Manage Meetings

This document provides guidance on how to effectively manage meetings. It includes information on producing meeting agendas, identifying leadership topics, conducting meetings, and preparing meeting minutes. The document also discusses the importance of email communication and provides a sample email invitation for a leadership conference. The content is relevant for individuals looking to improve their meeting management skills.

MANAGE
MEETINGS

Table of Contents
ASSESSMENT 2 ............................................................................................................................1
Q1...........................................................................................................................................1
Q2 .......................................................................................................................................1
Q3...........................................................................................................................................3
Q4...........................................................................................................................................3
Q5...........................................................................................................................................4
Q6...........................................................................................................................................5
REFERENCES................................................................................................................................7

ASSESSMENT 2
Q1
Produce a Meeting Agenda
A meeting agenda is refer to those list of activities in which participants or associated
member hope to accomplish the goal at a meeting. Along with this, the core intent behind
preparing agenda for a particular meeting is that it motive each manpower to get prepare for the
topic which is going to be discuss in advance and assist them to enhance their knowledge or
information about particular topic in an improved manner (Nelson, Kitada and Wong, 2018). In
relation to Grow Management Consultant, who decided to organise a conference on leadership
development for which they require a proper meeting agenda in order to avoid the occurrence of
confusions or misconception among team members. However, in order to enrich employees ideas
and contribution, company make an effort to create a meeting agenda which are shown below:
CONFERNCE AGENDA
Date: 21. December. 2018
Time: 9:00 am to 9:30 am
Location: Grow Management Consultant
Members:
All staff members of Grow Management Consultant are requested to attend the meeting, so that
each manpower can be aware about their roles which they have to perform during Leadership
Conference. Name of the staff members are CEO ( Paul Burns), Senior Management
Consultant( Bob Downs), Marketing Manager ( Jack Steel), Administration/ Project
Officer( Sally Smith).
Responsibilities
As per each individuals potentiality and skill Grow Management Consultant's Operation
Manager assign roles and responsibilities i.e. each member will be appointed with their own
team members of 5 students. Moreover, in which two or three will be responsible to collect
main points and convey the same to other members.
Q2
Identify Leadership Topic
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As per the case study, Grow Management consultancy analyzed the current marketplace
trend and identified that in order to gain competitive advantage, an organization must have
effective and flexible leadership (McFarlin and et. al., 2017). This is because, an individual who
is capable of adopt any sort of changes or modification into business function that empower
establishments to implement best strategic decision and also lead them to attain sustainable
growth or development. Therefore, it has been suggested that Grow Management Consultant
should make an initiative to share the ideas on the topic related to Leadership for the 21st
century and Accessing Talents. However, discussion about these concepts help both
organization and its personnel in regard of adopting innovative technologies for enriching the
working procedure of company. Moreover, they can also acquire the idea regarding the talents or
skills which company requires in order to achieve novel ideas or opinions for the betterment of
firm's overall profitability.
Leadership for the 21st century
In this current era of industry, the term leadership is refer to an individual who is capable
to change the world for the better by inspiring, motivating and encouraging. This is because,
today's industry is full of complexities, accelerating changes, unforeseen events and many more.
Henceforth, a productive and effective leadership plays a vital role within the establishment as
it drive them to take corrective course of action for acquiring aggressive or competitor position.
Hence, by organizing conference on the topic of leadership of 21st century enable Grow
Management Consultant to understand the importance and significance of innovative leader.
Additionally, such kind of knowledge assist company's leaders to respond to the unique
challenges and opportunities in an amended mode without any resistance (Kello, 2015).
Accessing Talents
The another topic which Grow Management Consultant can involves during their
leadership conference is that ways and importance of accessing the highly skilled talents.
However, information about this title aid company to explore its employees ideas towards
placing the vacant job position with talented and creative personnel. With the help of this,
establishment can enhance its market division as well as can improve the brand reputation among
rivalries in an trenchant manner.
Q3
E-mail
2

This technology is regarded as a great tool for communication as it minimize the time,
cost and energy. However, in relation to Grow Management Consultant, they can make use of
this tool to provide the information to its manpower regarding Leadership Conference
(Heiferman and et. al., 2016).
To
CC
Bcc
Subject Leadership Conference
Respected Sir/Ma'am,
It is our privilege to invite you for the Leadership Conference which is going to held on
21. December. 2018 at Grow Management Consultant Company which begins from morning
10:00 am to 1: 00 pm. The team leaders are requested to make a 15-20 minutes presentation
which covers the topic of Leadership of 21st century and Accessing Talents.
We look forward to meeting with you. Again thank you for your support.
Sincerely
Grow Management Consultancy
Operation Manager
Enclosure
Q4
Conduct the meeting
This kind of activity is link those procedure in which two or more people come together
and discuss over multiple topics often in a formal or business setting. In context of Grow
Management Consultancy's chairperson, they make an attempt to render some basic information
regarding Leadership Conference (Geimer, and et. al., 2015).
3

