Summative Assessment: Project Plan for Interstate Logistics Site

This project plan assignment outlines the development of a new interstate logistics site. It begins with site selection, recommending Melbourne, Victoria, due to its transport accessibility. The plan details the services to be offered, including quarantine, heavy haulage, and warehousing, to gain a competitive advantage. It specifies required resources like office equipment, yard space, and staffing, while identifying the budget gap as a critical deficiency. The assignment emphasizes the importance of legal compliance and offers a project timeline spanning from site assessment to the inauguration date, including contingency planning for potential delays. Key licenses and electronic devices for efficient performance are also discussed, along with references to relevant literature.

Certificate IV in Logistics – TLI42016
Block 1 2019
Introduction to T&L
TLIP4013 Implement and monitor
Logistics planning and processes
Name /Student Number /
Submission date
Submission Media MS Word document upload to VUC
Facilitator Dave O’Flynn
Course Administrator Dave O’Flynn
Mob: [phone]
Email: [e-mail]
Support Materials
Required
n/a
Assessment Task 6
How Draft answers during unit workshop, then complete the following week
Upload the completed report into the VUC
This is to be completed individually
All questions must be completed satisfactorily
References VUC learning material
Company / site policies and procedures
Internet research
Documents to submit file upload using Assessment template 6.docx from VUC, adding your name to the
filename
Assessment Task:
SCENARIO – PROJECT PLAN
This assessment involves a scenario of drafting a project plan for your workplace. A manager has come to you
and asked you to be part of a project planning team for the development of a new interstate site, where no
services are currently provided.
You are to answer all the questions and upload the file by the due date. The format of your submission is to
follow these requirements:
• Using the VUC document, Assessment Template 6.docx, saving and upload final version to VUC saved
as Assessment 6_[your name].docx
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Summative Assessment Unit of Competency
Diploma of Logistics TLIL5505A Manage a supply Chain
• As an individual submission, but you should show your draft to your manager for feedback prior to
uploading to VUC, noting that this is not a real task, but a scenario assessment.
• Answers are to be typed below the questions, adding rows if required.
1. LOCATION – which city and suburb should the new operation’s site be based in and why?
=> The city chosen is Melbourne, Victoria and the suburb for the site is situated in Dandenong.
The prime reason behind choosing this is due to the public transport accessibility it offers that
involves interlinking modes via tripling of the Dandenong line. Alongside, the freight
transportation services are also properly connected from the other industrial areas, airport and
the port at Melbourne.
2. SERVICES – what services should be provided from this site and why? e.g. all current
services or only selected ones?
=> Arthur L Pty Ltd company is the leading Logistics service provider; thus, they are going to
provide the following all current services such as quarantine services, machinery relocation
and heavy haulage services, warehouse and distribution services and container services. This
is mainly due to the strategic planning to gain competitive advantages over the rival
companies working in this sector.
3. RESOURCES – what resources should be developed in the following categories?
Office – desks
- Meeting rooms
Desks, chairs, computers, Meeting Rooms, stationeries
Yard – sqm, facilities 40000 sqm warehousing and 12000 sqm for container yard with
approximately 16000 sqm open storage area.
Equipment – fixed
- mobile
Facilities included 1-6 tons vehicles, Customized courier
packages, proper storage cupboards and areas with specialized
logistics.
Staff
management Branch Manager
supervisors Yard specialist, mechanics, warehousing site staff for keeping a
check on the loading and unloading materials and a group of
professional drivers who are able to use all types of equipment
admin Receptionist and a Data Operator to maintain the storage details
Operations Trucking transport-based activities
Contractors -Few truck drivers are working as independent contractors who
also provide the deal or project would be a feasible option.
-Local supermarkets
-Local gas stations and pumps-Australian government led Postal
service and other General Services Administration to move the
freight on daily basis
Other
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Summative Assessment Unit of Competency
Diploma of Logistics TLIL5505A Manage a supply Chain
4. CRITICAL GAP – what do you think is the most important gap or deficiency in resourcing this
project? What actions do you recommend to address this gap?
=> The most important deficiency founded is the gap between the budget approximation and
the budget real expectation while resourcing the project (Kerzner, 2017). For this, the best
suggestion is to make a thorough analysis before initiating the project and estimate the
calculations properly with double checking the requirements and equipment needed to
address this gap.
