Manage Project Information and Communication

This document provides information on how to manage project information and communication. It includes details on project management communication methods, types of communication media, and the use of project management information systems.

Assessment Task
BSBPMG516
Manage project information and communication
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BSBPMG516 Manage project information and communication
Table of Contents
Table of Contents 2
Assessment Information 3
Assessment Instructions 5
Student Assessment Agreement 6
Assessment Task 1: Written Questions 7
Assessment Task 1 Instructions 9
Assessment Task 1 Checklist 10
Assessment Task 2: Project information and communication planning 11
Assessment Task 2 Instructions 12
Assessment Task 2 Checklist 16
Assessment Task 3: Project information and communication
management implementation 17
Assessment Task 3 Instructions 18
Assessment Task 3 Checklist 20
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BSBPMG516 Manage project information and communication
Assessment Information
The assessment tasks for BSBPMG516 Manage project information and communication are included in
this Student Assessment Tasks booklet and outlined in the assessment plan below.
To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily.
Assessment Plan
Assessment Task Overview
1. Written questions You must correctly answer all questions.
2. Project information and communication
planning
You are required to create a project communication
management plan to support the objectives of a project in
consultation with a team. You will also establish a project
management information system.
3. Project information and communication
implementation and evaluation
You are required to implement and then evaluate project
information and communication processes.
Assessment Preparation
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for
clarification if you have any questions at all.
When you have read and understood this unit’s assessment tasks, print out the Student Assessment
Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.
Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.
Assessment appeals
If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s
assessment appeals process.
Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt
with unfairly or have other appropriate grounds for an appeal.
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BSBPMG516 Manage project information and communication
Naming electronic documents
It is important that you name the documents that you create for this Assessment Task in a logical manner.
Each should include:
 Course identification code
 Assessment Task number
 Document title (if appropriate)
 Student name
 Date it was created
For example, FNSBKG404 AT3 Trial Balance Joan Smith 20/04/17
Additional Resources
You will be provided with the following resources you begin each Assessment Task.
Assessment Task 2
 Project Communication Management Plan Template
 Project Management Policy and Procedures
 Project Management Plan Excerpt
Assessment Task 3
 Project Management Policy and Procedures
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BSBPMG516 Manage project information and communication
Assessment Instructions
Each assessment task in this booklet consists of the following:
Assessment Task Cover Sheet
This must be filled out, signed and submitted together with your assessment responses.
If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission.
If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit
the file.
The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will
be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your
assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your
assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per
your RTO’s re-assessment policy.
Depending on the task, this may include
 resubmitting incorrect answers to questions (such as short answer questions and case studies)
 resubmitting part or all of a project, depending on how the error impacts on the total outcome of the
task
 redoing a role play after being provided with appropriate feedback about your performance
 being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily
completed the first time, after being provided with appropriate feedback.
Assessment Task Information
This gives you:
 a summary of the assessment task
 information on the resources to be used
 submission requirements
 re-submission opportunities if required
Assessment Task Instructions
These give questions to answer or tasks which are to be completed.
Your answers need to be typed up using software as indicated in the Assessment Task Instructions.
Copy and paste each task’s instructions into a new document and use this as the basis for your assessment
task submission. Include this document’s header and footer.
If you are submitting electronically, give the document a file name that includes the unit identification
number, the task number, your name and the date.
Checklist
This will be used by your assessor to mark your assessment. Read through this as part of your preparation
before beginning the assessment task. It will give you a good idea of what your assessor will be looking for
when marking your responses.
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BSBPMG516 Manage project information and communication
Student Assessment Agreement
Make sure you read through the assessments in this booklet before you fill out and sign the agreement
below.
If there is anything that you are unsure of, consult your assessor prior to signing this agreement.
Have you read the assessment requirements for this unit?  Yes  No
Do you understand the requirements of the assessments for this unit?  Yes  No
Do you agree to the way in which you are being assessed?  Yes  No
Do you have any specific needs that should be considered?  Yes  No
If so, explain these in the space below.
