Boosting Employee Morale with Fun Activities

This assignment details a manager's initiative to enhance employee morale at Marino Enterprise. The manager organized a meeting where employees brainstormed ideas for fun activities. The aim was to foster a positive work environment, encourage creativity, and improve overall job satisfaction. From the suggestions received, three activities were chosen: developing personal projects, organizing celebrations, and implementing weekly sports activities. The assignment highlights the importance of employee engagement and how fun activities can contribute to a successful and fulfilling work experience.

MANAGE MEETING

Table of Contents
TASK 1............................................................................................................................................1
Formal meeting 1........................................................................................................................1
Formal meeting 3........................................................................................................................5
REFLECTION REPORT.................................................................................................................7
Formal meeting 2........................................................................................................................8
TASK 2..........................................................................................................................................10
MEETING AGENDA TEMPLATE..............................................................................................10

TASK 1
Formal meeting 1
According to the scenario Marino enterprise has a messy workplace. The workplace of
the organisation has various departments. Company is facing various issue like housekeeping
and cleanliness at the office area. To solve the problems manager of the company can conduct a
formal meting and talk about each issue which the organisation is facing currently.
Meeting agenda template
Purpose: Issue of housekeeping
Date: 17/07/17
Time: 09:30:00
Venue: At board room of Marino Enterprise
Chair: 10
Minute taker: 85 minutes
Attendees: 10
Agenda items
Welcome Insert duration
Good Morning! I welcome to all of you in meeting regarding cleanliness of toilet and
kitchen facilities. I getting emails from many of you guys that there are various issues
take place due to not proper caring of these things. 5 Minutes
Topic Insert duration
Leaving handbags, work bags and jacket 5 Minutes
Topic Insert duration
Rubbish bins are overflowing 10 Minutes
Topic Insert duration

Fridge smells because people are leaving their foods for long duration 10 minutes
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Topic Insert duration
Toilet often run without using toilet paper and towel 10 minutes
Topic Insert duration
There are many people who left kitchen without cleaning desk of kitchen 10 Minutes
Topic Insert duration
Coffee cups and plates are also left by people on desk over the night 10 Minutes
Topic Insert duration
Leaving table without cleaning desk and chair 10 Minutes
Topic Insert duration
There is no proper use of disposable items at workplace 10 Minutes
Meeting close
I will continue watching to all of you there is proper cleanliness facilities or not. 5
Minutes
Meeting minute template
Date and time: 17/07/17
Venue: At board room of Marino Enterprise
Chair: 10
Attendees: 10
Apologies: 7
Purpose: To resolve all issues
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Agenda items and discussions Action items/resolutions
Welcome I welcome to all of you guys to take proper of all
equipments. Further, I would like to say that
cleanliness need to be maintained so that there are no
diseases can be occur at workplace.
Leaving handbags, work bags and
jacket: At workplace of accounting
department, there are many people who left
their handbags, work bags and jackets on
desk which show indiscipline of them
towards whole team. On floor there are so
many customers visiting it which also
create bad reputation on them.
In order to solve this issue, all of you need to take
proper care and cleanliness of desk with carrying
bags at proper place. You can use locker to kept it
safe in the organisation. Therefore, it assists to make
good habit in all of you to develop effective results.
Rubbish bins are overflowing: Further,
bin are not using properly and it
continuously overloaded that creates
diseases on the floor which reduce presents
of employees.
In respect to determines cleanliness, another method
which can be used by you that is use empty bin. If
Bin fully covered, you should called to sweeper to
emptied it. Hence, it reduces diseases which come
from mosquito and many other insects.
Fridge smells because people are leaving
their foods for long duration: Many
people are using fridge but take place of
long time food creates issue of smell.
Therefore, it is essential to resolve it
carefully so we can protect ourself. It
creates bad smell due to people leaving
food continuous.
In addition to this, there is proper use of fridge is also
required so that it never smelled. In this way, no one
need to keep food for longer time. There is proper
cleanliness required in fridge so that it never smelled
in any item and food product as well.
