Management Paper

This personal learning portfolio evaluates program management activities through five exercises and case studies. It covers VANT's problems, TSU's rapid release, program stakeholder engagement and more. Recommendations and principles for program management are also discussed.

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Management Paper

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Table of Contents
Introduction......................................................................................................................................3
Portfolio 1: VANT’s problems........................................................................................................4
1. Appropriateness of program management............................................................................4
2. Recommendation for the VANT’s business problem...........................................................5
3. Strategy to approach the problem.........................................................................................5
Portfolio 2: TSU’s Rapid Release....................................................................................................7
1. Advantages and disadvantages of TSU’s approach..............................................................7
2. Extension of TSU’s approach in other organizations...........................................................8
Portfolio 3: Program stakeholder engagement..............................................................................10
1. Recommendations for Jenny...............................................................................................10
2. Current program stakeholder management principles........................................................12
Portfolio 4: Successful program management...............................................................................14
Conclusion.....................................................................................................................................16
References......................................................................................................................................17

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Introduction
The main aim of this personal learning portfolio is to carry out the activities of program
management in order to develop the portfolio. In relation to this learning portfolio, five exercises
have been evaluated with the context of given case scenarios. In addition to this, the case study
of VANT’s problems, TSU’s rapid release, NSW program stakeholders program are also
evaluated and the respective activities are also explained in context of program or project
management. On the other hand, reflective report over the activities is also prepared with the
inclusion of learning and the skills that are tested during the assignment.

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Portfolio 1: VANT’s problems
1. Appropriateness of program management
Over the given scenario, it is assessed that the VANT business is operating in the high- tech
manufacturing industry and it delivers the products as per the order to customers. The VANT
business is growing with rapid force and it is gaining competitive advantages from its
competitors.
Over the assessment, it is determined that the program management is an effective approach for
the business to manage the several activities in the organization. It is suitable in order to engage
with the project coordination so that the project can be monitored and delivered on time. On the
other hand, program management is supportive to bring the transformation in the project
activities which directly help the business to deal with the achievement of object. Over the
VANT’s business situation, it is also assessed that the program management is useful for the
organization to manage the kind of activities in order to deliver the product on time. As it is also
reviewed that the program management is effective approach to deal with the challenges for
business as any change or difficulty occurs than it is significant to resolve the project
complexities. With respect to this, it can be stated that the program management is crucial for the
business to take lead in the poor work and improve as the professional program management.
Moreover, the productive program management is appropriate to found out the innovative and
strategic ways through which the project can be accomplished in respect to managing the
program circumstances to deliver higher quality of project. It is also reliable in context of getting
the real time report on the specific projects so that the program can be tracked and improved the

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levied parts and tasks. To ensure the program management, the monitoring efficiency is also
better for the organization to complete the project on time.
2. Recommendation for the VANT’s business problem
Over the analysis of situation of VANT business, the business is performing well but at the same
time, it is also facing the business issues in managing its project process so that the
manufacturing unit can deliver the product in time. With relation to the increased demand of
business product, it has become typical for the business so the business is suggested to engage
into the efficient program management so that it can mould the organizational structure and
increased demand can be managed (Ayers, 2016). This will be supportive to co-ordinate the
diverse business activities with interacting across the organization. At the same, the program
management can also contribute towards the changes in its communication and decision making
so the business is recommended to engage with the goals and carry the activities with respect to
the process of program management (Sokowski, 2015). Over the analysis of VANT’s business
problem, it can also be recommended that the program activities should be visualized over the
dependent and independent activities for significant results.
3. Strategy to approach the problem
In order to approaching the problem, it is requires to determine the root cause for the problem
and the actions can be taken accordingly. In context to the problems of VANT’s business
operations, it is required to identify the factors that are depending on the business operations. At
the same time, the coordination in between the business structure from top to down level is also
required to manage the entire business process in efficient manner (Archewka, 2014). In context
to this, the business can also be managed through innovative changes in its business operations,
strategy, manufacturing process and the business should emphasized on program management

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with the devised goals that are needed to achieve. Moreover, the business should also track the
business operations and the strategies should be applied to enhance the operational process
(Phillips, 2018). In relation to this, the business is approached to determine the strategies of
market competitors and take the actions accordingly to defeat the market rivalries. In addition to
this, the rapid force factors which are contributing towards the business progress development
should be approached so that the market opportunities can be seize in reliable manner.

