SITXFIN005 Manage Physical Assets - Asset Acquisition and Management Strategy

This study focuses on the asset acquisition and management strategy for a small café proposed to be established in Sydney. The different components covered are asset-purchasing strategy, registration of assets, asset disposal details and other related disclosures. The physical assets required for the business are also discussed along with their details and condition. The study also evaluates the effectiveness of the asset management strategy.

Running head: SITXFIN005 MANAGE PHYSICAL ASSETS
SITXFIN005 Manage Physical Assets
Name of the Student:
Name of the University:
Author Note

1SITXFIN005 MANAGE PHYSICAL ASSETS
Table of Contents
Assessment 1...................................................................................................................................2
Introduction..................................................................................................................................2
Café Summary.............................................................................................................................2
Start-up assets budget..................................................................................................................3
Start-up equipment budget...........................................................................................................3
Physical Asset..............................................................................................................................4
Assessment 2...................................................................................................................................6
Details of the assets that have been purchased for business........................................................6
Security installations..................................................................................................................14
Assessment 3.................................................................................................................................15
Effectiveness of the asset management strategy........................................................................15
Conclusion.....................................................................................................................................20
References and Bibliography.........................................................................................................22

2SITXFIN005 MANAGE PHYSICAL ASSETS
Assessment 1
Introduction
The asset acquisition and management strategy refers to the strategy that is adopted by an
executive, for the purpose of controlling and guiding the overall asset management activities in
an organization. The strategy in general that is adopted for the acquisition and the management
of the assets aim to explore the long-term issues that may hinder the very process of acquisition
and management of the assets of the business (Balachandran 2015).
In order to understand the concept of the asset management strategy, the issue that has
been presented in the question is that a small café has been proposed to be established. This
particular study aims to establish a strategic management plan for the newly acquired assets for
the purpose of utilization in the business. The different components that have been covered by
this particular study are asset-purchasing strategy, registration of assets, asset disposal details and
other related disclosures (Goodfriend 2014).
Café Summary
Café’s Coffee, a small café is proposed to have been located in Sydney. The small café
aims to do sincere business and provide service to its customers by in the form of coffee, other
beverages and snacks in its 2,100 square feet premium coffee bar (Mele and Sangiorgi 2015).
The start-up expenses that have been planned to incur are as follows:
 Legal expenses that will have to be incurred for obtaining licenses and permits are
estimated to be in the range of $1,000
 The marketing and promotion expenses have been estimated as $3,000

3SITXFIN005 MANAGE PHYSICAL ASSETS
 Rent expenses for the proposed coffee bar is $1.50 per square feet which amounts
to $3,150
 Other start-up expenses have been estimated at an amount of $2500 for business
utilities in the daily course of business like stationer and other related items
Start-up assets budget
Operating Capital (salaries, cash reserves and other
operations)
$65,000
Start-up Inventory $13,400
Coffee beans (10 regular brands) $4,000
Coffee filters, snacks, tea, beverages, salads,
sandwiches
$7,000
Supplies that have been retail in nature $1,400
Office supplies $1,000
Start-up equipment budget
 An espresso machine is majorly required for the successful execution of business. The
espresso machine that has been budgeted to have been bought provides a wide variety of
facilities. The machine not only grinds and produces good coffee but also facilitates
effective ice making and freezing technologies. Thus, the particular machine will not only
produce coffee but also facilitate the preparation of cold coffee, cold coffee with ice
cream and other delicacies. This particular equipment has been proposed to be rented or
leased for a trial period of six months. The cost of leasing the particular espresso machine
has been estimated to be $11,000 for a time of six months (Halim, Riyanto and Roy
2017).

4SITXFIN005 MANAGE PHYSICAL ASSETS
 The next category of assets that are listed down for the successful establishment of the
café are the fixtures or fittings. The particular budget that has been estimated for the
purpose of fixtures and fittings is $37,700
Coffee grinder $200
Food service equipment (toasters,
microwave, refrigerator, dishwasher)
$15,000
Storage fixtures and fittings (shelves, food
case, bins and other related items)
$2,000
Counter area equipment (counter top, sink
and other related items)
$6,000
Store equipment (ventilation, security and
cash register)
$11,000
Office equipment (file cabinets, furniture,
phone and other related items)
$3,000
Other miscellaneous expenses $500
Physical Asset
The physical asset that is required by business for the purpose of serving the customers
that place order for destination delivery of food is a pair of motorcycles. The number of
motorcycles has been budgeted to be two. However, with the potential expansion of business the
number of this particular fixed asset has been planned to increase. It has also been proposed that
the budget for financing the motorcycles have been planned to be arranged from a regional

