Managing Financial Resources in Health and Social Care (MFR)

This report explores the principles of costing and cost control systems, identifying the information needed to manage financial resources effectively. It delves into the regulatory requirements for managing financial resources, including audits, budget preparation, and legal frameworks. The report also examines diverse sources of income in health and social care, analyzing factors that influence the availability of financial resources. It reviews different types of budget expenditure and evaluates systems for managing financial resources, including decision-making processes and budget monitoring arrangements. The report concludes by analyzing the relationship between health and social care services, costs, and expenditure, evaluating the impact of financial considerations on individuals using the service, and suggesting ways to improve the service through changes to financial systems and processes.

Managing Financial Resources in Health
and Social Care (MFR)
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Table of Contents
Task 1..............................................................................................................................................4
Introduction................................................................................................................................4
1.1................................................................................................................................................4
1.2................................................................................................................................................6
1.3................................................................................................................................................7
Conclusion:.................................................................................................................................8
Task 2..............................................................................................................................................9
Introduction:..............................................................................................................................9
2.1................................................................................................................................................9
2.2..............................................................................................................................................10
2.3..............................................................................................................................................12
Task 4............................................................................................................................................14
Introduction..............................................................................................................................14
1.4..............................................................................................................................................14
2.4..............................................................................................................................................16
3.3..............................................................................................................................................17
4.1..............................................................................................................................................18
4.2..............................................................................................................................................19
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4.3..............................................................................................................................................20
4.4..............................................................................................................................................21
Conclusion................................................................................................................................21
References.....................................................................................................................................22
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Task 1
Introduction
This report defines the costing and cost control system techniques. Cost control techniques are
very useful for business organization. This report explains various methods which are used in
cost control process and gives assistance in the decision-making process. Also, the report
explains the need and importance of appropriate information (Markgraf, 2018). In addition, legal
needs for managing the financial resources are also to be discussed in this report.
1.1. Explain the principles of costing and business control systems.
Costing is a group of techniques used to identify the cost. Cost accounting is the method used
for record-keeping, examine, classifying and executing the different plans for controlling the cost
of every business activities. Various principals followed by the Pennine care NHS is as follows:
Cost-benefit analysis: Under this analysis budgeted expenditure and incomes are compared with
each other to determinate the profitability of project (Markgraf, 2018).
Cost center: Every cost analyses and apportioned on the basis its cost center.
Unexpected loss is part of cost: Abnormal losses arise due to unexpected events like fire, theft
or accident. This cost is not related to production process so it will not be included in production
cost but it will charge in cost statement as an expense.
The cost charged after it incurred: Every cost in cost statement will be recorded when it arises.
For example, loss occurs due to fire or theft is only recorded if it happens. Only the basis of
estimation this will not charge to cost statement.
Previous costs are not included in future cost: This principle ensures that every expense is
recorded in the related period. Costs related to previous years will not be included in the future
period. Some expenses which are assumed as deferred revenue expenses will charge accordingly.
Principals followed for business control system:
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This system is used to reduce the chances of fraud. Cost accounting provides information about
the business process. This information can be used for effective forecasting and decision making.
Break-even analysis is also a useful tool in the business control system (Finkel, 2015). It is an
ideal stage where revenue is equal to the cost. Basic monitoring software helps to maintain an
updated record of financial information. Cost accounting techniques provide assistance in cost
control and forecasting of future strategies. Also, it provides a competitive advantage over
arrivals.
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1.2. Identify information needed to manage financial resources
To manage the financial resources of Pennine Care NHS Foundation Trust following information
required:
Information about assets: Information about various types of assets items like buildings,
equipment, funds, consumable inventory can be used to determinate the strengths and
weaknesses of the company (Root 2018). This information will also help to explain the potential
risk included in the business process and the same can be used for managing the financial
resources.
Information about funds and incomes: Various type of administrative information is required
for managing the financial resources. This includes data about availability of funds, incomes, and
others. This information is used for decision-making budgeting and forecasting (Root 2018).
Analysis of income statement gives guidance for strategic decisions like investment in new
projects or amalgamation with other companies.
Information about external changes:
About Market trend: information about market trends gives assistance to manage the financial
resources in a good manner.
About Change in economic policy: economic changes include changes in interest rates;
inflation rate etc. financial situation of Pennine care foundation will be also affected by these
factors. Information about these factors helps to manage the financial resources appropriately
(Gartenstein, 2018).
About Competitors: information about the arrivals is also needed for managing the financial
resources. Management can identify the straights and weakness of competitors and use financial
resources to take competitive advantage.