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Portfolio 2: TSU’s Rapid Release
1. Advantages and disadvantages of TSU’s approach
Over the review of business process of TSU, it is assessed that TUS is a software tools
development business, which carries out the process as testing the microprocessor which are
developed by the business units. It is also known as OzChipz in the management of proprietary
software system based in the Sydney location. The TSU business has implemented a business
model as rapid release in order to enhance the quality over the development of new products.
Over the determination of business approach, the major advantage of this model is to improve
the effectiveness and efficiency in program management (Nicholas and Steyn, 2017). It is also
assessed that the rapid release model is better to deliver the continuous integration and agile
project management process so that the overall performance of business can be improved. In
relation to this, it is also advantageous to improve the skills of software tester in this competitive
environment. Rapid release is also fruitful as it also supports to improve the user experience that
ultimately resulted into the positive relations with the customers. Further, it is grateful for the
software developer to minimize the risk, enhance the project management with the market agility
(Ferreira, 2012).
Due to this business model, error or any bug from the software system can easily be eliminated
which is cost effective for TSU to improve the mistakes at business level. On the other hand, it is
also adverse for the business as it might lead towards the higher cost for the company to install
and implement the system in whole business units. At the same time, it is also require the
professional software develop they might increase the productivity but the exposes might also
increase (Quinn and Kim, 2018). Along with this, the real time user interface might also affect

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the software testing process for business. Further, the actual user interface might also be affected
in the process of rapid release model.
2. Extension of TSU’s approach in other organizations
The TSU’s has adopted the reliable approach in order to improve the quality standards of its
developed software, so it is also used by the other organizations which are looking towards the
improved project management in efficient manner. The rapid release is a valuable approach that
assists the software developer to release the project in short time duration and improve the
project life cycle to save the time for developer (Kerzner and Kerzner, 2017). In relation to this,
it is also effective for the business to deal with taking large number of software development
orders and deliver the project in tested manner. At the same time, it is also significant for the
other business in terms of inventing the new features with the mitigation of fixing the bug. In
relation to the project development, the project cycle can be improved with the integration of
rapid release cycles in the software development. Moreover, rapid release is better to drive the
continuous change in the program management with the devised goals so it will be supportive for
business to implement the rapid release model to carry out the functions in quality manner.
Moreover, it will also be effective for the business to innovate the new technologies and up
gradation with the new features in project development. So it can be stated that the organization
who wish to explore their activities with the implementation of project management so that the
customer can experience the better service from the TSU’s operations. As the rapid release has
become a successful attribution for the business over the fulfillment of need for the new product
development. It is effective for the technology business to become a leading organization in this
perspective competitive so that it can be strategic objectives for the organization to achieve. In

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addition to this, it can also be extended in the smaller projects as well which is supportive to
develop the large size projects for lead the preferred market.

