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Managing a Successful Business Project - P1 Objectives and Aims of Project

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Added on  2020-11-12

Managing a Successful Business Project - P1 Objectives and Aims of Project

   Added on 2020-11-12

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MANAGING ASUCCESSFUL BUSINESSPROJECT
Managing a Successful Business Project - P1 Objectives and Aims of Project_1
Table of ContentsINTRODUCTION ..........................................................................................................................1P1. Objectives and aims of project.........................................................................................1Research questions.................................................................................................................2P2. Project management plan which covers aspects of time, cost, quality and communication.2P3. A Work-break down Structure and a Gantt Chart............................................................4TASK 2............................................................................................................................................6P4. Small scale research by applying qualitative and quantitative research methodologies..6TASK 3..........................................................................................................................................10P5. Data analysis..................................................................................................................10P6. Recommendation............................................................................................................17TASK 4..........................................................................................................................................18P7. Reflection.......................................................................................................................18CONCLUSION..............................................................................................................................19REFERENCE.................................................................................................................................20
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INTRODUCTION Today digital technology literally has changed every aspect of conducting a business.With every advancement of technology like cloud computing, way of doing operational activitiesbecomes more easy and fast. Cloud computing technology refers to a method for delivering ITservices under which resources are acquired from Internet. This project is based on concept ofunderstanding the importance of cloud technology in business (Spence, 2016). ContinentalConsulting Ltd. is chosen for this purpose, which offers business solutions to other companiesfor enhancing their operational activities. This company wants to upgrade its system with cloudcomputing techniques to increase productivity of business. In this regard, aims and objectives forexplaining the purpose of research is described in first part with a project management plan.Secondly, a work breakdown structure and Gantt Chart for providing stages and time-frame alsoexplained. For gathering information, qualitative and quantitative research methods are used.Lastly, recommendation and reflection based on project outcomes are discussed. P1. Objectives and aims of projectEvery business organization in today's competitive world, desires that it employees willperform their assigned duties in scheduled time period. To achieve this goal, innovative solutionsare required which makes it easier for workers to communicate, collaborate and shareinformation without any restrictions for completing a task. Cloud Computing techniques is oneof the innovative solutions like MS-Office 365 to create a streamlined working environment.Under such environment, workers are allowed to share data with other team members in quickmanner. This will turn to complete a task in short-interval of time (Trevino and Nelson, 2016). In context with Continental Consulting Ltd., this firm give business related solutions toother companies of UK. Therefore, it has to store large amount of data in system but due to usageof old techniques, operational activities are much affected. So, this company seeks to upgrade itssystem so that capabilities of business can be maximized.Topic: “The role of digital technology in enhancing growth and innovation of smallbusiness” Background of research: Continental Consulting Limited is a Business and Research Consultancy and headed byMario Bindas with a team of 22 expert consultants. This company has established 8 years before1
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and provide business solutions to other small and medium organizations. With rapid innovationin IT industry, techniques and equipment used by this firm are now become obsolete. Due to this,it has failed to gain competitive advantages. Therefore, this firm seeks to upgrade its system sothat maximum capabilities of business can be brought. The present research is going tounderstand the concept of cloud computing technology by which this firm can increaseefficiency of business. This technique helps in keeping and sharing large amount of data onremote serves as well as access the files via internet (Passerini, Tarabishy and Patten, 2012). Research aimThe main aim of administrating investigation in present project is “To determineeffectiveness of cloud technology in upgrading system of business”. A case study on ContinentalConsulting Limited.Research objectivesTo examine the