About Legal rules: information about legal changes is also needed for managing the financial
resources of the company. The company can make strategies as per legal framework and the
same will save the cost for the company (Gartenstein, 2018).
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M2: A range of sources of information has been used.
Various resources are available for obtaining the information. Inventory management statements,
budgets, financial statements, income statements, cash books are some resources which can be
used to avail the information for managing the financial resources.
1.3. Explain the regulatory requirements for managing financial resources
The legal framework is bounded by every organization. Every business must apply the legal
prerequisites to ensure the success. These prerequisites encourage the association of work inside
the standards of the statutory regulations of that specific nation. Various regulatory
requirements’ for managing the financial resources are:
Audit: audit is a process of monitoring used to identify the mistakes in process and documents.
Statuary Audit is necessary by law. Some internal audits are also conducted for monitoring the
business process. The audit is conducted according to the Auditing standards. The audit provides
detailed information about the financial situations of enterprises (Ingram, 2018). It also gives the
corrective action for the mistakes. The audit also works as a guard and identify the frauds
conducted by employees. In this way, it helps to manage the financial resources of the
organization.
Preparation of cash flow budgets: cash flow and fund flow statement provide detailed
information about the use of cash and funds. Funds are very important part of business process,
these statements show the use of cash and other funds. Management can examine this
information and take action for future.
Preparations of financial statements: preparation of financial statements is necessary under the
law of UK. Financial statements of Pennine Care NHS Foundation Trust deliver the finance
related information to related parties (Peavler, 2018). With the help of these statements
management of Pennine care can analyse the financial situation of organization and take steps for
corrective action as can per required for managing the financial resources.
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Legal rules and policies: various legal rules announced by the government are bounded for
business. Obeying these rules makes the company eligible to take various subsidies and helps
from the government.
Conclusion: this report concludes that various principals of costing system ensure the cost
savings for enterprises. Various types of information are required for managing the financial
resources of enterprises. it is also concluded that audit and other legal frameworks are helpful in
managing the financial resources of Pennine Care NHS Foundation Trust.
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Task 2
Introduction:
In this report, various sources of income are explained which are available to social and
healthcare organizations. The report also provides a detailed analysis of those factors which are
liable for enhancing the availability of resources. In addition, various types of budgeted
expenditure are also going to be discussed in this report.
2.1. Discuss the diverse sources of income that may be encountered in health and social
care
Various sources of income are available in health and social care. Combination of sources
depends on nature and the size of the organization. Pennine Care NHS Foundation Trust is also
working in the area of health and social care. Sources for the same are as follows:
Public income: public income includes receipts from the government, reimbursement of taxes
under UK laws and Grants received from state authorities. For receiving the public income
various statuary rules requirement needed to be completed (Traub, 2015).
Private income: private income includes the income from service provided by the organization.
It is the main source of income in health and social care sector. It also includes the income from
various investments. Pennine Care NHS Foundation Trust is providing various types of health
care services like dental services, adult, and child nursing etc. these services generate the major
part of income for organization (Traub, 2015).
Voluntary Income: A voluntary income includes the gifts received from private entities or
peoples. Amount received in donation and charity is also included involuntary incomes. Pennine
Care NHS Foundation accepts donations by gift, by cheque or online.
Local income: local income represents the income earned by Pennine Care NHS Foundation
Trust within the territory of UK in a particular period. Trust provides various health care services
to people to live well. Different services like mental health, PICU, drug and alcohol control,
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rehabilitation services are provided by the trust. Trust also provides school nursing services with
the territory of UK.
2.2. Analyse the factors that may influence the availability of financial resources in health
and social care organisations
Financial resources are most important factors for every organization. It is very helpful for
maintaining the business activities properly. Availability of financial sources depends on many
factors. Some of them are:
Government policy: the government is the administrative body of a country and it outlines
changes and alterations in the rules and policies surrounded by it. The changes in the legal
policies of the legislature can be viewed as a factor that impacts the accessibility of the financial
resources (Witkowski et. al., 2017).
Funding priorities: funding priorities depends on the nature and size of the business
organization. For example, two funding options are available to the company is equity funding or
debt funding. If the company goes with debt funding option it increases the liability of interest. If
the company goes with equity funding it increases the amount of dividend.
The policy of company: while choosing the sources of funding company’s long-term goals and
targets affects it directly.
Geographical locations: Distinctive geography has different factors. The accessibility of
finance-related sources is impacted by the land location of the association. The areas set the idea
of management gave, the customer of such management, the funding options and so forth.