5SITXFIN005 MANAGE PHYSICAL ASSETS
lending institute (Lee and Tso 2016). The budget that have been estimated for the motorcycles,
is $30,000 each, totaling to an amount of $60,000.
Assets Authoriz
ation
Price
Comparis
on
Enviro
nment
al
Impact
Longe
vity
Serial
Numb
er
ID
Num
ber
Purchase
Date
(estimate
d)
Cost Fund
Source
Start-up
Inventory
Coffee
beans Authoriz
ed by
the
asset
manage
ment
team
Obtained
from the
local
market
as the
price
seems
cheaper
No
such
impact
Estim
ated
to be
over
by a
week'
s time
Not
applic
able
XBR2
1 6/1/2018 $4,0
00
Operati
ng
Capital
Coffee
filters,
snacks, tea,
beverages,
salads,
sandwiches
Authoriz
ed by
the
asset
manage
ment
team
Obtained
from the
local
market
as the
price
seems
cheaper
No
such
impact
Estim
ated
to be
over
by a
mont
h's
time
Not
applic
able
XBR2
2 6/1/2018 $7,0
00
Operati
ng
Capital
Supplies
that have
been retail
in nature
Authoriz
ed by
the
asset
manage
ment
team
Obtained
from the
local
market
as the
price
seems
cheaper
No
such
impact
Estim
ated
to be
over
by a
mont
h's
time
Not
applic
able
XBR2
3 6/1/2018 $1,4
00
Operati
ng
Capital
Office
supplies Authoriz
ed by
the
asset
manage
ment
team
Obtained
from the
local
market
as the
price
seems
cheaper
No
such
impact
Estim
ated
to be
over
by a
mont
h's
time
Not
applic
able
XBR2
4 6/1/2018 $1,0
00
Operati
ng
Capital
Espresso
machine
Authoriz
ed by
the
asset
manage
Obtained
from a
trusted
supplier
on
The
periodi
c
cleanin
g of
Estim
ated
to run
for a
time
STE67
8
XBR2
5 6/1/2018 $11,
000
To be
leased

6SITXFIN005 MANAGE PHYSICAL ASSETS
ment
team
leasing
terms for
six
months
the
equip
ment
should
be
done in
a
contain
ed
enviro
nment
perio
d of
Three
years
Fixtures
and
Fittings
Authoriz
ed by
the
asset
manage
ment
team
Obtained
from the
local
market
as the
price
seems
cheaper
No
such
impact
Estim
ated
to run
for a
time
perio
d of
Three
years
Not
applic
able
XBR2
6 6/1/2018 $37,
700
Operati
ng
Capital
Fixed
Assets
(Motorcycl
es)
Authoriz
ed by
the
asset
manage
ment
team
Obtained
by
finance
from a
regional
lending
institute
The
vehicle
s must
be
tested
as to
wheth
er they
adhere
to the
enviro
nment
al
norms.
Estim
ated
to run
for a
time
perio
d of
Three
years
STU45
1
XBR2
7 6/1/2018 $60,
000
To be
financed
with the
help of a
lending
institute
The payment for the subsequent assets that have been purchased, have been done so on
cash basis. The corresponding purchases that of the assets have been recorded in the asset
maintenance register and the asset management team has been delegated the responsibility to
update such a register at regular intervals. The stock sheets are also updated at periodic intervals

7SITXFIN005 MANAGE PHYSICAL ASSETS
in order to properly manage the inventory of the business (Newmeyer, Swaminathan and Hulland
2016).
Assessment 2
Details of the assets that have been purchased for business
The assets that have been purchased for business should be segregated in terms of the
details for facilitating the creation of a proper asset management strategy. The list of the assets
that had been purchased has been listed down as follows:
 Coffee grinder
 Food service equipment
 Storage fixtures and fittings
 Counter area equipment
 Store equipment
 Office equipment
 Start up inventory
 Espresso machine
 Fixtures and Fittings
 Fixed Assets (Motorcycle)
The particular assets that might be in need of repair or replacement have been identified
as the food service equipment. The food service equipment in regards to the toasters, microwave,
refrigerator, dishwasher has been of prime quality. However, the four microwaves that have been
purchased for business needs repair as the hot plates for all of them have been delivered broken.

