Managing Operations and Projects for Charity Fundraising Event for Homeless People in Great Britain

This report discusses the project 'Charity for Good' organized by London School of Business and Management to raise funds for homeless people in Great Britain. It covers project overview, scope, objectives, stakeholders, team roles, project constraints, assumptions, approvals, authority, cost management, time management, and action plan.

Running head: Managing Operations and Projects
Managing Operations and Projects

Managing Operations and Projects 1
Executive Summary
Homelessness is a great issue in Great Britain. Research show that more than 3, 00,000 persons
in the country which equals to one in every 200 are homeless or residing in improper homes.
Around 307000 people are sleeping on the road or have been accommodated in the temporary
houses, bed or breakfast rooms and hostels. It accounts to an increase of 13000 people as
compared to the previous years.
So, London School of Business and Management have decided to organize a fund raising event
for the homeless people of Great Britain. The project is targeted to fulfill the necessities of the
homeless people. The title of the project would be ‘Charity for Good’. Under this project the
fund raising event would be organized in the month of May, 2018. Its aim is to raise a minimum
amount of £2018 which would be spent for the benefits of the homeless people.
The aim of the project is to ensure that no citizen in the country remains or becomes homeless
and it plans to fulfill its objective by the end of 2018. So, a project report is formulated in this
regard. Its various aspects such as project cost management; time management and risk
management are stated in this report.

Managing Operations and Projects 2
Contents
Executive Summary.....................................................................................................................................1
Introduction.................................................................................................................................................3
Project Overview and Scope........................................................................................................................3
Project Rationale, Scope, Objectives and its duration..............................................................................3
Project stakeholders and their roles and responsibilities..........................................................................4
Project team with roles and responsibilities.............................................................................................4
Project Constraints..................................................................................................................................5
Project Assumptions................................................................................................................................5
Approvals and Authority needed.............................................................................................................6
Project Cost Management............................................................................................................................7
Work Breakdown Structure of the Resource Analysis.............................................................................7
Formulation and implementation of financial plans................................................................................7
Follow up of the financial plans...............................................................................................................7
Budgeting & Projected Revenue..............................................................................................................8
Project Time Management...........................................................................................................................9
Action plan................................................................................................................................................10
Project Risk Management..........................................................................................................................12
Risk Matrix............................................................................................................................................12
Conclusion.................................................................................................................................................14
References.................................................................................................................................................15

Managing Operations and Projects 3
Introduction
According to The Guardian (2017) more than 300000 persons in the Great Britain are homeless.
According to the statistics, almost one person in every two hundred persons does not have a
house or is living in one which does not fulfill the basic necessities.
To curb the problem of homelessness, London School of Business and Management is
organizing a fund raising event in the month of May, 2018 under the project titled as ‘Charity for
Good’ .It has been launched for the welfare of the homeless people. The duration of the project
would be 3 months starting from 1st of March, 2018 to 31st of May, 2018.
The project targets to collect £2018 from the fund raising event. The requirements of the
homeless people such as food, drinks, and bath and body products would be taken care of with
the help of funds raised by this project. Also, a campaign would be held under this project which
would encourage the homeless to collectively appeal to the government to build affordable
homes for them (Fitzpatrick et al., 2017).So, this project along with the various aspects related to
time, cost and risk management have been discussed below in the report.
Project Overview and Scope
Project Rationale, Scope, Objectives and its duration
The fund raising event under the project ’Charity for Good’ would be launched in the College’s
premises. The rationale for organizing the fund raising event would be to help the homeless and
to take care of their requirements (Holzer and Baum, 2017).
The scope of the project is to minimize the problems faced by the homeless people and cater to
their needs.
The objective of the project is also to organize a campaign to encourage the social service groups
to appeal to the government to construct affordable homes for the homeless people (Homeless
Link, 2017). A team of students from London School of Management would be helping to make

Managing Operations and Projects 4
this project successful. The fund raising activity would consist of selling of the tickets of the
dance program conducted in the campus of the college. The duration of the project would be 3
months, starting from 1st of March, 2018 to 31st of May, 2018.
In this regard, several team members and the students of the college would be invited for
performing in the college’s campus. They would be convinced to contribute in this social cause.
Project stakeholders and their roles and responsibilities
The stakeholders of the project are the event organizers- the students and the staff members , the
management of the college, the government and the money donors, the homeless people for
whom this event is organized and the audience with the help of whom the money would be
generated.
The responsibility of the organizers of the event and the management is to organize the event
properly and to raise appropriate funds so that these can be allocated to the homeless people .
The government and the money donors shall be responsible to donate charity for this event and
to not demand their money back till the completion of the event. The homeless people have the
responsibility to not to misuse the money and the products donated to them and to use them
judiciously. The audience has the accountability to participate in this fund raising activity and to
purchase the tickets so that revenue can be generating for this fund raising activity.
Project team with roles and responsibilities
A team of students comprising of 13 would be required for the completion of the project. A
leader would be selected amongst them. He would be supervising and managing the work of all
the teams. The remaining 12 students would be divided in the groups of three each. So, in all
there would be four groups of three students each. The roles and responsibilities of each of them
are stated in the Work Breakdown Structure below:

Managing Operations and Projects 5
Project Name: Charity for Good
Project Manager: ABC
Date: 1st March ,2018 to 31st May,2018
Project Constraints
There are certain constraints faced by the team in implementing the project. It includes higher
donor expectations, increased regulation related to charity fundraising and cuts to traditional
funding streams (The Guardian, 2017).
(1) Team 1- Phase 1
Budget planning and
monitoring regarding its
appliction
(1.1) Arragement of
the funds
(1.2) Allocation of the
funds to different
teams
(1.3) Monitoring
regarding the
application of funds
and its accounting
(2) Team 2- Phase 2
)Invitations to the
students for
performance
(2.1) Making
necessary
arrangemnets for the
students
(2.2) Monitoring of the
arrangements
(3) Team 3- Phase 3
Event Managing
Team
(3.1) Necesaary
planning and
arrangemnts for the
event.
(3.2) Sales of the
tickets.
(3.3) Handling the
money collected from the
event to the budget
pallning and monitoring
team.
(4) Team 4- Phase 4
Post Event Management
Team
(4.1)Procurement of
the things from the
funds collected from
the event.
(4.2)Making
necessary planning
for the donation.
(4.3) Distributing the
gifts to the homeless
people.
Charity for Good

Managing Operations and Projects 6
Project Assumptions
The assumptions relating to the project are that the donors are generally generous and caring
people. They want to know the purpose for which their donations would be utilized. They are
individuals therefore differ in their interests, habits and responses (FSI, 2016).
Apart from that, it is assumed that it would turn into a successful project and gain lots of
appreciation from the donors. The team would be able to gain more output with less funds by
managing it well (Department for Communities and Local Government, 2017).
Approvals and Authority needed
According to The Charity Commission (2013) section 3 of the fundraising rules summarizes the
principles which the fundraisers should follow while taking the responsibility for charity
fundraising. Also, the fundraisers should act in the best interest of the charity. The fundraisers
are responsible for protecting the resources and integrity of the charity.
The fundraisers should comply with the rules and regulations of Charities (Protection and Social
Investment) Act 2016. Also, there are various compliances such as data protection law. The
Code of Fundraisers Practice should also be followed by the fundraisers (MacQuillin, 2016).

Managing Operations and Projects 7
Project Cost Management
Work Breakdown Structure of the Resource Analysis
Formulation and implementation of financial plans
With the help of the procured funds, £ 1000 can be spent in arranging food and other facilities
for the homeless people. £ 1018 can be spent in arranging health care services for them.
Follow up of the financial plans
The formulation and implementation of the financial plans related to the fundraising event for the
welfare of homeless people should be well monitored and observed so that the maximum
facilities can be accessed by the homeless people. However, due to lack of funds, there might be
some constraints in availability of facilities (Hafez, Aziz and Elzebak, 2015).
(1) Procurment of
Resources £6000
(1.1) Gifts and
Donations from team
members , friends
and family
(1.2) Charity and
grants by the
Government
(1.3)Sales of the
ticket
(2) Allocation of
Resources £ 3982
(2.1) Budget
Planning and
monitoring
(2.2) Invitations to the
students for
performance
(2.3) Necessary
Planning and
arangemnent for the
event.
(2.4) Procurement of
the things collected
from the donation .
(2.5)Distribution of th
things to the
homeless
Charity for Good
Total Budget -£2018

Managing Operations and Projects 8
Budgeting & Projected Revenue
Charity for Good
Projected Revenue and Expenditure
Statement
For the month of 1st March to 31st May,
2018
Revenue Amount (in £ )
Sale of tickets (100
tickets of £ 30
each) 3000
Charity and grants
by the Government 2000
Gifts and Donations
from 13 team
members , friends
and family 1000
Total 6000
Expenditure Amount (in £ )
Making necessary
arrangements for
the performing
students 1082
Sitting
arrangements for
the audience 900
Printing of tickets
and advertisement
material 2000
Total 3982
Income before taxes 2018
Income tax expense NIL
Net Income after
taxes 2018
Project Time Management
Project time management is the effective utilization of time through productivity and efficient
planning. There are various tools and techniques for project time management. Some of them
are:

Managing Operations and Projects 9
1. Project Schedule Planning: In order to develop the schedule, the various activities would
be defined followed by their sequencing and assessment of their resources and time taken
to complete the task. In this case, the activities related to making necessary arrangements
for the performing students and the budget planning would be defined followed by their
sequencing and assessment of the financial and non-financial resources and time taken
for their completion would be stated.
2. Project Scheduling Terms: The Project Scheduling terms help in interpreting and
communicating the plan. Some of them are:
(a) Backward Pass: It is a critical path calculation procedure which calculates the
earliest date of the activities on the network. It works backward to find activities
whose start and end date was the latest (Ramadan and Borgonovi, 2015).
(b) Forward Pass: It is a technique to move forward to calculate the duration of the
activity.
(c) Critical Path: The critical path of the project is the order of the activities which are
the longest time consuming activities. It will help in determining shortest time to
accomplish the goals of the project (Keleckaite and Meiliene, 2015).
(d) Project Network Diagrams: A project network is a graph or a flow chart in which the
terminal elements are to be completed through the terminal elements and their
dependencies.