Legal framework: the legal frame of enterprises affects the availability of financial resources.
For example, funding from equity shares is available for a company but the same is not available
for a proprietorship entity (Witkowski et. al., 2017).
Research and development: research and development is a major factor for a health and care
enterprises. As research and development are one the most important factor for Pennine Care
NHS Foundation Trust, it needs to get attention at the time of evaluating the funding options.
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Following three factors are also considered:
Economic factors: it finds the ways which save the financial sources of the company.
Efficiency factor: it includes the analysis of performance for maximum output by using
minimum financial resources (Witkowski et. al., 2017).
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2.3. Review different types of budget expenditure in health and social care organisations
Budgets are the statement which helps in forecasting and decision-making process. budget is
used to prepare the standards for future on the basis of previous year data. It also gives a
comparison between actual outcomes and standards targets. With the help of different types of
budgets performance of organization can be managed and steps taken for mistakes. Various
budgets are classified as follows:
Departmental budget: department budget refers the statement of estimated incomes and
expenses of a particular department or cost center. Every departmental manager is responsible
for controlling the extra expenditure related to his department. Cost center budgeting helps to
maintain the record of each department separately. With the help of this budget performance of
each cost, the center can be analyzed and remedial actions taken for mistakes.
Project management: every project needs budgeted analysis for better management. Project
management budgeting provides detailed information about the future possible incomes and
expenses. With the help of this budget, all future threats can be identified and remedial actions
can be taken for the same (Shpak, 2018).
Sales budget: sales budget includes the information about the sales and revenues of the
company. Management can identify the sales level at various prices and avail the benefit of price
optimization for the enterprises.
Capital budgets: capital budgets include the knowledge about the funds and capital. With the
help of these budgets different funding and investment options can be determinate and best
option can choose from available options (Shpak, 2018).
Master budget: master budget means an overall budget of the complete organization. In this
way, the master budget includes all sales, capital, expenditure budgets. It defines the overall
performance of the organization (Shpak, 2018).
Conclusion: it is concluded that various sources of income are available to an organization
working in health and social care. Availability of resources depends on the nature, size, legal
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status of an organization. It is also concluded that various budgets are proposed for managing the
business operations in a good manner.
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Task 4
Introduction
The assignment consists of the systems that can be used for management of financial resources
along with the decisions regarding expenditure. The ways of budget monitoring are included
consisting of the relationship between the cost and expenditure of the services provided. There is
a recommendation about ways to improve the service and impact of the same on the individual.
1.4. Evaluate systems for managing financial resources in a health or care organisation.
The management of financial resources is possible through following steps:-
The managing of financial resources is important for the growth and development of the
organisation. To manage the same it is important the NHS determine the sources of the income
through which the funds can be generated such as the providing of the health care service or
monthly or yearly subscription fees etc. There are various aspects where the allocation of
financial resources is important therefore it is important that the various cost centres are
established for the apportionment and allocation of the resources. NHS needs to establish the
budgets for setting up of the standards so that the managers are able to allocate the resources
which are best suitable for the organisation and also measure the actual performance attained
through effective administration. NHS can further establish a system making the person
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Managing
Financial
Resources
Determination
of Sources of
Income
Setting up of
cost centres
Setting of
Budgets
Administration
of budgets

accountable and responsible for the decisions that are being taken and can also conduct the audit
of the transactions and decisions taken to determine the reason for variance in case of any
unfavourable conditions. The Auditing will help in determining how effective the finance was
managed and improvements that can be made for a better results.
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2.4. Evaluate how decisions about expenditure are made within a health or social care
organisation.
The decision regarding the expenditure is very crucial especially in health or social care
organisation such as the NHS, therefore, these are made after effective analysis. The decisions
are taken by the organisation depending upon the factors that are surrounding them such as the
environmental factors. It is important to analyse the environment to analyse any threats are there
along with the opportunities that can be beneficial to increase the profitability. It is important to
identify the priorities so that the best results can be attained with the resources available (Ingram,
2018). The goals and objectives affect the decision making of the company expenditure. The
planning can be either long term or short term for the attainment of the goals based on which the
expenditure is being done. The cost-benefit analysis is also an important factor before any
expenditure is incurred. The cost-benefit analysis is important for determining the expenditure
made is cost effective and the return would be higher than incurred. There is always risk
involved with the expenditures incurred therefore making it important for the organisation to
evaluate the financial risk in case of any unfavourable conditions (Bass, 2018). The viability of
the project is determined before the expenditure with the help of the project management.