Do you understand your rights to re-assessment?  Yes  No
Do you understand your right to appeal the decisions made in an assessment?  Yes  No
Student name
Student number
Student signature
Date
Assessor name
Assessor signature
Date
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BSBPMG516 Manage project information and communication
Assessment Task 1: Written Questions
Task summary
This is an open book test, to be completed in the classroom.
A time limit of 1 hour to answer the questions is provided.
You need to answer all of the written questions correctly.
Your answers must be word processed and sent to the assessor as an email attachment.
Required
 Access to textbooks/other learning materials
 Computer and Microsoft Office
 Access to the internet
Timing
Your assessor will advise you of the due date of this assessment.
Submit
 Answers to all questions
Assessment criteria
All questions must be answered correctly in order for you to be assessed as having completed the task
satisfactorily.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly, or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.
Written answer question guidance
The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell
you how you should answer the question. Use the definitions below to assist you to provide the type of
response expected.
Note that the following guidance is the minimum level of response required.
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BSBPMG516 Manage project information and communication
Analyse – when a question asks you to analyse something, you should do so in in detail, and identify
important points and key features. Generally, you are expected to write a response one or two paragraphs
long.
Compare – when a question asks you to compare something, you will need to show how two or more things
are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected
to write a response one or two paragraphs long.
Contrast – when a question asks you to contrast something, you will need to show how two or more things
are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write
a response one or two paragraphs long.
Discuss – when a question asks you to discuss something, you are required to point out important issues or
features, and express some form of critical judgement. Generally, you are expected to write a response one
or two paragraphs long.
Describe – when a question asks you to describe something, you should state the most noticeable qualities
or features. Generally, you are expected to write a response two or three sentences long.
Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments
for and against something. Generally, you are expected to write a response one or two paragraphs long.
Examine – when a question asks you to examine something, this is similar to “analyse”, where you should
provide a detailed response with key points and features and provide critical analysis. Generally, you are
expected to write a response one or two paragraphs long.
Explain – when a question asks you to explain something, you should make clear how or why something
happened or the way it is. Generally, you are expected to write a response two or three sentences long.
Identify – when a question asks you to identify something, this means that you are asked to briefly describe
the required information. Generally, you are expected to write a response two or three sentences long.
List – when a question asks you to list something, this means that you are asked to briefly state information
in a list format.
Outline – when a question asks you to outline something, this means giving only the main points, Generally,
you are expected to write a response a few sentences long.
Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the
main points. Generally, you are expected to write a response a few sentences long.
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BSBPMG516 Manage project information and communication
Assessment Task 1 Instructions
Provide answers to all of the questions below:
1. Explain three project management communication methods. For each method explain how it
can be used within a project.
The project manager has the responsibility to proper channelize the communication process so that’s the
right person have receiving of the right information. There is e different type of communications method
used in the project management. they are such as the interactive, push and pull communication.
Interaction communications is effectives as it allows all the stakeholders to have love interactions with
the people related in the projects.
moving to next the push communication have the passing of information to the receipt and were the
feedbacks is not required as immediate basis. In this situation project manager is not very sure as
information is properly understood by receipt.
Pull communications is suitable for having the large-scale audience who usually like to access the
information as per convince.
2. Explain three types of project management communication media. For each media explain how
it can be used within a project.
video conferencing is verbal or nonverbal communisations where there is requirement for physical location
to interact. this is powerful communications allowing to have immediate feedback for the receivers to have
adjustment in delivering the message if necessary.
Two remote communication where it into necessary to have physical places but able to review the
immediate feedbacks from the receivers. This can be such as video conferencing, teleconferencing, cell
phone calls, SMS (i.e. texting) and walkie-talkie conversations.
written communications have involvement of both formal and informal communication.
. this is considered to be honest and ethics as it is document which can be said of agreed. this have the
inclusion of letter , emails , contrasts and reports .
3. Explain how a project management information system is used within a project.
This is tool and techniques used in the project management to have proper delivering of information’s. This
have been using to collects the information, combine and disturbed through electronic and manual means.
this is used to compare the baselines with actual accomplishments so that’s each activity, manage materials
by collecting the financial data. hence this can be concluded as their PMS is plans which are scheduled,
budget and execute the work accomplished in close one.