8SITXFIN005 MANAGE PHYSICAL ASSETS
The particular suppliers from whom the microwaves have been purchased have been contacted
and an agreement of the free replacement of the hot placements of the microwaves has been
arrived at.
The espresso machine also needs to be cleaned at a regular interval of two months in
order to prevent malfunctioning of the machine. The machine might have to be handled
delicately and the staff in regards to the machine has to be properly trained in order to maintain
and longer the life of the asset.
The store equipment that includes the ventilation equipments have to be maintained
properly. A proper ventilation equipment like the motorized damper would have to be
maintained and properly serviced every month or two in order to retain its quality service. The
required details and their corresponding treatment has better reflected in the following table:
Assets Description Serial
Number
Condition Operational
efficiency
Service
quality
Replacement
requirements
Coffee
grinder
The coffee
grinder has
been
purchased
with a price
of $200. The
coffee
grinder
machine has
been of
Not
applicable
The coffee
grinder
machine is
of prime
quality.
Training in
the operation
of the coffee
grinder is
required.
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required

9SITXFIN005 MANAGE PHYSICAL ASSETS
optimum
quality and is
estimated to
go on for a
period more
than a year.
A total of
two coffee
grinders have
been
purchased.
Food service
equipment
The food
service
equipments
like the
microwaves
have been
sent for
replacement.
The other
equipments
have been of
optimum
quality.
Not
applicable
The food
service
equipment
that has been
bought has
been
reported to
be not of the
standard
quality.
Hence,
replacement
has been
demanded
from the
No training
required.
However,
the items
have to be
handled with
proper
efficiency.
Optimum
service
quality has
been
guaranteed
by the
supplier
Replacement
required

10SITXFIN005 MANAGE PHYSICAL ASSETS
supplier.
Storage
fixture and
fittings
The storage
fixture and
the fittings
like shelves,
food case
bins and
other related
items have
been
purchased
from a new
supplier on a
trial basis.
Not
applicable
The storage
fixtures and
fittings have
been
purchased of
such quality,
so that it
becomes an
one time
purchase for
the business
No training
required.
However,
the items
have to be
handled with
proper
efficiency.
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required

11SITXFIN005 MANAGE PHYSICAL ASSETS
Counter area
equipment
The counter
area
equipment
has been
purchased
assuming that
the purchased
equipments
will have an
estimated life
time of three
years.
Not
applicable
The counter
area
equipments
that have
been
purchased is
assumed to
have a life
of three
years and is
of optimum
quality
No training
required.
However,
the items
have to be
handled with
proper
efficiency.
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required
Store
equipment
The store
equipment
that includes
ventilation,
security and
cash register
have been
assumed to
be an one
time
purchase for
business. The
ventilation
equipment
Not
applicable
The store
equipments
have been
purchased of
such quality,
so that it
becomes an
one time
purchase for
the business
Training in
the operation
of the coffee
grinder is
required
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required

12SITXFIN005 MANAGE PHYSICAL ASSETS
effectively
includes the
motorized
damper that
has been
incurred at a
price of $800
dollars. The
equipment
comes with
an warranty
of one year
from the part
of the
supplier.
Office
equipment
The office
equipments
also has been
assumed to
be an one
time
purchase for
business and
the quality of
the purchased
unit has been
Not
applicable
The office
equipments
have been
purchased of
such quality,
so that it
becomes an
one time
purchase for
the business
No training
required.
However,
the items
have to be
handled with
proper
efficiency.
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required

13SITXFIN005 MANAGE PHYSICAL ASSETS
of optimal
quality
Start up
inventory
The startup
inventory
that
effectively
includes the
raw materials
that are
required by
business and
has to be
refilled at a
regular
interval
Not
applicable
The quality
of the
startup
inventory
depends on
the quality
of the raw
materials
that have
been
purchased
from the
market.
No training
required.
However,
the items
have to be
handled with
proper
efficiency.
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required
Espresso
machine
The espresso
machine that
has been
purchased is
of premium
quality and
has been
leased for six
months.
STE678 The periodic
cleaning of
the
equipment
should be
done in a
contained
environment
and has been
leased for a
period of six
Training in
the operation
of the coffee
grinder is
required
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required

14SITXFIN005 MANAGE PHYSICAL ASSETS
months
Fixed Assets
(Motor
cycle)
Two motor
cycles have
been
purchased on
credit. These
motor cycles
are of
premium
quality and
has a
capacity to
run for at
least a period
of five
without
major
breakdown
STU451 The two
motor cycles
that have
been
purchased
has been of
prime
quality and
no
complaint
has been
registered in
terms of
breakdown
or other
issues
related to the
fixed assets
Training in
the operation
of the coffee
grinder is
required
Optimum
service
quality has
been
guaranteed
by the
supplier
No
replacement
required
Security installations
Security installations refer to the installation that are implanted in business for maintain
physical safety against any kind of hazard. The fire extinguisher that forms a part of the store
equipment should be placed safely and the staff should be properly trained in the use of the
equipment, annually. The other security installations include the fire sprinklers and automatic
fire detection systems. Such equipments generally have a long lifeline provided that proper