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3.3. Evaluate budget monitoring arrangements in a health or social care organisation.
The monitoring of budget is important to make the changes depending on the results that are
being achieved by the organisation or take preventive steps to overcome the variances. The
monitoring arrangements can be done with the help of the cash flow, controlling costs,
spreadsheet data and training. To effective monitoring of the data, it is important that there is
proper training provided to analyse the results that are being achieved by the organisation and
make changes accordingly. The cash flow is useful in determining the outflow and inflow of the
cash expenses that are being incurred by the organisation. It is useful for monitoring as the
organisation is able to determine the expenses that are being incurred and try to control it
(Manion, et. al., 2017). The cost is important factors which need to be addressed effectively. It is
important that there are regular improvements made in the controlling the cost so that there is an
increase in profitability. The company can also prepare the spreadsheet for the recording and
analyse of the data that are being achieved by the organisation. It can also be used to determine
the changes and variance that are there in the actual and budgeted results.
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4.1. Identify information required to make financial decisions relating to a health and
social care service
The decision making is an important process which can be conducted by the specialised person
only. To make the decision making it is essential to know about the roles and responsibilities of
each personnel in the organisation. The NHS must focus on providing proper accountability and
responsibility to the managers of the company (Nordmeyer, 2018). The information includes the
attainment of the funds from various sources such as the health and care activities and treatment.
The decision making also includes the expenses that need to conduct to improve the service of
the health and social care service. There are various factors such as the Micro and Macro factors
which can be categorised as the internal and external factors. The information related to the
factors that are surrounding the organisation also needs to be analysed by the management for
the decision making as it can affect the viability of the project. The decision is also based on the
requirement of the particular thing over the other (Nordmeyer, 2018). The priorities affect the
decision making as the resources are always scarce in relation to the available option. It is
important to choose the best option out of the available one so that the profitability of the
company can be maximised.
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4.2. Analyse the relationship between a health and social care service delivered, costs and
expenditure
The relationship between the service and cost can be observed as the service quality depends
upon the cost incurred. The cost is important factor in the service providing agency. The benefit
depends upon the price that is being given by the consumers. The expenditure incurred is also
affected by the service that is being availed by the consumers. The purchasing arrangements are
made by the organisation depending upon the benefits that are being received with
implementation of the same. There are various types of pricing policy used to determine the
effective price of the services and product that are being provided (Hastings, et. al., 2015). The
pricing policy such as the cost plus profit technique can be used by the organisation to determine
the effective pricing. The pricing is dependent upon the cost that is incurred for the providing of
the service and the profit that the company wants to earn. Every organisation wants to cover the
costing so that they are able to grow for the long time and attain the sustainable success. The
decrease in the cost leads to increase in the profitability.
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4.3 Evaluate how financial considerations impact upon an individual using the health and
social care service.
The financial consideration impacts the individual on the basis of the quality of service. The
financial consideration is higher for the higher services but has increased benefits. It is important
to keep the consideration of the service to be accessible to all. A very high consideration can
keep the consumers deprive of the benefits and also decrease the consumer base of the company,
therefore, it is important that they focus on meeting the consumer needs in an effective and
efficient way. The effect on the individual can be understood that they are not able to avail the
service due to high financial consideration but in case of low financial consideration, the
individuals are able to use the services to maintain the health. The impact of the health and social
care can be seen that it helps in increasing the productivity and efficiency of the people as they
are able to work properly. The individual is able to work with the full potential helping them to
achieve the individual goals and objectives.
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4.4. Suggest ways to improve the health and social care service through changes to financial
systems and processes.
The health and social care is the basic necessity of the people which must be taken care. The
NHS can prepare more valuable packages so that the services can be availed by each and every
group of the organisation. The NHS can also improve the technologies to increase the efficiency
of the services at a minimal cost. The financial system can be made much more accessible to the
consumers along with better utilisation of the resources (Witkowski et. al., 2017). The
organisation can look for the processes that can improve the management of the financial
resources with optimum utilisation of the resources. There can be better management of the
resources through funding and allocation of the resources and effective cost of the services.
Conclusion
It can be concluded with the help of the assignment that there are various sources of income. It
can be stated that it is important to set the budgets and reconcile the transaction. The decision
about expenditure is based on various factors which are important for the organisation. The
decision making is based on the information available. The impact on the individual is based on
the service that is being availed by them. It is important that there are options available and they
must focus on effective decision making for better efficiency.
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