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Management of Agenda Assignment

Added on - 19 Feb 2021

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Chairs And Lead Meetings
Table of ContentsPART A...........................................................................................................................................11.1 Types, purpose, objectives and background to a meeting.....................................................11.2 Identify the individuals who are expected to attend a meeting..............................................11.4 Ways of reduce the problems in a meeting............................................................................13.3 Effectiveness of a meeting and identify points for future improvements..............................1PART B...........................................................................................................................................21.3 Formal procedures that apply to a meeting............................................................................21.5 Take actions for the preparation of meeting documentation and distributed to the agreedpeople within the timescale..........................................................................................................22.1 Business conventions in a meeting........................................................................................22.2 Facilitation of meetings..........................................................................................................22.3 Management of agenda within the timescale of a meeting....................................................32.4 Agreed actions, allocated responsibilities, timescales and future arrangements...................33.1 Accurate records of a meeting...............................................................................................33.2 Completion of post meeting actions......................................................................................3REFERENCES................................................................................................................................4
PART A1.1 Types, purpose, objectives and background to a meetingMeeting refers to the form of gathering two or more people for the purpose of discusssomething in order to achieve some objectives.Types of MeetingThere are various types of meetings which are as follows - Committee meeting,Investigative meeting, Kick-off meeting, Town hall meeting, Board meeting, Managementmeeting, Staff meeting, Team meeting, Off-site meeting and Status Update meeting etc.Purpose of MeetingThere are various purpose for held meeting. These purpose are as follows - Sharinginformation, Finding solutions, Taking decisions and Negotiating with others etc. (Gurdjieff,2015).Objectives of MeetingThere are various objectives of meeting which are as follows – To decide new goals forbusiness, to interact with external stakeholders and to complete the legal requirements.1.2 Identify the individuals who are expected to attend a meetingAttendees of the meeting are classified according to the types of meeting. For example –if there is board meeting then individuals would be board members of the company, keyemployees and its stakeholders. If there is investigative meeting then attendee would beinvestigation teams (Hughes and et.al., 2016).1.4 Ways of reduce the problems in a meetingFor the reduction of problems which can be arise during the meetings, there are manyways which are as follows -Every attendees of the meeting must know about the objectives of the meeting so thatthey can't get off from the subjects.Meeting organizer should sent the agenda to all the attendees of the meetings so thatmany people can come and attend the meeting on time (Moss, 2017).3.3 Effectiveness of a meeting and identify points for future improvementsA meeting can be effectiveness only when the purpose of meeting is fulfilled and meetingis conducted in the same way, it was planned. Also, it can be measured by the content of meetingwhich is easy to understand for the attendees.1
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