Prior to meeting
Grow Management Consultancy take an initiative to organize a inspection from the WHS
boards members with an aim of removing the hazardous factors in terms of health and safety.
Hence, it has been identified that there were no proper ventilation facility in conference room
which may create huge suffocation or congestion to people who are going to attend (Carson and
et. al., 2016). Therefore, company fixed exhaust and cooling fan within the conference hall
which help them to maintain proper ventilation.
At the outset of the meeting
We Grown Management Consultancy cordially invite you for one day conference on
Leadership. The core purpose behind conducting such program is to explore and create
awareness about current marketplace competition and also a requirement of leadership skill in
order to make best strategic decision. As per the company's code of conduct, they are fully strict
and disciplined towards punctuality so that all team members are encouraged to attend the event
and make it successful with your valuable presence.
Chairing the meeting including
For making this program more effective, each and every personnel effort is highly
important because it help organization to accomplish its goal in an efficient manner. Moreover,
every manpower are requested to behave ethically and in a moral manner so that all participants
can acquire increased level of satisfaction in a better mode (Courtney and et. al., 2018).
Leading the meeting according to agenda
This year conference will be on Leadership of 21st century and accessing the talents as it
is viewed as one of the most important component for the enlargement of company's proficiency
ratio among competitors. The conference will be on 21st Dec 2018 and also there will be facility
of lunch and breakfast. Moreover, by taking part in such conference help every personnel to take
best decision for obtaining profit maximization among intense level of rivalries. Furthermore, all
information will be reliable or accurate so that there will be less chance of arising any kind of
confusion and ambiguity among participants (Cahill and et. al., 2017).
Q5
Prepare Meeting minutes
Grow Management Consultancy
4

Meeting Minutes
18.Dec.2018
Opening
The regular meeting of Grow Management Consultancy was called to order at 6:00 pm on April
18, 2018 in the conference room of company.
Present
CEO ( Paul Burns), Marketing Manager ( Jack Steel), Administration/ Project Officer( Sally
Smith)
Absent
Senior Management Consultant( Bob Downs)
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
The minute of previous meeting was approved
Business from the Previous Meeting
The budget for the year 2019 has been finalised which was distributed by Operational Manager
who led the entire meeting activities in very organised way. The more expense which has been
occurred in marketing process of this meeting.
Adjournment
Meeting was adjourned at 8:30pm by Grow Management Consultancy.
Minutes submitted by : Operation Manager
Approved by: Board Members.
Q6
Conference program
Grow Management Consultancy organize a conference on Leadership in which main
highlights will be on Leadership of 21st century and Assessing the talents. For this conference,
each and every activities are equally delegated among different manpower as per their skill or
5

ability. Due to such arrangements, it help firm to acquire positive outcome from the participants
(Armstrong, 2016).
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REFERENCES
Books and Journals
Armstrong, M., 2016. How to manage people. Kogan Page Publishers.
Cahill, P. J. and et. al., 2017. What is the evidence for conducting palliative care family
meetings? A systematic review. Palliative Medicine. 31(3). pp.197-211.
Carson, S. S. and et. al., 2016. Effect of palliative care–led meetings for families of patients with
chronic critical illness: a randomized clinical trial. Jama. 316(1). pp.51-62.
Courtney, P., Parnell, L., Hayden, M., Johnson, C. and Phillips, T., 2018. Electronic staff unit
meetings: a new model. JONA: The Journal of Nursing Administration. 48(3). pp.119-
122.
Geimer, J. L. and et. al., 2015. Meetings at work: Perceived effectiveness and recommended
improvements. Journal of Business Research. 68(9).
Heiferman, S. and et. al., 2016. System and method for confirming attendance for in-person
meetings or events. U.S. Patent 9,264,462.
Kello, J. E., 2015. The science and practice of workplace meetings.
McFarlin, J. and et. al., 2017. A talking Map for family meetings in the intensive care
Unit. JCOM. 24.
Nelson, S. A., Kitada, H. and Wong, L., Ricoh Co Ltd, 2018. Managing Electronic Meetings
Using Artificial Intelligence and Meeting Rules Templates. U.S. Patent Application
15/290,855.
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