4. Explain three features of an effective project information management system.
The important feature of PMS is such as scheduling, collaborative work management tools and project
control. the first one is core components having all information’s need to communicate with stakeholders
and other form of baseline for project control in perfect manner. This is needed to be measure in the
continuous basis.
PMS is used to enhanced their internal communications through the technology such as the project chat
rooms, messaging apps. this will be allowing the project tam memes to record the information on immediate
basis.
This is also helpful in summarizing the project progress an ensure with conformation which is actually being
dominated two uber important factors that’s is scheduling and budget.
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BSBPMG516 Manage project information and communication
5. Identify two types of project information management systems that can be used in projects.
Explain why each system you have chosen is effective.
Pyramid diagram of the organizational levels. The information requirements have been identified as the
crucial aspects to understand the organization at different levels. This is style inclusions of operational
management performing the day to day business transaction. there is appointment of tactical management
of supervisors to oversee different activity in permanent manner. Strategic management assist seniors in
different level on organization following the unstructured decision.
Management information systems used to monitor the organization in current performance status. the
regular analysing of algorithm by comparing the summarization of results produced in report. the system
has been identified such as their sales management systems, budgeting systems and human resource
management system.
6. Explain how you would evaluate the effectiveness of a project’s information systems and
communication processes.
completeness- this is situation monitoring the information transfer by all level of management. This have
been allocated to transfer without loss of the relevance.
Timing monitors the information transfers as actually arrives within the assign period frame.
Accuracy helps in monitoring their transfer from to and from as the receiver are actually very clear, legible
understandable and precise.
volume help out in monitoring the all required information without transferring unnecessary and irrelevant
information that might clog the system is rejected.
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BSBPMG516 Manage project information and communication
Assessment Task 1 Checklist
Student’s name:
Did the student provide a sufficient and
clear answer that addresses the
suggested answer for the following?
Satisfactory
performance Comments
Yes No
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Task Outcome: Satisfactory  Not Satisfactory 
Assessor signature
Assessor name
Date
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BSBPMG516 Manage project information and communication
Assessment Task 2: Project information and communication
planning
Task summary
This assessment task requires you to create a project communication management plan to support the
objectives of a project in consultation with a team. You are also required to establish a project management
information system.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Computer with Microsoft Office and access to the Internet
 Project Communication Management Plan Template
 Project Management Policy and Procedures
 Project Management Plan Excerpt
 Place for a meeting
 Roleplay participants
Timing
The assessor will advise you of the due date of this assessment.
Submit
 Email to assessor with your draft Project Communication Management Plan attached.
 Email to assessor with your Revised Project Communication Management Plan attached.
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all
of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete
further assessment to demonstrate competence.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly, or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.
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BSBPMG516 Manage project information and communication
Assessment Task 2 Instructions
Complete the following activities
Carefully read the following:
Manager Networks is an organisation that provides networking events for business people across Australia.
The company runs regular networking events but has now decided to start an annual conference event
focussing on an area of business considered to be of key importance. It is hoped that the conference will
provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.
It should also promote Management Networks in order to extend its membership and to facilitate greater
participation in networking and professional development events ran by the organisation. The focus is also
to establish the organisation as a think tank for the sector.
As the Administration Manager for Manager Networks, you have been assigned the role of Project Manager
for the conference. You are responsible for the ongoing development of the conference in cooperation with
several other staff members, who will use their expertise in different areas to support your project
management as described below. A conference steering committee has also been established which
includes the CEO and two Board members. The role of the steering committee is to provide overall direction
to the project.
Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and
lining up the speakers.
Dan Streep, the Administration Assistant has had experience with the ground level work required for a
conference, and he will help to determine and prepare the venue.
Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.
The conference will be conducted 04 October 2018. It will be a one-day event, from 9 am to 4 pm.
The conference style will be formal, with a balance of conference elements to ensure that outcomes are
achieved.
Participant target group is managers in all industries. This group will be targeted by email using the Manager
Networks database and publicised through social media such as LinkedIn.
Conference facilities require a centrally located venue that has a conference room that can accommodate
up to 150 people. It is expected that this cost for the venue will be between $25,000 - $30,000.