Toilet often run without using toilet
paper and towel: Another issue is not
proper using of toilet paper and paper towel
as well. These facilities given to all of you
for creates cleanliness at workplace of
Beside this, there are many other people who never
use any toilet paper and towel. It creates germs on
your hand that generate so many diseases at
workplace. In respect to solve this issue, paper and
towel should be kept at workplace. It assists to make
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Agenda items and discussions Action items/resolutions
accounting department. effective results with proper cleanliness.
There are many people who left kitchen
without cleaning desk of kitchen: When
you are using kitchen, you should make
cleanliness of desk because it also several
mosquito on food which not effectively run
in businesses.
On the other hand, there are various people who left
many things at desk of kitchen. It creates bad impact
on food products. In respect to solve this issue,
dustbin need to be kept in kitchen so that dispose
material need to be thrown in it. It is the good thing
which essentially done by each member of the
organisation.
Coffee cups and plates are also left by
people on desk over the night: When you
are leaving office, there are so many cups
and plates are on desk so that it generates
problem to take breathe other people.
Further, people are left their coffee cups and plates
on desk that impact on their work. It reduces their
concentration power which also diminish their
working capabilities at workplace. In respect to deal
with different things, dustbin need to be take under
each of desk.
Leaving table without cleaning desk and
chair: You all are not proper clean desk on
which you are work. Therefore, it creates
problem to make concentration on work.
In respect to solve issue of leaving table without
cleaning desk and chair required time to manage
their work and solve issue of organisation. There is
no proper functioning and operations take place due
to reduce of cleanliness facilities.
There is no proper use of disposable
items at workplace: Proper use of
disposable items are required at workplace
so that you can put on dustbin immediately.
With the help of using proper bin of disposable
items, all of you guys work on the effective results.
With the help of developing outcomes regarding
keeping of dustbin assists to measure outcomes and
results in successful manner.
Meeting Close: From the above discussion, you all guy are aware about cleanliness of toilet and
kitchen. With the help of proper using of dustbin and other equipments in these
places, all you keep safe your environment. Therefore, it assists to make
effective results and concentration towards work.
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REFLECTION REPORT
As the manager I have concluded for the meeting that various points on the issues of
housekeeping and messy workplace have been discussed. I have discusses the problem of past
issue about housekeeping and asked suggestions from employees about how problem can be
solved. I have sent emails and notification about the meeting to my employees. I have
experienced that some issues like rubbish bins and overflowing has not got solution. While I was
conducting the meeting I have faced the problem regarding employees participation in meeting.
Some employees were not taking party fully in meeting and they were not giving any innovative
ideas to solve the problem of messy workplace in the organisation. I need to improve my style of
communication at workplace.
Formal meeting 3
According to the present scenario, CEO asked to managers to organise meetings
regarding Christmas party in the business. Last year there are many issues occur due to which
people are unable to develop effective results. Due to alcohol, one guy drove from the party.
Thus, CEO asked to solve this issue from the workplace in respect to deal with outcomes.
Meeting agenda template
Purpose: Issue regarding party
Date: 21/07/17
Time: 09:30:00
Venue: At board room of Marino Enterprise
Chair: 200
Minute taker: 120 minutes
Attendees: 195
Agenda items
Welcome Insert duration
Good Morning! I welcome to all of you in meeting regarding cleanliness of toilet and
kitchen facilities. I getting emails from many of you guys that there are various issues
take place due to not proper caring of these things. 5 Minutes
Topic Insert duration
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Issue of drink 10 minutes
Topic Insert duration
Issue of other alcohol drinks and products 10 Minutes
Topic Insert duration
Timing of party 10 Minutes
Topic Insert duration
Topic Insert duration
Food products 10 Minutes
Topic Insert duration
Budget to organise party 10 Minutes
Topic Insert duration
Make teams for each department for investigation 10 Minutes
Meeting close
All you guys understand their responsibilities and make sure there is no conflicts and
other problem will be occurs.
Meeting minute template
Date and time: 21/07/17 at 09:30:00
Venue: At board room of Marino Enterprise
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Chair: 200
Attendees: 195
Apologies:
Purpose: To organise Christmas party
Agenda items and discussions Action items/resolutions
Welcome I welcome to all of you guys to take part in
organising Christmas party. Further, I would like to
say different things which need to be maintained so
that there are no problems and conflicts can be occur
at workplace.