5. EXPERIENCE – Ask your manager, when was the last time your workplace set up a new site.
Ask to view any documentation available containing a review of this setup, including any
lessons learnt that may be relevant to your project planning for the interstate site. Describe
what you learn in up to 100 words.
=> On a personal level, I understood the need to be legally complied with all the regulations
and legislations. For instance, few drivers were hired on the basis of their experience but their
licenses were expired or need a renewal. I took this matter in my hands and filtered the
applications on all the specifications required in order to optimize the resources and be cost
effective as well. This made me realize that the company’s reputation is at the hands of the
employees or the people working under them and thus, I oversaw all the other legal
documents like tax forms and safety compliance forms. This further I incorporated and
arranged small sessions to impart awareness among the entire staff.
6. LICENCES – What licences will be required to operate in a safe and compliant way at the new
site?
=> The following license permits are required to operate in a safe and compliant way at the
new site:
• Registration as a state business under the Secretary of State Office/website
• Driver License for Certified licensed holder drivers (heavy vehicle license) under the
Department for Transport, Energy and Infrastructure (Taniguchi, Thompson and Yamada,
2016)
• Accident Tow truck certificate
• Firearm license
7. TECHNOLOGY – What electronic devices can be used in the new operation for safe and
efficient performance?
=> It requires wide range of devices to make the entire processing easier and hence it can be
used in new operation for safe and efficient performance:
• Forward looking cameras- This is helpful for the usability in low light or during night
journeys, capturing of high definition images, reduce the chances of accidents or any
collisions and more.
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Summative Assessment Unit of Competency
Diploma of Logistics TLIL5505A Manage a supply Chain
• Dynamic routing- It is going to assist in gaining information about traffic and climatic
conditions as well to alter the general routes and also provides real time-based GPS
information
• Electronic logging devices: It is used for tracking of the shipment along with the driver’s
working hours. This supports in giving opportunity to the drivers to have a balanced lifestyle
and quality working standards. Also, it supports in identifying key accident-prone locations
by drivers.
• Driver’s scorecards- This is important step in reaching the carbon footprint where the bad
driving behaviour can be mitigated and might also reduce the fuel usage with lesser
accidents leading to cost effective events (Zokaei and et.al., 2017)
8. TIMING – draft a project timeline or schedule from now to some 3-6 months after Go Live.
Include
- dates as a week or a month,
- major development events and post Go Live,
- include any staging of services commencement, if the plan is not to start all services at Go
Live
Complete the table below, adding or deleting rows are required.
TIME PERIOD ACTIVITY
Week 1 (19th August- 24th
August)
Outline of the site checking and monitoring to have an understanding
about the resources to be required and fixing estimated costs
Week 2 (26th August- 31st
August)
Budget allocation and hiring of the specialists to start the construction
work under legal norms and using several forms such as financial forms
like balance sheet form, PFs and safety compliance forms with tax
information
Month 1 (September) Collecting materials and taskforce at the site and started the pre initial
treatment to give the foundation for the company’s structure
Contingency 1 (20th-25th September)
Month 2 (October) Full-fledged construction work to be commenced
Month 3 (November) Undergoing the construction work for the chosen tucking company
Contingency 12 (21th-27th November)
Month 4 (December) Continuing with the construction work
Month 5 (January) Finishing touches with electrical installations and the wiring connections
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Summative Assessment Unit of Competency
Diploma of Logistics TLIL5505A Manage a supply Chain
Month 6 (February) -Installations of the interiors with furniture work and storage spaces
-Painting the entire space
Month 7 (March) -Last minute touch ups with the inauguration date
9. Contingency Planning – what contingency timing have you built into the schedule above?
Highlight the relevant sections in green shading or place text comment “Contingency” and its
time period in the table above.
 Contingency 1 (20th-25th September)- In order to review the progression and monitoring the
overall utilization of the materials required
 Contingency 12 (21th-27th November)- Site checking to note the progression and noting
about the needs and requirements from the technical team
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Summative Assessment Unit of Competency
Diploma of Logistics TLIL5505A Manage a supply Chain
REFERENCES
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and controlling.
John Wiley & Sons
Taniguchi, E., Thompson, R.G. and Yamada, T., 2016. New opportunities and challenges for city
logistics. Transportation research procedia, 12, pp.5-13.
Zokaei, K., Lovins, H., Wood, A. and Hines, P., 2017. Creating a lean and green business system:
techniques for improving profits and sustainability. Productivity Press.
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