Invited speakers will want to be accommodated near by, so there will need to be an appropriate hotel in the
vicinity.
The venue will also need to be able to provide on site catering for the meeting attendees.
Budget: projected attendee numbers is 150 people, and the suggested conference price for participants is
$500 plus GST to achieve the project budget. Speakers are to receive $400 each for their participation.
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BSBPMG516 Manage project information and communication
Complete the following activities:
1. Develop a draft Project Communication Management Plan
This assessment task requires you to develop a draft Project Communication Management Plan
that will support the achievement of project objectives.
The following will assist you to identify and analyse the information requirements of the project:
 Review the case study information
 Search the internet for ideas from Project Communication Management Plans
created for similar scenarios.
 Review the Project Management Policy and Procedures
 The Project Management Plan is still being finalised, but you have been sent the
section pertaining to project information and communication in the document Project
Management Plan Excerpt. Review this document also.
Use the Project Communication Management Plan Template to guide your work.
In your plan, under communication and information responsibilities, ensure that you include the
responsibilities for:
 The project steering committee
 The Project Manager
 The Project Team
Print off a copy to take to the Project team meeting for discussion.
Stakeholders Communication
method
Frequency Responsibility Notes
Key
stakeholders
Project kick off
meeting
Start of the
project
Program
management
office
Both team and clients
kick off meeting
recommendation
Extranet Ongoing Program
management
office
Including the propjet
schedules, key project
deliverables, meeting
minutes, hang request
log and issue log
Chief executive Executive
steering comities
Every 2 and
4 th day of
week
Account
manager
Review that status, mil
stones, earned value
indicators and key
issues.
Development
team
Status meeting Weekly Project
manger
Provides input for
subsequent meeting
with client sponsor.
Client manager Clint satisfaction
survey
End of event Project
manger
Informals and formal
manner
2. Establish a project information management system
Assume that you have decided to use the cloud-based system Slack, which allows team
communication and collaboration on projects.
https://slack.com/hc/en-us
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BSBPMG516 Manage project information and communication
Review the information at the web site above and write notes to present at the team meeting in
order to explain the use of the system and its key features and how it will be used during the
conference project, including Write a brief report on the application to present to your team
explaining:
 What is Slack?
Slack is the cannels-based messaging platform mused as workplace communication tool, single
place for messaging, tools and files. With Slack, people can work together more effectively,
connect all their software tools and services, and find the information they need to do their best
work all within a secure, enterprise-grade environment. So it can be properly interpreted as the
instant messaging ap which are designed as allows for both direct messages between two
individuals, as well as group chats where many people can share content, comments, and
reactions.
 Working in Slack (including how members are invited to the workspace)
This is organising the to do list by choosing the post, pin nd saved managed.
the have been inclusion of the important 10 member form the differ level of management to
orated their teams in perfect manner.
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BSBPMG516 Manage project information and communication
3. Send an email to the Project Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should introduce and summarise the contents of the attachment and propose a team meeting
to discuss the draft Project Communication Management Plan, and the proposed project
information system Slack.
Inform the team that the meeting date and time will be sent in a later email.
Attach your draft project communication management plan to the email.
Hello team member !
Greeting for the day!
This mail is regarding the purposing you all the new idea regarding the project communication
plan for the project why is going to be organise in the company. The event will be regarding the
developmental the leadership skill in all anger. there in increasing positive point leadership
working style. In addition, there is new induction of slack which is communication platforming
prompting our internal growth in perfect manner. I hope everyone like it and if not I am waiting
for urn valuable feedbacks
Thanks you .
4. Meet with the project team.
The meeting’s objective is to review the draft Project Communication Management Plan.
Take notes at the meeting, as you will be required in the next activity to revise your Plan to
include the input from the other team members.
Begin the meeting by summarising the information in your Project Communication Management
Plan. Encourage discussion, and ask for feedback on, the communication methods and
frequency identified in your plan.
Then explain the Slack project information management system that you intend to use for the
project. Advise your team that following the meeting, you will be setting up the Slack workspace
for the conference project and inviting them to participate.
Close the meeting with a summary of the meeting attendees’ feedback, and thank them for their
participation.
