Project Report on Time Management

Added on - 21 Jul 2020

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Manage Project Time
TABLE OF CONTENTSINTRODUCTION...........................................................................................................................1FORMATIVE ASSESSMENT........................................................................................................1ACTIVITY 1....................................................................................................................................1Q1.Definition of ADP............................................................................................................1Q2. Four components which are related with WBS...............................................................2Q3.Difference among an activity and WBS...........................................................................3Q.4 Three sequences and state in a activity............................................................................4Q.5 Process of activity sequencing procedures......................................................................5Q6.Different consideration which are estimated in duration and effort sequences................5Q7: Four approaches to precedence diagram.........................................................................6Q8: Eight tools and techniques that are used in project schedule..........................................6Q9: Meaning of AREP...........................................................................................................7Q10; Lists of event which have made impact of project scheduling......................................7Q11: Schedule baseline..........................................................................................................8Q12. List of activities required for moving house..................................................................8Q13: Create a project schedule for moving house..................................................................9ACTIVITY 2..................................................................................................................................10Q1: Process of schedule development..................................................................................10Q2: Tools and techniques used for schedule development.................................................11Q3: Time constraints on project schedule............................................................................11Q4: Critical path...................................................................................................................11Q5: Project baseline..............................................................................................................12Q6; Schedule compression...................................................................................................12Q7: Create a baseline report.................................................................................................12Q8: Create a baseline variance report...................................................................................13Q9: Impact of the changes which are made in a schedule....................................................14Q10: List five changes that are having huge impact on project time management..............15Q11: Create a report with the use of critical path.................................................................15Q12: Impact of approved changes on project time management.........................................18
ACTIVITY 3..................................................................................................................................18Q1.List of schedule review...................................................................................................18Q2: Schedule control process...............................................................................................18Q3: Entailed in performance reviews...................................................................................19Q4:Five documents which are required in review of time management..............................19Q5: Three reports which are required for moving house project.........................................20Q6: Results of change to schedule made prior.....................................................................22SUMMATIVE ASSESSMENT 1..................................................................................................22Q1: Two techniques used by project managers to determine task duration and effort........22Q2: Procedure to identify critical path.................................................................................22Q3: Process of managing project baseline...........................................................................23Q4: Stages of life cycle.........................................................................................................23Q5: Decomposition of time management.............................................................................23Q6: Project management techniques in creating schedule...................................................24Q7: WBS and it relation in to project schedule....................................................................24SUMMATIVE ASSESSMENT 2..................................................................................................24OBSERVATION REPORT...........................................................................................................27Determine project schedule..................................................................................................27Implement project schedule..................................................................................................33Assess time management outcomes.....................................................................................35CONCLUSION..............................................................................................................................36REFERENCES..............................................................................................................................37
INTRODUCTIONTime management of project is a crucial aspects for an organisation by which they canidentify the total time required to complete a project. It also consists of various information suchtime spent by individual or group on a project. In order to record total time spent by people, theteam implement a manage project time procedure (Alhawari and et. al., 2012). With the use oftime sheet all project time information are summarised and recorded according to the activitiesperformed during the year. It is considered as, that process of strategies and workout intendedcontrol over the total time spent on particular activities. All these are done in order to enhanceeffectiveness or productivity of an organisation. As, it can also be define as a non- repetitiveactivity which are having various characteristics. The prime objectives of conducting a wellorganised plan in accordance to determine the total time because to attain set goals. It will bemore effective to identify different ways of using resources and make proper utilisation of thosein a project.However, its usefulness is to generate on time results with the use of right budget andhigh quality initiatives that compete or meet our customer expectation. This project consists ofvarious parts which is based on various activities that explains different situations of a project. Itconsists of schedule development process, tools and techniques which are used in developmentprocess. Effect of time of a project is represented through using critical path. Impacts of variouschanges which are related with the schedule are discussed under this project report.The understanding of scheduled control process in context to managing project time. Itcontains different documents which are required to assess project at the time review. Drawingtools within a computer program are taken into consideration that explains crucial aspects ofprojects. Different techniques used by project managers in the context of identifying duration oftask in a specific project (Bakker and et. al., 2011). Overall, this project assessment providescomplete overviews of time management which is required during a project planning.FORMATIVE ASSESSMENTACTIVITY 1.Q1.Definition of ADPActivity definition process is use to identifying the particular action that is going to beperformed. The prime goal of the ADP is to ensure that project member should have complete1