Issue of drink : In last year this issue
occur due to one person drove from the
party.
In respect to solve this issue, there is no alcohol
drinks will be allow in Christmas party. There are
other soft drinks and cold drinks will be arrange.
Timing of party: There are various women
also take place in organisation so that
timing will be decide according to their
feasibility.
Party will be organise from 7: 00 pm to 12:00 Pm.
All member come with their family members and
children as well.
Food products: Invitation of this party is
also going to children so that food manage
properly.
There are all products will be implemented that are
organic and not effectively impact on health of
children.
Budget to organise party: In respect to
look towards last year scene, it will be set
appropriate manner.
There is proper need of budget is determines at
workplace so that everyone can give it easily.
Make teams for each department for
investigation: Each department has been
made investigation team that assists to
develop outcomes and results as per
requirement.
Each manager of department need to set
investigation team to look towards all activities that
are organised in party.
Meeting Close: From the above discussion, you all guy are aware about proper functions and
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operations of party. With the help of proper setting of time and budget program,
Christmas party will be develop in successful manner. Therefore, it assists to
make effective results and concentration towards work.
REFLECTION REPORT
As CEO of Marino enterprise, I have been concluded that there are many things discusses
in the business. In respect to conduct meeting, alcohol drinks creates issue to develop outcomes
in chosen enterprise. There are several challenges and responsibilities need to be set according to
capabilities of people. For women, there is high caring requires that assist to arrange meetings.
Formal meeting 2
According to scenario manager of the Marino enterprise has to conduct a meeting to
solve the issue of cleaning contractor.
Meeting agenda template
Purpose: Issue of cleaning contractor
Date: 19/07/17
Time: 10:30:00
Venue: Board room of Marino enterprise
Chair: 4
Minute taker: 90 minutes
Attendees: 12
Agenda items
Welcome Insert duration
Good Morning! I welcome to all of you in meeting regarding requirement of cleaning
contractor in the organisation. I getting emails from many of you guys that there are
various issues company is facing regarding the need of cleaning contractor. .
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8 Minutes
Topic Insert duration
To which contractor cleaning contract should be given 10 minutes
Meeting close
I am giving you option of cleaning contractor which are 5 Minutes
The green team
Aus blue
AWE cleaning
Meeting minute template
Date and time: 19/07/17
Venue: At board room of Marino Enterprise
Chair: 10
Attendees: 10
Apologies: 5
Purpose: To select the best team for giving cleaning contract
Agenda items and discussions Action items
Welcome I welcome to all of you guys to take proper of all
equipments. I would like to mention that cleaning
contractor is must for the company and I want
suggestion from you guys to which firm contract
should be given.
The green team
It uses environment friendly products and
safe products. It also conduct monthly
inspections. It has well trained staff but is
has 12 moth of contract period without any
We can give contract of cleaning to this team but it
provides cleaning of windows and carpet only. We
can talk to the team for giving bathroom cleaning
and kitchen cleaning facility too.
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Agenda items and discussions Action items
review which is the big issue.
The AUS blue team
It has good customer service and provides
regular evaluations. It also has expert
cleaners and uses product for cleaning
which is environment friendly. It gives 18
month contract with no payment review.
We can give contract to this team as it provides
expert office cleaner which is the major requirement
of our office. It also provide maintenance of property
by adding extra charges.
The AWC Cleaning
This team uses non toxic and safe cleaning
products and requires payment only for
what they are cleaning. It provides
flexibility in cleaning.
In my opinion this team would be the best option for
us as it provides quarterly payment review.
Meeting Close: From the above discussion, all of you can give me suggestion on giving
contract to AWC team. I would like to use your suggestion in choosing the best
team for giving contract
REFLECTION
As CEO of the organisation, contract of services need to be set as commercial cleaner
which assists to make responsible in cleaning department. Administration manager need to know
about cleaning contractor that is required to make results for Green team that use
environmentally products, Aus clue which provide good customer services and AWC cleaning
for tailored services
TASK 2
MEETING AGENDA TEMPLATE
Purpose: Arranging weekly fun activity
Date: 17th August 2017.