During the meeting, you will be required to demonstrate effective communication skills including:
 Speaking clearly and concisely
 Using non-verbal communication to assist with understanding
 Asking questions to identify required information
 Responding to questions as required
 Using active listening techniques to confirm understanding
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BSBPMG516 Manage project information and communication
5. Review your Project Communication Management Plan
Include the input from the other project team members provided at the meeting to revise the
plan, establishing baselines for each item. Your notes from the meeting should inform this work.
Save this document as Revised Project Communication Management Plan.
Project status reports Weekly Review the project
status a discuss
potential issues and
any level of delay
Project manager
Team stand-up Daily To have the proper
discussion what each
member have purses
along with what going
today.
Project manager
Task progress
updates
Daily Share the daily
progress made on the
project task
Project manager
Project review Measuring at
milestones
Project deliverable s,
gather of feedbacks
and discussion on the
next step
Project manager
Post mortem
meeting
At the end of the
project
Assessing of what
work have been a not
done which
discussing the
actionable takeaways
Project manager
6. Establish the project information management system
Following the instructions within Slack, set up the workspace for the conference project including
an appropriate title for the project e.g. Leadership Conference Project.
Invite your assessor as a team member.
Your assessor will then be able to confirm that you have established a project information
management system and will also be able to see how this system is maintained throughout the
project as per the following Assessment Task.
Project Charter
Background
This is a project of Native Bush Spices Australia company who wants to leadership skill to have
increase in the term of networking in better manner in the industry
Project objectives
Overall main objective is to leadership skill and knowledge in the manger to increase efficiency
Rather this main aim it also wants
 To improve brand awareness.
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BSBPMG516 Manage project information and communication
 To develop a proper leadership networking
Project Scope
It can help it out in attracting global customers by focusing or developing website as a marketing
tool for interacting with customers. The company want to promote Management Networks in
order to extend its membership and to facilitate greater participation in networking and professional
development events ran by the organization
Key Stakeholders
There are several stakeholders who take interest and want this company to become successful and
develop project. CEO of the head office, Operations Manager, marketing officer, Marketing
Coordinator, 2 administrative staff, 10 staff for distributing products and 2 directors.
Project Budget
The estimated budget for completing all functions along Conference facilities require a centrally
located venue which can accommodate 150 people. It is expected that this cost for the venue will
be between $25,000 - $30,000.
Project Timelines
For development events it has expected to 1 months of project commencement.
Constraints
lack of resource and it proper evaluation or not having the better level of speaker to anteing the
main event of the evening
Dependencies
Planning, estimation of budget and staff.
Preliminary risk assessment
Some external business environmental factors like climate change which may create
barriers in expansion of business.
7. Send an email to all project team members (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should refer to the recent meeting, then introduce and summarise the contents of the
attachments.
Hi!
Hope everyone is good!
So, this ail is regarding the resolution of issue which have been raised by all of you . Certain
change has been done as per your requirements. kindly see the attached document.
Thank you
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BSBPMG516 Manage project information and communication
It should seek their final approval of the Plan and advise them of the invite to the Slack
Workspace.
Attach your Revised Project Communication Management Plan to the email.
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BSBPMG516 Manage project information and communication
Assessment Task 2 Checklist
Student’s name:
Did the student:
Satisfactory
performance Comments
Yes No
Identify, analyse and document communication
requirements in a draft Project Communication Plan
using information from the Project Management Plan
and Project Schedule?
Use input from stakeholder to prepare a final Project
Communication Plan that will achieve project
objectives?
Establish a project information management system?
At the meeting, demonstrate effective communication
skills including:
 Speaking clearly and concisely
 Using non-verbal communication to assist with
understanding
 Asking questions to identify required information
 Responding to questions as required
 Using active listening techniques to confirm
understanding?
 By paraphrasing information or feedback provided
to confirm understanding
Task Outcome: Satisfactory  Not Satisfactory 
Assessor signature
Assessor name
Date
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BSBPMG516 Manage project information and communication
Assessment Task 3: Project information and communication
management implementation
Task summary
In this assessment task, you will need to implement project information and communication processes.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Computer with Microsoft Office and access to the internet
 Progress reports (sent via Slack)
Timing
The assessor will advise you of the due date of this assessment.