Managing Operations and Projects 10
(Note: Longest path as per the critical path= 1, 2, 3, 4, 6= 20+15+10+20 =65 days)
(e) Slack time: Float or slack is the time that a work can be deferred without having an
impact on the deadline of the other tasks or the project’s final delivery date. The
former is known as free float and the latter is known as total float (Charity Times,
2013).
3. Project Crashing: It is used to shorten the project schedule. It is also used to supplement
the skilled project resources to critical path tasks.
4. Project time estimates: Time estimation helps in setting the deadlines and planning of the
project and understanding its results.
Action plan
Activities Work Description Schedule Predecessor
1 Budget planning and
its monitoring
20days -
2 Necessary planning
for the event.
15 days 1
3 Fund raising from the
donors
10 days 1,2
4 Invitations to the 20 days 3
1 2 63
5
4
20days 15 days
10
days
17da
ys
20
days
10 days

Managing Operations and Projects 11
students for
performance event.
5 Procurement of the
things from the funds
rose.
10 days 3,4
6 Planning for the
distribution and
execution of the fund
raising event.
17days 3,5
5. Project Gantt chart: A Gantt chart represents the time span of the project divided into sub
parts on its horizontal axis and tasks on its vertical axis. The horizontal bar of different
lengths projects the sequence, time span and timing of each task (Carcaño, Suárez and
Ibarra, 2015).
Particulars March 2018 April 2018 May 2018
Budget planning and its
monitoring.
Necessary planning for the
event.
Fund raising from the
donors.
Invitations to the students
for performance event.
Procurement of the things
from the funds rose.

Managing Operations and Projects 12
Planning for the
distribution and execution
of the fund raising event.
Project Risk Management
Risk can be understood as the possibility of the failure of the project. Risk Management is the
policy of the organization optimizing the investments and the risks to reduce the probability of
failure. Thus the elements of risk management are Risk identification, Risk Analysis, Risk
Treatment and monitoring (Rahman, Wang and Mohamad, 2015).
Risk identification is recognizing and recording probable risks which can affect the performance
of the project. In this project, the risk of the loss of funds and data has contributed to the
problems faced by the project .Managing the event with low budget also remains a risk for the
team.
Risk Analysis answers to certain questions such as what is the extent of the risk. Loss of data and
funds can have a negative impact on the management of the project.
Risk Treatment: Risk treatment involves analyzing the various options to reduce the risk such
as risk avoidance, reduction, transfer and acceptance. The highest rated risk of low procurement
and loss of funds due to theft can be reduced through conscious management of funds.
Risk monitoring and review: It involves regular checking and surveillance .The outcomes of the
activity should be an input of the review and continuous improvement of the firm’s risk
management framework. The team leader and professors should consistently monitor and review
the areas which are prone to risk and adopt appropriate methods to mitigate them.

Managing Operations and Projects 13
Risk Matrix
Risk matrix is used to define the level of risk by taking into consideration the possibility of the
occurrence of the risk against its severity of results. It is used during risk assessment and
management decision making (Magistrale, 2017).
Risk Response Plan
Components of risk Details
Risk Identification The risk of less procurement of funds or loss of
funds and loss of data and cyber-attack.
Risk analysis The risk of cyber-attack can lead to loss of data
if the computers and other gadgets are not
protected. Furthermore, if the funds are not
protected from theft, it may be lead to
mismanagement of the entire project resulting
in its failure (Bodicha, 2015).
Risk Treatment and Monitoring The risk should be mitigated by continuous
surveillance of the systems and proper
antivirus and backup systems should be
installed in them. The funds should be
deposited in the bank to protect them from
theft (Luppino, Hosseini and Rameezdeen,
2014).

Managing Operations and Projects 14
.
Conclusion
Hence, to conclude, as the project manager of the project’ Charity for Good’, I would endeavor
by all means to make this project successful. The scope and the objectives of the project are to
cater to the needs of the homeless people and to provide them medical facilities. There should be
more homeless shelters and amenities for those in need, so that they are able to live a life of
dignity and integrity like the rest of us.
In order to make this project a successful one, our team have procured funds from the
government and friends and family. But the constraint here is lack of funds .Had there been more
funds, the team would have catered to a large number of poor and needy. With the help of proper
management and planning, the team would attempt to accomplish its objectives.

Managing Operations and Projects 15
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Management Processes and the Schedule Performance of Construction Projects in Mexico.
Journal of Construction Engineering.2015, pp. 1-9.
Charity Times (2013) Cost control for charities: maximising the impact for target causes by
making budgets go further [online]. Available from:
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%20are%20homeless%20March%202017_0.pdf on 23rd February, 2018.

Managing Operations and Projects 16
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