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Portfolio 3: Program stakeholder engagement
1. Recommendations for Jenny
Over the audit of New South Wales, as the Jenny Green is the program manager in the Western
Australia and the school minister will announce the replications about the NSW report over
sharing school and community facilities. As it is reported that the population of New South
Wales is increasing and it is expected to reach 1.6 million by the year 2031.
Over the NSW report, it is recommended that the schools and community should adopt the co-
ordination approach in order to use the assets in most utilization manner. In addition to this,
Jenny is suggested to adopt the collaborative strategy which is a multi-agency strategy in order to
manage the challenges in effective manner (Nicholas and Steyn, 2017). It is also known that the
authority is planned to carry out the program management process as it is also opinioned that the
authority has about 36 schools, catering for all age of students along with the outside sport
facilities. On the other hand, the authority has 12 swimming pools with the large size meeting
rooms so it is recommended that the authority can think about to adopt the charge policy to
create the interest among the stakeholders. Furthermore, the principles of joint use of school
facilities and land policy can also be implemented in order to engage into the best use of
infrastructure. In addition to this, the government policies are also encouraging to assist the
shared and joint use of infrastructure. As the population is increasing and the space is reducing
so the sharing and joining the school collaboration is effective to access the better opportunities
(NSW, 2017). Moreover, it is also recommended to the Jenny that the effective program
management is beneficial with relation to the benefits of several stakeholders such as students,
communities and schools. In context to this, the land is a scare resource so the assets and

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infrastructure is becoming costly for the business so the Jenny is suggested to adopt the cost
effective approach. Moreover, the state infrastructure policy can also be recommended to adopt
and implement for the development of program management in efficient manner (Lock, 2017).
With respect to this, it is also recommended that the stakeholders in this program management,
the stakeholders should use the effective use of participants. With respect to this, the principle of
communication should also be approached in order to deliver the information to the stakeholders
of perspective program. The relationship approach can also work with encouraging the positive
relations. The Jenny can also be recommended over the implementation of project report in
careful manner so that the supportive decisions can be taken in relevant manner. With relation to
the proposed suggestions, it is also measured that sharing and join the hands will support to grab
the existing opportunities in the cost saving manner. This program collaboration will also be
significant for the community and school of perspective location to experience the assets in its
maximum utilization.
Over the analysis, the needs and wants approach can also be recommended to the program
manager so that the needs evaluation of stakeholders can be included and the strategies can be
implemented accordingly. Moreover, the school resources are not used in normal school hours
and after the school hours so it is recommended to employ the incentive system with the
reduction of impediments. The school infrastructure can also be developed in standard manner
and the timeframe strategies can also be approached in order to follow the Community Use of
School Facilities Implementation Procedures framework. With the evidence of several school as
Rosemeadow Public School and Chatswood High School are engaged into the shared used and
they are also getting benefits from available resources.

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2. Current program stakeholder management principles
Over the review of current case, it is determined that the stakeholders are the important part for
any project so the interest, affect and effect on those should be treated fairly. In context to this,
principle of collaboration is used as it is creative to push and encourage to several stakeholders
towards the cooperative behavior so that the program can be managed in significant manner. In
addition to this, the principle of communication is used because it is support to understand the
perception of different stakeholders so the decisions can also be taken in reliable manner
(Heldman, 2018). The planning approach or principle is also creative for delivering the solution
of problem in effective manner. Moreover, the principle of relationship is also creative for the
schools and communities to build the trust in engaged stakeholders. At the same time, it can also
be useful to develop the confidence to work with the people in productive manner. Moreover, the
compromise principles are also adopted as it determines the expectations and priorities of
stakeholders which directly support the parties to deliver the needs in required manner.
Moreover, it is also explained that the current system is might be lacking in the collaboration
with other schools and perspective societies so that the parties should engaged into the adoption
of new and strategic principle for the project. In relation to this, the authority council is also
engaging into the development of program management so that the reliable and available source
can be identified. This approach is considered valuable for the cooperativeness in between the
NSW and perspective community. In addition to this, the actions which are taken by the
government should also be treated in fair manner. As per the audit review of NSW, the issue or
problem is found out as the non- collaborative behavior and the interest of the parties so that the
program can be influenced in significant manner.