Time: 2 PM
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Venue: Brew bird Cafe
Chair: 12
Minute taker: Team leader (10 minutes)
Attendees: 10 team members
Agenda items
Welcome Insert duration
This is reflected to be foremost agenda of the informal meeting where the invited attendees
will be greeted by the team lead and will be informed about the main agenda behind this
meeting. Herein, the team leader is required to be informed about all those who have attended
the meeting by together being aware of the absentees and co-ordinate with them via a
conference calling via phone.
The total duration of time taken up for this will be maximum 2 minutes.
Topic- Improvement of Employee Morale. Insert duration
A foremost topic that will be discussed over here will be focussed upon the “improvement of
employee morale”. Into which, the team members will be given a chance to occupy
themselves in generating creative ideas for building their morale in the most effective way.
Also, the awareness level of the team individuals will be checked over here in terms of
ascertaining their knowledge towards the terms “employee morale” and why it is needed to be
improved.
For this purpose, the team members will be allotted a maximum of 2 minutes.
Topic- Importance of employee morale and its
improvement. Insert duration
It is in context to the above scrutinised cognition of the employees in terms of defining the
term employee morale and its importance at the workplace. The team mates will be
encouraged to think upon its requirement and the ways in which it can be done. Herein, they
will be given a hint to focus more upon the generation of such creative ideas that can be used
to arrange a weekly fun activity for them. Also, they will be given a chance to specify their
own contribution in the work with an increased level of morale.
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For this purpose, 1.5 minutes of time will be allotted to the team individuals.
Topic- Contribution of employees in work with an
enhanced morale. Insert duration
It is subsequently after the former agenda of discoursing upon the need base importance of an
improved employee morale and its contribution in work, the team mates will be hereby given
a chance to give suggestions for boosting the morale of employees at work. For this purpose,
a very profound technique of brainstorming will be used by the team lead to encourage all the
team members to equally contribute in the generation of certain effective ideas that can in
turn lead to an effective arrangement of a fun activity. Here, the team mates will be also
allowed to present conflicted ideas where it will be later discussed openly.
For the purpose of brainstorming ideas in the meeting, the members will be allotted a
maximum time period of 1 minute.
Topic- Ways of improving the morale. Insert duration
At this stage, the team members will be allowed to debate upon their own set of ideas after
presenting them openly in front of all. They will be allowed to present any casual idea that
will not be judged by the team lead and the group mates will be themselves permitted to
argue upon it. However, it will be a principal responsibility of the team lead to keep a strict
supervision on arguments of the members to judge their individual perception and how it is
conflicting with one other. It is interestingly required because at the end, the leader will be
required to choose from the presented ideas of the group members and select at least 3 best
suitable ideas out of them. It must be done with an assurance of avoiding any disputed
situation at the end where each of the members should be comfortable in participating in the
decided activities to make it more amusive and enthusiastic. This way the fun activity will not
only lead to strengthen the morale of the employees but will also help in building a strong
bond among the teammates.
For this purpose, the group members will be allotted a time period of total 1.5 minutes.
Topic- Discussion on the activities proposed by the team
members. Insert duration
This represented the terminal part of the meeting where the proposed ideas by each of the
members were openly discoursed by the team lead itself. This is required to be followed by
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the debate among the group mates while presenting their own set of ideas and later remarked
by the team lead to reach to the most coherent ideas appropriate for the arrangement of a fun
activity that will be arranged at 2 PM, on every Friday in a nearby cafe.
For this purpose, a maximum time period of 1.5 minutes will be taken up.
Meeting close
Lastly, the meeting will be closed by disclosing the venue that was previously decided by the
team lead to conduct the weekly activity by together revealing the best possible ideas chosen
to arrange at least 3 activities by the leader based upon the presented ideas of the teammates.
Also, all the group members will be invited to mandatorily attend the activity .
For this, a maximum time period of 0.5 minutes will be taken up.
