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Project on Managing Information Systems

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Added on  2020-05-28

Project on Managing Information Systems

   Added on 2020-05-28

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Running Head: MANAGING INFORMATION SYSTEMSLetter to SponsorDear David Duff,I am <INSERT NAME>, Business and Marketing Manager for Red Rooster. You shouldknow that as a part of our business plan and strategy, we are looking to implement ERP systemthat will not only enhance our business but will also provide us with some new businessopportunities as we continue to grow. It is in my knowledge that you make significantinvestments in projects where you can also earn high values of profit. Hence, as we are lookingfor sponsor who will invest in our project and support us with sufficient funds, we have selectedyou as one of the potential investors in the project. To clear your doubts regarding investment, Ihave attached overall proposed budget for the project and the possible cost benefit from whichyou will also receive a major share. I have also attached the project plan document so that youare better prepared to learn about the project and its future prospects. We at Red Rooster hope tobuild up a partnership in a short time that will benefit both the parties sufficiently.Sincerely,<INSERT NAME>Business and Marketing ManagerRed Rooster
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1MANAGING INFORMATION SYSTEMSManaging Information SystemsName of the StudentName of the University
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2MANAGING INFORMATION SYSTEMSTable of ContentsLetter to Sponsor..............................................................................................................................0Executive Summary.........................................................................................................................31.0 Introduction................................................................................................................................42.0 Project Development and Implementation Plan........................................................................42.1 Project Objectives......................................................................................................................42.2 Identification of Problem and Proposed Solution......................................................................52.3 Discussion of SDLC Steps.........................................................................................................62.4 Analysis of Existing Business System.....................................................................................102.5 Project Schedule and Gantt Chart............................................................................................112.6 Proposed Budget and Expenses...............................................................................................152.7 Stakeholder Analysis...............................................................................................................192.9 Risk Identification and Management Plan...............................................................................202.10 Change Management Plan.....................................................................................................213.0 Conclusion...............................................................................................................................22References......................................................................................................................................23Appendix........................................................................................................................................27
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3MANAGING INFORMATION SYSTEMSExecutive SummaryInformation systems are the technical setups that help to grow and manage the businessof an organization. Since manual business management has been replaced by computerizedcontrol, information systems play a very important role in the every business organization. RedRooster is an Australia and New Zealand based fast food retail chain that also uses informationsystem for business management over its entire supply chain. However, the current informationsystem has a number of problems that must be addressed in order to enhance the chances of newbusiness opportunities of Red Rooster. This particular report is based on the development of aproject plan that emphasizes on the development of ERP system that will replace the existinginformation system at Red Rooster. This ERP system will address all the problems identified inthe current information system of Red Rooster and will also help the company to explore newbusiness possibilities.
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4MANAGING INFORMATION SYSTEMS1.0 IntroductionRed Rooster is a fast food retail chain that mainly conducts business over various parts ofNew Zealand and Australia. Recently it has been found that the current information system usedby the company is not sufficient in terms of the current market and there are a lot of issuesoccurring due to this (Gupta and Naqvi 2014). The company wishes to address and solve theseissues immediately as well as venture new business possibilities that will enhance the growth ofthe company including entrance in new and international markets. In this report, a project plan has been provided that deals with the planning of the entiresystem development life cycle of the proposed ERP system that will solve the problemshighlighted in the current information system at Red Rooster. The new ERP system will replacethe existing information system and will increase the business efficiency in fulfilling businessgoals and opportunities set by the company.2.0 Project Development and Implementation Plan2.1 Project ObjectivesThe main objective of this project is to identify an information system related problemfaced by the chosen organization and propose a system that will be able to solve the identifiedproblem as well as allow new business possibilities for the organization. In this particular project, the chosen organization is Red Rooster Australia, which is a fastfood restaurant chain dealing with chicken based food products. From the analysis of the existingbusiness information system used by Red Rooster, it has been found that the main problem faced
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5MANAGING INFORMATION SYSTEMSby the company is that there is a lack of sufficient business continuity and coordination amongdifferent aspects like marketing, financing and inventory management (Shatat 2015). Hence, theobjectives of the project can be defined as follows.To identify the reasons behind the lack of business continuityTo identify the issues faced by Red Rooster while using the existing businessinformation systemTo propose a new system to replace the existing business information system (thechosen proposed system is ERP)To prepare an implementation plan for the proposed ERP systemTo analyze seven steps of SDLC for the proposed implementationTo estimate schedule and budget for the proposed ERP implementationTo analyze risks associated with the projectTo prepare a change management plan for the project2.2 Identification of Problem and Proposed SolutionRed Rooster deals with fast food retail chain whose exclusive expertise is various chickenbased food dishes. Due to the quality and taste of the dishes, the company is extremely popularin Australia and New Zealand. Due the size of the organization, manual management is notpossible and hence, the company has implemented a business information system that helps tomanage all the business operations over all the branches of the supply chain (Zach, Munkvoldand Olsen 2014). However, with the rapid growth of the organization, it has been found that a lotof business problems have started to appear. Due to lack of coordination between differentbranches of the chain, no business continuity can be established anymore. Furthermore, the
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