knowledge of all the tasks that are related with project scope so that proper list of work can bemade. Like for example, in a project planning without of proper schedule of work design thatsummarises of various information such as total estimation of time required by a project tocomplete or what kind of resources a company is needed to formulate a report.Q2. Four components which are related with WBSWork breakdown structure is separation of various activities into small parts so that workwould complete in more effective and quick way (Bell, 2014). In a WBS different elements canbe product, data and a services or combination of both. It is provided valuable informationregarding cost estimation. In a project it has been found that in WBS, work package is lowermost level. It is achieved only when the cost is properly determine by taking cost and time at thesame point. It can be handled by appointing one individual who is known as work packageowner who is responsible for managing entire project. Components of WBS are nothing but acollection of those activities that are associated with specific part of a project which is takenduring the process.The four components which are used in WBS are explained underneath:a) WBS task dictionary:It is considered as those task documents, which explains theconcepts for every component available in a work breakdown structure. According to dictionary,it determines various tasks, it’s essential needs and time of completion and all other aspectsassociated with a project. The primary objective of this dictionary is to provide well organisedstructure information regarding each and every element which is used in a WBS. It is mainlyconsists of work package and different control accounts related information. It plays animportant role in guiding concern person about the project which is implemented by anorganisation.b) Multi-level task granulation:The information regarding a project is working as awell identify different types of tasks which are categorised according to WBS. Under this, oneproject is divided into various tasks and sub tasks so that more accurate and reliable results canbe achieved. It is said to be multi-level because at one time more than one activity can beperformed by an organisation. All the resources are used in such a ways that necessary outcomecan be attain from each units which is divided according to WBS. Necessary inputs areimplemented in the tasks by which a project manager can achieve better results.2
c) Top level deliverable design:It has been found that WBS is providing a commonframework from a particular project (Caputo and et. al., 2013). It is for practical development ofa planning and controlling of a contract. It is used to divide work into definable incrementsamong which a total structure of work can be identified. It is summarised with certain aspectssuch as cost, labour used in it and schedule of work. The structure is of top level so that workcannot get disturbed and resources can be utilised in more effective manners. The work underWBS is organised as primary product rather than of work required to produce the products.d) Descriptor of task and activities:According to this component, all the informationregarding different tasks and activities are recorded into a set pattern. It will help to identifywhich task is taking how much time to complete and use of total resources. Project managers candetermine necessary adjustment according to those tasks which are lacking behind and not ableto work according to the set plan. The overall description of entire work is summarising withrelation to its cost and time requires in completing them. On the basis of collected information,necessary changes are made by using corrective methods and tools.Q3.Difference among an activity and WBSActivity listWork breakdown structureIt is an essential aspect of an itemizedcertification of different kind of scheduleactivities which are considered as a part of aspecific project.Splitting of activities into various segments areso that accurate results of outcomes can beachieved.It consists of various name of activity with itsdescription.WBS is structured base on various Tasks andsub-projects description.The lists of various activities can be modifiedas per the requirement of project demand.It is set pattern which summarises of varioustasks allotted to a each employees to get mostbenefits out of it.Activities list is said to be a list of what kind ofwork operation a company is going to do.WBS is a summary of what company is goingto make.Most of the details are set prior staring of aproject.WBS is also made before a project plan butthey need to be follow according to durabilityof units.3
Q.4 Three sequences and state in a activityActivity sequencing is the procedures for identifying and preparing necessarydocumentation regarding dependencies between programme activities (Crawford, 2014). There isa situation which is related with a external dependency that are originated from external sourcesof the projects. They are interpreted into consideration while developing various activities into aset format. The term activity sequencing is considered as those aspects of a project managementwhich is having dual impact. In the beginning of a project plan these activity sequencing consistsof various process of ideas that are ordered in a serial of activities. It is used to review all theactivities in the work breakdown structure with definite objectives of determining a perfectrelationship among them. It also classifies timing that an activity is taking in that context. Timingof tasks are more important because the sequence of activities are controlled and start-to-finishtiming can be determined. In some situation they are logical as well as mandatory. Like for anexample, during a project that consists of design and development of a custom web basedapplication system. Under this, it is essential to accomplish user requirements that are related to aparticular task before starting that application system in actions. The lists of sequencing that arerelated with the activities are:a) Impact of start-to-finish times and dates relationship:According to thissequencing, one activity must complete before another activity begun. Other aspects state thatone activity cannot start until activities get completed. When a new task is added to a schedule itdirectly related to a schedule to start on a particular project's with a start data. As tasks arerelated with a scheduled and connected to each other tasks. The timing of starts tasks can bechanges according to the requirement of a project. The tasks dependencies can indicate relationamong time of a one single task in relation to other. Connections of two tasks are considered asdependencies.b) Logical, preferred or required order of task:In order to manage project inaccordance to minimise the cost. Some of the logical steps need to be taken in considered as perthe sequences decided by the mangers (Dille and Söderlund, 2011). It is very difficult task butmore effective results can only be possible through using right techniques in a project. Thedependencies are categories into three segments such as mandatory which is determine by natureof a project demand. Second is discretionary dependency, it is used to managers according to the4
tasks schedule. Last is external dependency which is based on external factors those are affectingthe project.c) Milestones of delivery:It is said to be that tools which is used in a project timemanagement to mark a particular project stages along with a time deadline. It represents start-to-finish date or a project. It is considered as those stages which are achieved with a projectcompleted or reached at its final stages. Some of the major aspects are based on short or longterm aims and objectives of a company in attaining the goals and removing various challengesthat are associated in a project planning. A perfect plan for a project can provided more accurateresults which is considered as milestones for a project managers.Q.5 Process of activity sequencing proceduresIt is considers as process of designing a network diagram and using activity lists formthat of activity stages (Heagney, 2016). A network diagram is a numerical display that explainsdifferent activities in a project planning as well as its sequential coordination. If we, determine aproper sequence of activity, it is necessary to have few position for activities that can be utiliseparallel to fixed scheduled. It is done in order to achieve faster completion of projects. Afterdetermining necessary schedule for an activity, it is important to arrange them in a proper logicalorders and identify whether any dependencies exists in those activities.The logical relationships must be arranged in order to enhance the alteration of a realistic,gettable project schedule in a later procedures. In the process of activity sequencing, it isimportant to utilise a host to inputs and tools or techniques in order to generate valuable outputs.It is related with scope of statements, lists of activities, attitudes, milestones and various changes.In case of successor or predecessor, each activity and milestones are joined together expect thefirst and last activity in an projects. It is important that can be used in relation with the lead andlag time among various activities that supports a real and marketable project schedule.Q6.Different consideration which are estimated in duration and effort sequencesA project is known as series of unique, complex condition. Estimating different activityduration is all about generating out essential efforts needed in order to complete each activity.The total amounts of resources which are required for conducting a well planned activity aredetermined in a specific project. It will help to identify the total time required to finish a project.In the success of a project the last one thing required is the level of skills and knowledge for eachactivity. If it is handled by a low skilled people the chances of productivity can be reduced. So5
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