BSBPMG516 Manage Project Information & Communication Assessment

This document provides a solution to the BSBPMG516 Manage Project Information and Communication assignment. It discusses alternative communication methods such as face-to-face meetings, phone conversations, and video conferencing, highlighting their benefits in resolving issues and ensuring clear understanding among employees. The solution also outlines methods for evaluating information systems and communication processes, including key performance indicators and surveys. Furthermore, it identifies suitable project management information systems like collaborative work management tools, inventory control, and scheduling/estimation. The document concludes by suggesting methods to implement and maintain communication processes, such as gathering feedback from employees and ensuring transparency from top to bottom, emphasizing the importance of these practices for project success. Desklib offers a variety of solved assignments and past papers for students.

BSBPMG516 Manage Project Information &
Communication

Table of Contents
task -1...............................................................................................................................................3
Part A plan information and communication...................................................................................6
REFRENCES.................................................................................................................................10

task -1
1.

2. Alternative communication method which can be used in a project are:
Face to face meetings- this can be used because it helps in solving issues and all the problems
can be solved. It is essential to have proper communication so that proper plans can be made for
achieving targets. Face to face meeting helps in clearing all the problems and doubts are solved
between employees. there will be no confusion or misunderstanding among workers and issues
can be solved. It is essential to have face to face meeting in an organisation so that there will be
no chances of mistakes and video conferencing through platforms such as zoom and teams.
Phone conversations- another way which can be used is phone conversation. It means
employees should interact with each other through phone and complete work within the time
frame given. When employees will interact with each other properly then there will be less
chances of confusion or misunderstanding (Bruce, 2021).
Video conferencing- video conferencing is another option which can be used for
communication. Organisation should arrange video conferencing so that employees can
communicate with each other. It is essential to organise video conference so that all problems
can be solved.
3. two methods for this project to evaluate information system and communication processes are:
Key performance indicator- this is the method which can be used to evaluate information
system and communication process. key performance indicator means to evaluate performance
of employees and better plans can be made. This helps in improving performance of firm and
changes can be made to improve performance of company. It is essential to use this method to

evaluate information system and communication process. this helps in identifying mistakes and
better plans can be made for achieving target. It is important to evaluate communication process
that whether it is working properly or not, employees are able to interact properly or not with
each other. This method is beneficial because it helps in making changes and focus on
accomplishing goals of company.
Survey- another method is to do survey. Managers should conduct survey and ask employees
about information system and communication process. workers are having better knowledge
about communication process which can be applied because they are facing issue and suggest
better ideas which can be applied. With the help of survey, proper communication process can be
applied and there will be no confusion between employees related to work (Jakubiec, 2019).
4. three project management information system which is suitable for this project are:
Collaborative work management tools- this project management information system can be
applied for this project because it helps in managing the work and all activities can be completed
on time. it is essential to apply project management information system so that goals can be
accomplished. It helps in completing work on time. all the employees should work in a team and
focus on achieving targets. Work management tools help in managing everything from a single
place, boost productivity, improve team collaboration, access data from anywhere.
Inventory control- it means to apply project management information system so that inventory
can be managed properly. It is essential to make plans for inventory control because resources
should be managed systematically. Inventory control helps in proper utilisation of material and
there should be no wastage of material.
Scheduling and estimation – another project management system is scheduling and estimation. It
means to make schedule for what work is to be done and how it to be done to avoid confusion or
misunderstanding. It is essential to make schedule so that activities can be done accordingly. this
helps in identifying problems and better plans can be made for achieving goals and objectives. It
is important to make schedule and estimate cost to improve productivity of organisation
(Luhangala and Anyieni, 2019).
5. two methods to implement and maintain communication processes for this project are:
Take Feedback from employees – to implement and maintain communication process feedback
should be taken from employees. It is essential to take suggestions from employees regarding

communication process because they are having better knowledge and suggest good ideas which
will be beneficial in communication. When feedback is taken from employees then they give
better ideas which is beneficial for growth of company. This is beneficial to project’s success
because improvement can be made in communication process and employees are more
knowledge so good process can be implemented. When good communication process is
implemented then work will be completed on time.
Be transparent from top to down- another method to implement and maintain communication
process is be transparent from top to down. This can be applied because it helps in success of
project. Communication should flow from top to bottom and there must be no disturbance. It is
important to maintain communication process within the organisation so that goals of company
can be accomplished. It is essential to follow proper structure and complete work within the
given time period.

REFRENCES
Books and journals:
Luhangala, H. M. and Anyieni, A., 2019. Strategy implementation on organisation performance:
A case of public secondary schools Nyamira County, Kenya. International Academic
Journal of Human Resource and Business Administration. 3(5). pp.394-410.
Yap, J.B.H., Abdul-Rahman, H. and Chen, W., 2017. Collaborative model: Managing design
changes with reusable project experiences through project learning and effective
communication. International Journal of Project Management. 35(7). pp.1253-1271.