15SITXFIN005 MANAGE PHYSICAL ASSETS
maintenance norms and standards are maintained. The standard procedure that has t be followed
in the maintenance of the security installation in the cafeteria is that periodic fire drills should be
conducted among the employees (Robb and SCHOOLEY III, Rob 2014). Well-performed fire
drills will also help determine the problems and the in regards to the equipments, its failures and
other related issues. Moreover, the particular safety requirements inside the kitchen include
automatic cut out switches that is to be connected with the espresso machine in case of a
fluctuation in power. Even the electrical installations require regular maintenance. Switchboards
wear and need replacement as time progresses and demands on the installation change. Even the
cafeteria has been considering the installation of CCTV for effective surveillance. Intruder
alarms have also been installed inside the cafeteria for maintaining the safety of the valuable
items and cash stored in a safe.
Assessment 3
Effectiveness of the asset management strategy
In this particular, portion of the project the assets that have been analyzed and reported
for the purpose of examining whether the asset management strategy of the organization has met
the quality standards and have been useful for setting up the café, are as follows:
 Coffee grinder
 Start-up Inventory
 Espresso machine
 Fixed Assets
 Security installations

16SITXFIN005 MANAGE PHYSICAL ASSETS
ASSET
REQUIREME
NT
Coffee
grinder
Start-up
Inventory
Espresso
machine Fixed
Assets
Security
installations

17SITXFIN005 MANAGE PHYSICAL ASSETS
Quality (new/
used)
New New Used New New
Application
(use/purpose
)
the coffee
grinder
machine
has been
purchased
for the
purpose of
grinding
coffee as
coffee is the
major
product
that is sold
by the cafe
the start-up
inventory refers to
the inventory
items that are
required to
purchase for
starting the
business.
the espresso
machine has been
used for the
purpose of
preparing coffee
and has been
leased
the
motorcycles
that have
been
purchased
are required
to deliver
the online
orders that
are placed
by the
customers
Security
installations
like the fire
extinguisher
s and the
CCTV
cameras
and
Automatic
fire
detecting
machines
and fire
sprinklers
prevent the
café from
unforeseen
events.
Appropriaten
ess to
business
Appropriate
for business
Appropriate for
business
Appropriate for
business
Appropriate
for business
Appropriate
for business
Price point $175-$300 $13,000-$15,000 $11,000 $60,000-
$90,000
$7,000 -
$8,000
Safe/Unsafe Safe Safe Safe Safe Safe in
contained
conditions
Asset
maintenance
requirements
the coffee
grinder
machine
has to be
periodically
cleaned and
the motor
has to be
oiled in
accordance
to the
maitenance
specificatio
ns
mentioned
in the
manual
the start-up
inventory has to
replaced
periodically so
that the food
products are not
wasted. The
equipmments that
are purchased
should be handled
carefully in order
to longer the asset
life.
the espresso
machine requires
delicate handling.
This means that the
espresso machine
has to be cleaned
and washed at
regular intervals of
time.
the motor
cycles that
have been
purchased
requires
maintenanc
e and
servicing in
order to
keep the
motorcycles
in operating
conditions.
As the
motorcycles
travel long
distances
regularly.
Therefore
the security
installation
equipments
do not
require any
kind of
maintenanc
e.

18SITXFIN005 MANAGE PHYSICAL ASSETS
the vehicles
need
vigorous
servicing.
Environment
al standards
meets up to
the
required
environmen
tal
standards
meets up to the
required
environmental
standards
meets up to the
required
environmental
standards
meets up to
the
required
environmen
tal
standards
meets up to
the
required
environmen
tal
standards
Depreciation
method
Straight-line
depreciatio
n method
Not Applicable Straight-line
depreciation
method
Straight-line
depreciatio
n method
Straight-line
depreciatio
n method
Availability Available Available Available Available Available
Reputation of
the supplier
the supplier
from whom
the
equipment
has been
purchased
is from a
reputable
source.
the suppliers from
whom the
equipment has
been purchased
has been from
reputable source.
This means that
there is
sustainable
amount of
guarantee for all
the equipments
except the food
products.
the supplier of the
espresso machine
has leased the
particular machine.
Especially in case of
leasing the
espresso machine a
range of suppliers
had been selected.
Among whom, the
supplier with the
highest reputation
had been selected.
the fixed
assets had
been
purchased
from the
supplier of
reputed
brand.
the security
installation
equipments
had been
purchased
from the
supplier of
reputed
brand.