concept of Cloud TechnologyTo determine the importance of implementing cloud technology in ContinentalConsulting Limited. To analyse the major challenges which are faced by organization due to upgradation ofcloud technology in business.Research questionsQ 1. What are the base to examine the concept of Cloud Technology?Q 2. What is the importance of cloud technology in Continental Consulting Limited?Q 3. What are the main barriers that can be faced by organization due to upgradation of cloudtechnology in business?P2. Project management plan which covers aspects of time, cost, quality and communicationProject Management Plan refers to a document which describes every stages of aparticular project. It includes various components like planning, executing, monitoring, initiatingand controlling. This plan is made to determine how activities of a project will be going on andwhat kind of result it obtains. Moreover, it also referred as blue print which defines roles andresponsibilities of each project makers and how activities are executed accordingly (Glover andKusterer, 2016). As per present scenario, Continental Consulting Ltd. wants to upgrade itssystem and implement cloud computing technologies for enhancement of business operations.Therefore, a PMP for this implementation process is given as below:- 2
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Scope:As Continental Consulting Ltd. fails to keep large data of customers properly andaccess on time due to usage of old techniques. So, this would create a large impact onoperational activities and performance of business. Therefore, introducing cloud computing helpthis firm to save data to a remote database. It will allow employees of this firm to access data onmultiple devices and store them using various services like Google Drive and Dropbox. Thus, allthese process, help this firm in operating its activities in large manner. It will give advantage tostay competitive in future at marketplace as well (Catlin, Jones and Jones, 2012).Cost: It refers to an important step under which cost for executing a new project isestimated. Thus, for implementing cloud technology in Continental Consulting Ltd., it isnecessary for managers to set a proper budget. To implement this technology, three aspects areneeded to be concerned first. It includes changes in infrastructure, maintenance of network andhardware storage. Thus, for these processes, near about £20K is required. ParticularAmountInitial Investment 100000Expenses:Operational ActivitiesR&D ActivitiesCost to IT ExpertsLicensing FeeMaintenance22000280001600060008000Closing Value20000Time: This part also entails the time-frame of all activities including formation of aimsand objectives, conducting literature review, analysing data, drawing valid conclusion etc.Therefore, to carry out complete project and implement new technology in business, near aboutone to years are required. Quality: For installing cloud technology in business, managers of Continental Ltd. needsto concern on entire process. It includes quality of new hardware and software componentswhich are installed in system. Since, cloud technology is not an individual technology therefore,it compromises with three main services. It includes IaaS (Infrastructure as a Service), PaaS(Platform as a Service) and SaaS (Software as a Service). Since, SaaS is expected for3
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experiencing the faster growth than IaaS and makes cloud computing technology more usabletool. While IaaS includes servers, hardware and software etc. which is vital for security. Inaddition to this, PaaS helps in taking feedback of clients and their reviews so that majordecisions can be taken. Risk: Creating modification in system and any aspect, may include various type of risksas well. It includes lost in control on budget, failure of project, insufficient funds etc.whichimpact on budget of company as well as condition of liquidity or debts can be raise. Therefore, tointroduce cloud technology, it is necessary to concern on every activity and make proper riskmanagement plan so that in case of failure, necessary can be taken to overcome from thesituation.Communication: For achievement of this project successfully, it is essential to build astrong team first. Therefore, for this assistance, project managers are required to provide opencommunication to all team members so that they can share ideas and develop good relationshipwith each other. In this, cloud technology implementation in system of Continental ConsultingLimited helps business person to anticipate issues and conflicts of workers, thereby retain themfor longer time. P3. A Work-break down Structure and a Gantt ChartIn order to execute a task in given span of time, researchers can use two major techniquesthat are- Work Breakdown Structure and Gantt Chart. Using these two techniques, managers ofContinental Consulting Ltd. can compete major activities on time in following manner :-A work breakdown structure is a deliverable oriented breakdown of a project intosmaller components. It is a key project deliverable that organizes the team's work intomanageable sections. The main purpose of a WBS is to reduce complicated activities to acollection of tasks (Huntington, 2018). Following are a few reasons for creating a WBS in a project :-Accurate and readable project organization.Accurate assignment of responsibilities to the project team.Indicates the project milestones and control points. Helps to estimate the cost, time and risk. Illustrate the project scope, so the stakeholders can have a better understanding of thesame. 4
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