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Portfolio 4: Successful program management
The program management seems a simple and easy process but it is typical system where the
practical implications are proposed. In order to engage with the successful program management,
it is required to have in-depth knowledge about the strategy that is employed by the program
managers. The program is a wide approach to manage the project but it needs the subsequent
information and data about the projected problems in order to take the decisions accordingly.
The successful project management is concerned towards the practical portion of the project in
resilient manner so the organization can achieve the proposed objectives and goals. At the same
time, the successful program management is also focused on each and every activities of
program so that the challenges can be controlled in proper manner (Kerzner, 2017). It is also
revealed that the project process depends on the organizational conditions as the project is in the
critical stage or average in relation to completion manner. The program management faces the
challenges from the factors of projects as quality, scope, time duration and perspective
stakeholders along with the internal organization process so it becomes hazy for the program
managers to coordinate in between the organization, program and its stakeholders for desirable
results.
In addition to this, the successful project management considers the criteria in order to get
success. The successful stakeholders bring the required resource near the determined objectives
in order to get the objectives with the available resources. In context to the successful criteria for
a program, the major criteria are as triple bottom line such as time, cost and quality which are
crucial to be considered by the project manager. In relation to this, the project is carried out in

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systematic and sequence manner with the proper focus on objectives so that the deadline might
not miss and the project can be accomplished in planned time duration and scheduled budget.
In the current scenario, several organizations are successful due to their implementation and
having significant knowledge about the successful project management. For instance, the
American Airlines has merged with the US Airways that is directly engaged into the different
programs in practical manner. Moreover, the Company has engaged into the development of
portfolio and it has developed a program for management of available resources making time
entries, capacity planning and developing the practice with emphasis on what is happening and
how the best decisions can be taken. In addition to the example, Cengage learning is also
involved into the publication of medical paper and education papers with the forecasting capacity
in the significant manner. As it was difficult for the Company to forecast the demand of the
products and deliver it on time (Harris, 2017). The project was successful due to the effective
and successful program management with the inclusion of resource management investment,
capacity planning and the combined portfolio so that the successful project has been
implemented and the objectives have been attained in reliable manner. On the other hand, the
projects are failed due to the lacking of proper planning and subsequent planning for the program
in devised manner.

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Conclusion
On the basis of the above analysis, it can be stated that the personal learning portfolio has been
developed with reference to the given case studies as VANT’s, TSU’s rapid release, NSW audit
report and the successful program management. The reflective report is developed with the
learning from the portfolio.

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References
Archewka, J. (2014). Information Technology Project Management. USA: John Wiley and Sons.
Ayers, J. (2016). Supply Chain Project Management: A Structured Collaborative and
Measurable Approach. USA: CRC Press.
Ferreira, J. (2012). E-Manufacturing: Business Paradigms and Supporting Technologies: 18th
International Conference on CAD/CAM Robotics and Factories of the Future (CARs&FOF) July
2002, Porto, Portugal. Germany: Springer Science and Business Media.
Harris, E., (2017). Strategic project risk appraisal and management. UK: Routledge.
Heldman, K., (2018). PMP: project management professional exam study guide. USA: John
Wiley and Sons.
Kerzner, H. and Kerzner, H.R., (2017). Project management: a systems approach to planning,
scheduling, and controlling. USA: John Wiley & Sons.
Kerzner, H., (2017). Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. USA: John Wiley & Sons.
Lock, D., (2017). The essentials of project management. UK: Routledge.
Nicholas, J., and Steyn, H. (2017). Project Management for Engineering, Business and
Technology. UK: Taylor and Francis.
Nicholas, J.M. and Steyn, H., (2017). Project management for engineering, business and
technology. UK: Routledge.
NSW, (2017). Report on sharing school and community facilities. Retrieved from:
https://www.audit.nsw.gov.au/publications/latest-reports/sharing-school-community-facilities-
nov17#Executive%20Summary

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Phillips, J. (2018). PMP Project Management Professional Study Guide, Fifth Edition. USA:
McGraw Hill Professional.
Quinn, D.M. and Kim, J.S., (2018). Experimental effects of program management approach on
teachers’ professional ties and social capital. Educational Evaluation and Policy Analysis, 40(2),
196-218.
Sokowski, D. (2015). Mastering Project Management Integration and Scope: A Framework for
Strategizing and Defining Project Objectives and Deliverables. UK: FT Press.