Management Information and Technology

This report discusses the categories of information systems, the role of ERP systems in managing and controlling organization-wide information streams, and the benefits of ERP systems in real-life businesses. It also explores the importance of information technology management and its impact on business operations.

Management information and
technology

Table of Contents
Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Categories of information systems.........................................................................................1
ERP systems...........................................................................................................................3
Benefits of ERP systems in a real-life business.....................................................................4
CONCLUSION................................................................................................................................5
RECOMMENDATION...................................................................................................................5
REFERENCES................................................................................................................................6

INTRODUCTION
Information technology describes the study of computers and their uses for to store
retrieve, transmit, manipulate and send the set of information. It is used within the companies to
manage the business operations so as to oppose the personal technologies. Information
technology is the subset of the information and communication technology that defines the usage
of any of the computer, networks, storage of the physical devices. It reflects the process and the
infrastructure to create, store, process, secure and the exchange of all the different form of
electronic data and information (Biemans, 2018). The information technology has been used as
the software are provides the support to the automation system of the office and includes the
spreadsheets and the word processors as to run them in proper manner. All the data networks as
like PCs, software and the users that will be associated with the different communication
equipments as like bridges, routers, servers, wiring and the hubs. Information technology portray
the uses of technologies to get solve the different problems that has been raised on random basis.
The management of information technology defines the disciplinary in which all the resources
related to information technology are get managed in accordance to the priority and the needs.
This report is based on the Deep Render ltd and they get developed the next generation of the
media and compression algorithms and having the headquartered in London, England, UK. It is
the company that work in artificial intelligence, machine learning and the information
technology and was founded in the year 2017 and founded by the Arsalan Zafar and Christian
Besenbruch. This report includes the different categories of the information system, the
enterprise resource planning (ERP) system and the benefits of the ERP systems in a real life
business that plays a key role in managing and the controlling organisation wide information
streams.
MAIN BODY
Categories of information systems
The information system is a cluster of the interconnected components that all will work to
manage and bring out the input, processing, storage, output and the control of the different set of
actions by which the adequate data and information will get converted (Darnton, 2018). The
information system will be used to support the forecasting, controlling, planning, decision-
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making, operation and the coordination that is performed in the Deep Render ltd. There are some
of the different categories of the information system that is as defined below as:
Data Processing Systems (DPS): It is the system that was developed in between the 1950-
1960 and is also called as the transaction processing system as it will get used to manage and
deal with the daily transactions that will be performed within the business. It includes the
invoicing, stock control, accountancy and for the data entry as well. It has been used at where the
human are not able to perform the calculation as it creates more complexity. As most of the
companies that operate the business that has produce the huge amount of data as from their
overall working (Kmetz, 2018). It is basically the heart of the computer operation and had
different size that is as per the company and could be as the network, desktop computer, mini or
mainframe computer. It includes the software that is used to manage the data and to run the
computer. For example it will use in the school to manage the attendance, in the supermarket to
manage the record of all the items that has been sold.
Management Information Systems (MIS): It is the system will convert the information and
the data as from the different sources as from external to internal that is used to communicate the
adequate result to the manager at the needed time (van der Pas, 2018). This information will be
used to make the effective decision making by which the better plan will be developed by the
company. The data source of this system is as from the numerous databases and it stored all the
relative data. It is used to make the long report that is produced by the company on the regular
basis and it will developed on the basis of monthly or yearly basis. It is not that much flexible
system and mostly used to compare the statistics for better decision making in future.
Decision Support Systems (DSS): It is the system that provides the appropriate model and
help to make the strategically decision making and reflect the collective making of the different
management (Li, 2018). It includes the performance data of the company, rules of the business in
the decision making process, the analytical models and the tools that are used to plan and
forecast the future strategy and the user interface that sort the queries. It is basically has huge
impact in the making of the decision and the ad-hoc in this the manager have explore the
different options of decision and chose the one that provide more profit and decreases the cost.
Executive Information System (EIS): It is the system that is more useful for the higher
authority in which they have take different decision by review it with strategic and with tactics as
well. The major purpose of this system is to compare, identify and the analysis of the different
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trends by which better decision will get developed. It is the systems that get address the
generalized communication instead of the precise potential and get used to tackle the array
arrangement to get effective solution of each problem. This system will get designed to integrate
the relative data and the information about the external competition, tax law, events and other
financial analysis as well that is functional in strategic management (Parmenterl, 2019).
ERP systems
Enterprise resource planning is the system that is more centralized and provides the
integration of the specified functions of the enterprise as like planning, sales, HR, customer
relation, analytic, finance, administration and other applications as well. It is also being known as
the "Centralized Integrated Enterprise System (CIES)" and it is the integrated management of the
different processes of the company that is more often by the real time and intercede by the
technology and the software (ERP stands for Enterprise Resource Planning, 2020). It includes
the different process that is more needed to get performed run the company as it integrates the all
over process into the business (Pearlson, 2019). As the new and the advanced enterprise resource
planning will includes the latest technology as like the machine learning that will provide the
