on Copyright Policy,
Creativity, and Innovation in the Digital Economy; Docket No. 130927852-3852-01.
Perry, P., Wood, S. and Fernie, J., 2015. Corporate social responsibility in garment sourcing
networks: Factory management perspectives on ethical trade in Sri Lanka. Journal of Business
Ethics, 130(3), pp.737-752.
Sprigman, C., 2018. Copyright and Creative Incentives: What We Know (and Don't).
Taylor, D. and Zerkee, J., 2016. Risk Management Copyright Policy Framework for SFU
Library Digitization Projects.
Trevino, L.K. and Nelson, K.A., 2016. Managing business ethics: Straight talk about how to do
it right. John Wiley & Sons.