Manage Resources and Consumables

This study material covers topics related to managing resources and consumables in an organization. It includes answers to questions related to network security, legislation, database management, and more. The content also provides screenshots and step-by-step instructions for various processes.

Running head: MANAGE RESOURCES AND CONSUMABLES
Manage resources and consumables
Name of the Student:
Name of the University:
Author Note

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Answer to question number 1
a. For the diagnosis of the applications used in the network the Network Security
Scanner is used. The screen shots for the installation and the applications
installed in machine number 238 in the system has been provided.

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b. The NS Network Auditor tool is used for the analysis of the peripherals attached
to the system. The screenshot of the steps of installation and monitoring of the
network is provided below.

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c. The tally of spare computers and components are provided below.
Spare part Type Quantity
RAM DDR3
DDR
5
6
Monitor 16”
15”
4
2
Keyboards 10
Laptop 15”
16”
2
4
d. The tally of all the components in the network are provided below

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Component Company Processor Quantity
Laptop Acer I3 21
I5 13
Asus I3 42
I5 33
Computer Lenovo I3 21
Answer to question number 2
Some of the legislation related to computer are Computer Misuse Act, Copyright
Act, and Data Protection Act. The compute Misuse Act was introduced in the year 1990.
This was used for securing the computer materials from access that is unauthorized and
harmful for the network. In addition to this the Copyright and Patent Act was introduced
in the year 1988 and this law is applicable to all the content that is developed in the
organization. The Data Protection Act was introduced in the year 1998. This act is
involved with the protection of data within the organization.
Answer to question number 3
a. The steps and the screenshots of the disk check and fragmentation are provided
below.

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The dialog b ox appears after clicking on the desired disk and then on properties.

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b. Disk Fragmentation

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Answer to question number 4
a. The Cute PDF is the software that is chosen for installation in the system of the
nominated person. The steps of installation and screenshots are provided below.
The link to the website provided was visited.

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Cute PDF Writer was from the options provided on the link. The down load option was
selected.
After downloading the file the exe file was run. The screenshots of the further steps are
provided below.

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b. The information provided on the site about the software is :
Portable Document Format (PDF) is the de facto standard for the secure and reliable
distribution and exchange of electronic documents and forms around the world.
CutePDF Writer is the free version of commercial PDF converter software. CutePDF
Writer installs itself as a "printer subsystem". This enables virtually any Windows
applications (must be able to print) to convert
to professional quality PDF documents - with just a push of a button. It is also
mentioned that the software is supported on the windows 2003, Vista XP and on both
the 32-bit and the 64-bit version.
Answer to question number 5
For the provided question the steps for the installation and the maintenance of
the printer, keyboard and the mouse are:
a. For the installation and the maintenance of the printer connected to the device
the following procedures are to be performed. The following are parts of the
printer connected to the device.

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1. Control panel
2. Control board cover
3. Front cover
4. Paper level indicator
5. Tray 2
6. Tray 1
7. Multi-purpose tray
8. Output tray
9. Paper width guides on a multi-purpose tray
10. Paper width guides on a manual feeder
11. Toner cartridge
12. Toner cartridge
13. Imagine Unit
14. Output Support
The control panel of the device helps in the external operations. The trays are used
for the storage of papers in the machine. In addition to this there is connection to the
electric system that helps the system to power on and off. In addition to this, there is a
connection with the computer that helps in the transfer of the files to the system. The
files are then printed out of the machine. The machine is to be turned on manually and
the rest of the operations can be operated from the control panel installed in the
computer system. The driver that would be responding to the control panel in the
machine is required to be installed. For the windows the local driver would be available

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with the machine or the driver would be available free of cost on the website. The
printing process can be very easily started by using control P.
The dialog box appears on windows 10 machine as provided in the screenshot
above. The CutePDF Writer is selected and the print option is selected. The process is
then completed and the machine completes the rest of the task all by itself.
b. For the replacement of the old keyboard and mouse with the new wireless one
the wireless end of the mouse and keyboard combined device is to be attached

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on the USB port of the machine.
The device setup is done for the system as shown above in the screen shot. In the
setup generally takes 20 to 25 seconds and the device setup is done on the system
effectively. After this the user can very easily use the devices.
Answer to question number 6

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System overview completed by:
Network overview
Number of servers: 1
Number of computers on the network: 40
List all network peripherals (e.g. printers, faxes, scanners): 1 scanner and 2 printers
1. HP deskjet printer
2. HP printer
3. HP scanner
List all computer-specific peripherals (e.g. printers, faxes, scanners):
1. HP deskjet printer
2. HP printer
3. HP scanner

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List the back-up systems and/or back-up software:
There are no backup system or software as such in the workplace. But the data are backed
up in the online servers for the company. The data can be very easily restored later from
the online backup created on the system.
Server overview
Operating system:
Windows 10
Antivirus program:
Windows Defender

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Other security-based software applications:
Avast Antivirus Security
Other server-specific software applications (e.g. MYOB Enterprise Server):
Microsoft SQL Server

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Network computers overview
Operating system:
Windows 10
Antivirus program:
Windows Defender
Other security-based software applications:
Avast Antivirus Software

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Other software applications:
MySQL server

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Checklist Yes No Comments or actions
Server checklist Please describe the nature of update applied/required.
1. Has the operating
system had
updates/patches
applied?
no The software does not require any up gradation.
2. Has the antivirus
software been
updated?
yes The antivirus software is updated regularly.
3. Have other
security-based
software
applications (e.g.
malware, anti-
spam) had
updates/patches
applied?
yes The antivirus covers the other aspects of the system and the security
as well.
4. Have server-
specific software
applications had
updates/patches
applied?
No The updating is to be done next month as the software is updated on
quarterly basis.
Network computer checklist Please describe the nature of update applied/required.
1. Have the
operating
systems had
updates/ patches
applied?
Yes This is done regularly.
2. Have the antivirus
software
Yes Auto updating is on.

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Answer to question number 7
a. The Mongo Db is a new technology that can be used in the workplace for the
maintenance of the data for the company and the employees of the company.
b. The present database of the company can be replaced successfully with the
Mongo Db used in the company.
c. The Mongo Db provides very efficient searching and storing techniques. The
data stored in the databases are very safe and the data can be uploaded and
restored very easily from the cloud and the online storage would enable the
organization to make their storing method less complex and also they would
reduce the cost for the company. Hence this technology is very important for the
company to implement.

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