Submit
 Email to your assessor with project status report attached
 Email to your assessor with project evaluation report attached
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all
of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete
further assessment to demonstrate competence.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly, or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.
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BSBPMG516 Manage project information and communication
Assessment Task 3 Instructions
Complete the following activities:
1. Implement project information and communication processes.
Set up a reminder in Slack for the weekly project team meetings.
The reminder should send out an email to the team requesting project progress reports. As your
assessor is a team member, they will be able to check that they have done this.
Your assessor, in the role of the team members, will send you a number of progress reports via
Slack, which you should carefully review and then store in a logical way within Slack.
8. Write a Project Status Report.
Review and analyse the information in the project progress reports and then prepare a project
status report based on all the information provided by the team, in accordance with the Project
Communication Management Plan.
You will be assessed on your ability to manage information generation, gathering, retrieval and
analysis through the production of a project status report based on the individual progress
reports, as well as your ability to disseminate and store the information using the Project
Information Management System.
Review the Project Management Policy and Procedures and implement the information
validation processes as per organisational requirements. This means you must check all of the
information provided in order to ensure that all information provided is correct and accurate.
Your project status report should summarise key information from the progress reports, as well
as an analysis of the data provided. Your report should include:
 A review of communication and information processes and progress against
measures from your Communication Project Management Plan
 Information validation processes and issues arising.
 Communication and Information Management system issues
 Recommendations for change, including development of documentation to assist
with project information and communication.
You should develop your own template for the project status report. It should have space for the
information that you receive, and for your comments as set out in the above bullet points.
Upload your project status report to Slack for sharing with all project team members.
Ask the team members for their feedback on your template.
2. Review project outcomes.
Set up a reminder in Slack for Project Closure Reports.
Using Slack, send out an email to the team requesting a project closure report from each of
them.
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BSBPMG516 Manage project information and communication
Your assessor, in the role of the team members, will send you a number of closure reports via
Slack, which you should carefully review and then store in a logical way.
9. Write a project communication management evaluation report.
Complete a review of the project’s information and communication processes and systems, and
recommend improvements for the future.
Draw on the project status report you wrote previously and by reviewing the project closure
reports provided to you by the team.
As with your status report, you must check all of the information provided in order to ensure that
all information provided is correct and accurate.
The report should be approximately one page.
The report should include, as a minimum:
 A review of the Project communication and information management to determine
the effectiveness of the project team’s communication and information management,
specifically against the communication and information requirements as specified in the
project communications management plan.
 Discussion of communication and information issues that arose, and recommend
improvements that could be made in the future
 Positive aspects of the Communication Management Plan, and how these helped
ensure that its objectives were realised.
Modify the template you created for the project status report so that it suits the information to be
included in your evaluation report.
10. Finalise and archive project records.
Review the project management policy and procedure and follow the procedure for finalising
and archiving project records.
Take a screen shot that shows the overall folder you have created and each sub-folder, as well
as the files within each sub folder.
11. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should introduce and summarise the contents of the attachment, pointing out that the report
has been written and sent as part of the communication items set out in the Project
Management Plan.
Attach your project communication management evaluation report and your screen shot to the
email.
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BSBPMG516 Manage project information and communication
Assessment Task 3 Checklist
Student’s name:
Did the student:
Satisfactory
performance Comments
Yes No
Manage the generation, gathering, storage, retrieval,
analysis and dissemination of project information by
the project team and stakeholders?
Implement agreed communication networks?
Maintain project communication networks throughout
the project?
Implement information validation processes by
checking all information/data received from the team?
Identify and resolve communication and information
management system issues?
Finalise and archive project records as set out in the
Project Management Policy and Procedure?
Review project outcomes to determine effectiveness
of management information and communication
processes and procedures?
Identify and document lessons learned and
recommended improvements for application in future
projects?
Task Outcome: Satisfactory  Not Satisfactory 
Assessor signature
Assessor name
Date
Appendix
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BSBPMG516 Manage project information and communication
Project Communication Management Plan Template Project Management Plan Excerpt
Project Management Policy and Procedures
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