19SITXFIN005 MANAGE PHYSICAL ASSETS
Quotes the quotes
that had
been
received for
the coffee
grinder had
been $175
and $180.
Not Applicable the quotes that
had been received
for the espresso
machine is around
the range of $9,000
- $11,000. The
equipment had
been leased from
the supplier with
the highest lease
amount as because
the he facilitated
the longest time-
period of six
months
there had
been no
such quote
for the
motor
cycles as
the
purchase
had been
done from a
reputed
brand that
facilitated
the same
price across
all the
suppliers.
in case of
the security
installations
there had
been two
contract
suppliers
who
proposed to
supply the
products at
the quoted
prices of
$7,500 and
$8,000.
Comparison
of the quotes
the
difference
in the prices
had been
due to the
period of
warranty
provided by
the
suppliers.
the difference in
the prices had
been due to the
period of warranty
provided by the
suppliers.
the difference in
the terms of
leasing that had
been provided by
the suppliers.
the
difference
in the prices
had been
due to the
period of
warranty
provided by
the
suppliers.
the
difference
in the prices
had been
due to the
period of
warranty
provided by
the
suppliers.
FINANCING
METHODS
Finance
leasing
Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable
Operating
Leasing
Not
applicable
Not applicable Applicable Not
applicable
Not
applicable
Hire Purchase Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable

20SITXFIN005 MANAGE PHYSICAL ASSETS
Novated
lease
Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable
Equipment
Loan
Not
applicable
Not applicable Not applicable Applicable Not
applicable
Overdraft Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable
Rent Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable
Cash
purchase
Applicable Applicable Not applicable Not
applicable
Applicable
COST-
BENEFIT
ANALYSIS
Details of the
objectives
the coffee
grinder had
been
purchased
of the
optimum
quality in
order to
service the
customers
with the
best quality
of coffee
the start up
inventory is
purchased to
facilitate the
successful
implementation
and the
establishment of
the business in the
market
the espresso had
been bought in
order to provide
the customers with
the best quality of
coffee
the motor
cycles had
been
purchased
to facilitate
the delivery
of online
food.
the
securrity
installations
that had
been
implemente
d in the
organization
had been
carried out
in order to
ensure the
safety of
the
employees
and the
café.
identification
of the costs
cost of
purchase +
cost of
installation
+ cost of
maintenanc
e
cost of purchase +
cost of storage
cost of purchase +
cost of installation
+ cost of
maintenance
cost of
purchase +
cost of
maintenanc
e
cost of
purchase +
cost of
maintenanc
e
Identification
of the
benefits
the major
portion of
the cost of
the asset is
an onetime
cost
the major portion
of the cost of the
asset is an
onetime cost
the major portion
of the cost of the
asset is an onetime
cost
the major
portion of
the cost of
the asset is
an onetime
cost
the major
portion of
the cost of
the asset is
an onetime
cost

21SITXFIN005 MANAGE PHYSICAL ASSETS
Comparison
of the costs
and the
benefits
the asset
has been
apparently
a profitable
transaction
the asset has been
apparently a
profitable
transaction
the asset has been
apparently a
profitable
transaction
the asset
has been
apparently
a profitable
transaction
the asset
has been
apparently
a profitable
transaction
Assets
greater than
the benefits
or the costs
Not
applicable
Not applicable Not applicable Not
applicable
Not
applicable
The potential risk that can be associated with the assets is that the breakdown of the
motor vehicles or failure by the owner of the café to ensure the optimum utilization of the assets.
The impact that the risks that can bring about are that the business being a start-up may be
severely damaged. Therefore, in order to mitigate the risks, all the equipments and the assets
should be handled carefully. Moreover, the motor vehicles should be insured. The assets that
need servicing and maintenance should be periodically carried out in order to properly maintain
the assets therefore, minimize the risk impact (Rogers 2017).
Conclusion
Thus, it can be correctly concluded that the café business has collected the proper assets
effectively. The business has received the proper boost for its successful establishment. The asset
management team delegated with the responsibility of managing the asset acquisition process,
has carried out the task properly without any major error. The asset management strategy has
also identified the potential assets that requires replacement and the degree of operational

22SITXFIN005 MANAGE PHYSICAL ASSETS
efficiency required to handle them. The asset management strategy that has been utilized in the
café appears to be effective. Therefore, the financing methods that should be utilized by a start
up business should be a combination of short term debts, operating leases and cash purchase in
order to maintain a balanced working capital for the business.

23SITXFIN005 MANAGE PHYSICAL ASSETS
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