A ) Preparing for the meeting
Email to attendees
To: [e-mail]
Departmental heads
Date: 23 July 2017
Subject : Regarding Social Calendar
Dear employees,
I the manager of Marino Enterprises accounting department want to conduct a meeting on
making social calendar. I am conducting this meeting to ensure that all the employees working
in our organisation are happily working in the team. In this meeting all the employees would be
given a chance to give their suggestion regarding the social calendar I want to make. Staff
members will be asked to put their issue and I will try to solve these issues in best possible
manner. All the team members will be given a chance to occupy themselves in generating
inventive ideas for building their morale in the most effective way. I will give a chance to each
employee to give suggestion and improvement they want in our working style. In the social
calendar we will be conducting fun activity on each Friday so that it will support in building tea
morale. Awareness level of the employees will be checked in the meeting. Individual will be
judged on the basis of their innovative ideas in making fun activity successful. Team members
will be given a topic on one social activity on which they have to give ideas and suggestions.
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Employees will also be given a chance to specify their own endeavour in the activity conducted
in the company. All the innovative ideas will be collected and used in making fun activity at
each Friday of our social calendar.
Team workers in this meeting will be given an opportunity to give their suggestion for
brainstorming of employees. Unique techniques would be used for boosting the morale of
employees. All the team members are required to equally contribute in the generation of certain
effective ideas that can in turn lead to an effective arrangement of a fun activity. Team member
will be asked to discuss upon their ideas and suggestions openly. The idea will not be judged by
any one and everybody will get chance to give his/ her ideas. In the fun activity members have
to expense $ 30 and not more than this amount for successful conduction of this activity. For
coordinating all these thing I want you to meet all of you today at local café. All of you should
be there at the place by 2 PM. It is required that you should be punctual for attending the
meeting on due time.
Thanks and regards,
Manager
Marino Enterprises
C) Notify attendees of the outcome
To,
The Assessor
Date: 23 Aug 2017
Subject: Regarding outcome of meeting
Hello Sir/ Mam,
I the manager of Marino Enterprises accounting department want to covey the outcomes of the
meting I have conducted for arranging fun activities for the employees to over come the stress
generated by work. I would like to mention that I have asked suggestion form employees
regarding conduction of dun activity on each Friday. Many of the team members have given
innovative ideas for conducting fun activity. I have given them topic on which each individual
have to debate. Some of the people have discussed properly while some of them were hesitating
in giving their suggestions for fun activity. Some employee has given very innovative ideas
which can be used to conducting fun activity. Discussion was made on the activities that are pro
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posed by team members. In this team leads has discussed upon the proposed ideas given by
each team member. It was followed by debate in which all the group mate presented their own
set of ideas. It was interestingly needed because at the end, the leader will be required to
choose from the presented ideas of the group members and select at least 3 best suitable ideas
out of them. Team lead has decided the best ideas among all the ideas that were give by the staff
members. I asked the team lead to mark the ideas which were innovative and unique. I have
ensured that no disputes can be arise during the time of discussion. I also made ensure that
every team member feels comfortable in putting his/ her ideas. Employees were also asked to
give suggestion on boosting morale of them. I asked them that the fun activity members have
to expense $ 30 and not more than this amount for successful conduction of this activity. For
coordinating all these thing I met all of them at local café. All of the team members were there
at the place at 2 PM. Lastly, the meeting was closed by disclosing the venue that was
previously decided by the team lead to conduct the weekly activity by together revealing the
best possible ideas chosen to arrange at least 3 activities by the leader based upon the presented
ideas of the team-mates.
B) Run the meeting
From: Manager
To:
Subject: Fun activity.
While working as a manager in Marino Enterprise at accounting manager, I have organized an
informal meeting. This was arranged in order to provide happy and healthy environment to my
employees and improve their moral so that they can face new challenges. All the employees are
informed through e-mails and messages. To make this activity more effective, I have provided a
social calendar to my workers. With the help of that, they can do some research and findings.
During this activity one major find can be considered as needs of string moral in the
organization. It is considered essential for the organization. With the help of this workers are
able to take risks and explore new areas. These fun activities will help them in order to create
and innovate new things. If employee are working with strong moral, they can make effective
changes and provide excellent results. Through this way they can contribute in the growth of
company.
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