visibility, efficiency, intelligence all across the different working aspect of the Deep Render ltd.
It is also known as the ERP suite that will manage the different application that has interrelation
with each other and with this the required information and the data will get transferred. The ERP
software will mix the different components to manage the streamline processes with that the
similar information will provide to fulfil the specific needs.
The ERP software will get offer the different synchronized and stable automation and the
reporting of the several data at similar level. It is the system that provides more easiness with that
the company allow the employee to get manages the overall report in the one system. For
example, if the employee have to maintain the spreadsheet and the database thus they have to
collect that all and get merged to make the report instead of that with the help of the software
one report will get make that has more perfection and accuracy as well. If the sales result will get
maintain than they have to mention the financial system without making the re-keying that is
designed by manually (Preece, 2018). The management department have worked with more
quickly and better precision by using the resource planning. There are some of the other feature
as well of the ERP that includes the portal and the dashboard to get easily make the better
understanding of the different metrics by which more précised result will get maintained.
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The chain of the supply of the ERP will get received the different order of the customer
and with that they have automatically distribute the centre and its information. It is most efficient
process through which the different information will get maintain in timely manner through
which more adequate outcome will get reached. It is basically used to reduce the manual labour
cost and time by which more simplified information will get workflow within the business. It
will contain the dashboard as from there the real time data will get collected to measure more
productivity and the profitability (Rodkey, 2020). By using the ERP system, the multiple
department of the business will share their information and get visualised within the Deep
Render ltd by which the goals will get achieve with more appropriateness.
Benefits of ERP systems in a real-life business
The ERP system is the asset for all the companies as it smooths the function of the
company and also get protects the information with more easy trends. It will have the different
impact on the real-life business and have the different benefits that are as defined below as:
Focus IT cost: ERP is the largest investment and modify by the IT cost and provide thus
the efficiency will get improvised. The company must have to manage the different spending in
the resources for the multiple times as they have needed the skills and dedicate staff, licenses,
support teams and the infrastructure that all are considerate into the cost (Sutrisna, 2019).
Total visibility: It is the biggest benefits as it allows accessing all the different processes
by collecting the data from all the department and it get managed by the higher authority of the
business. For example, it is hard to get manage all the inventory on daily basis but with the help
of ERP system the precise control on the capital will get worked thus more favourable outcome
will get developed.
Improved reporting and planning: The ERP systems improvise the visibility as the
single software provides the unified reporting of all the processes that is working within the
Deep Render ltd. It is the software that has more ability to get analysed and compare the working
procedure of different departments and standardised result will get calculated (Whitlock, 2018).
Complete customization: It is leading benefit of the ERP system as most of the
businesses have made different applications and it is more needed within the business. Each and
every application is more applicable for the business thus to chose one and leave the other is not
possible (Taherdoost, 2018). Thus it will get integrated the customization as the business
purchase the physical software and get installed in all computers as the cloud based system.
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CONCLUSION
It has been concluded from the above that the information technology must get induced
within them business as per the technological advancement that is happen within the competitive
market. It is more needed that if the companies want to gain more profit than they have to do the
different processes with more sufficiency by which they must have use the information
technology within the business. In this the information technology management must get
managed the different function that are performed within the company and with thus more
appropriate outcome will get measured. There are some of the different categories of the
information technology and with that the software has been used as per the requirement and the
efficiency of the business. The enterprise resource planning system has been use within the
business to ensure that the work will get performed with more flexibility and induce more clear
outcomes that is always be more beneficial for the company as helps to make more growth and
better development. There are some of the different benefits of the enterprise resource planning
by which the different operation within the company has been performed with more applicability
by which the effective result will get developed and it induce more satisfaction within the
business.
RECOMMENDATION
It has been recommended from the above report that information technology is being
more necessary for the business and with that they must have take some several step by which
the implementation of the different application of different department will get more secured. It
helps to make the better initiative but with this it is also be more needed to get use the
information more safely and that will remain conserve by which it is helpful in future while
making better initiative.
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REFERENCES
Books and Journals
Biemans, W., 2018. Managing innovation within networks (Vol. 7). Routledge.
Darnton, G. and Giacoletto, S., 2018. Information in the Enterprise: it's more than technology.
Durotriges Press.
Kmetz, J.L., 2018. The Information Processing Theory of Organization: Managing technology
accession in complex systems. Routledge.
Li, H.C., Sahita, R. and Yadav, S., Intel Corp, 2018. Methods and systems for managing security
policies. U.S. Patent 10,110,632.
Parmenter, D.W. and et. al , 2019. Managing record format information. U.S. Patent 10,445,309.
Pearlson, K.E., Saunders, C.S. and Galletta, D.F., 2019. Managing and using information
systems: A strategic approach. John Wiley & Sons.
Preece, D., 2018. Managing the adoption of new technology (Vol. 42). Routledge.
Rodkey, C., Alegeus Technologies LLC, 2020. Systems and methods for managing information
technology infrastructure to generate a dynamic interface. U.S. Patent 10,565,599.
Sutrisna, M. and Goulding, J., 2019. Managing information flow and design processes to reduce
design risks in offsite construction projects. Engineering, construction and architectural
management.
Taherdoost, H. and Keshavarzsaleh, A., 2018. Managing successful IT project; marketing
perspective. Recent Advances on Computational Science and Applications.
van der Pas, M. and Walczuch, R., 2018, July. Behavior of Organizational Agents on Managing
Information Technology. In Science and Information Conference (pp. 774-788).
Springer, Cham.
Whitlock, D.M. and et. al., Tripwire Inc, 2018. Managing and classifying assets in an
information technology environment using tags. U.S. Patent 9,922,055.
ONLINE
ERP stands for Enterprise Resource Planning, 2020. [Online] Available through:
<https://www.sap.com/india/products/what-is-erp.html>.
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