Managing Projects

This report discusses the key characteristics of a project, the significance of integration management, approaches to generate project budget, types of project risks, quality methods for successful project completion, and the life cycle of Sun-Project 20X20.

MANAGING PROJECTS

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1. Define the key characteristics of any project...........................................................................1
1b. Discussion on the significance of integration management in project management setting. 1
2. What is the scope statement for project? What roles does work breakdown stricture have in
such statement..............................................................................................................................2
3. Define approaches to generate budget for specific project budget..........................................2
4. Identification on four kind of project risk and outline varied responses to overcome............2
5. What quality methods aids to introduce to ensure project successfully completed.................3
6. Prepare Gantt chart and identify the critical path. ..................................................................3
TASK 2............................................................................................................................................4
Description on life cycle stages, processes, management and control problems associated with
managing life-cycle of Sun-Project 20X20..................................................................................4
CONCLUSION ...............................................................................................................................8

INTRODUCTION
Project management defined as practice of leading the work of team to accomplish
objectives and meet success criteria at a particular time (Wied, Welo and Oehmen, 2020).
Hence, this intended to help to anticipate and understand the issues with crucial knowledge,
prepare, plan and coordinate activities to deliver the project successfully. This is discipline of
initiating, planning, executing and managing the resources with the goal of accomplishing
deliverable within budget and time.
The present report is based on benefits and limitation of different approaches to project
planning and control by relating these to circumstances in the case outlined.
Furthermore, key characteristics of any project, discussion on significance of integration
of management in project management setting, Also define the approaches that aids to generate
the budget for the specific project budget. Herein, the depth analysis will be undertaken on all
aspects of project life cycle stages, management, processes and control project in managing the
Sun-Project 20X20.
TASK 1
1. Define the key characteristics of any project.
The key characteristics of project are outlined in the following context such as are-:
 This has the single definable purpose and end item or result.
 Each project has the unique feature that needs to be delivered within the boundaries of
this project.
 The project is of temporary in nature and this also has defined start and define end-point.
 Project can be very often the cross functional or indeed cross enterprise (Procter and
Kozak-Holland, 2020).
 The project is not business as usual that is more akin to a process.
1b. Discussion on the significance of integration management in project management setting.
Project integration management termed out as way of making varied processes work
together. This takes the varied processes that are being used in project and also make sure that
this are coordinated (Stapleton,Steiger and Davis, 2020). Henceforth, the main purpose of
integration management is to taken steps towards to manage and coordination all the activities
and process throughout the project life cycle. This supports to coordinates all elements of the
project. It is inclusive of coordinating the resources, task, stakeholders and other project
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elements. However, the project integration management works as to coordinates the whole
elements and leads to project to ensure satisfaction to stakeholder and successful completion.
2. What is the scope statement for project? What roles does work breakdown stricture have in
such statement.
Project scope statement termed out as tool that used to define the major deliverable of
project and this is inclusive of the high level needs, key milestone, constraints and assumption
(Orgut, Batouli and Jaselskis, 2020). This is also assist to define the boundaries of the given
project.
However, the main object of WBS is to minimize the complicated activities towards to
the collection of task. It is very significant for the project managers as she is able to oversee the
whole task in more effective than the complex activities (Stark, 2020). In addition to this, task
needs independent and measurable with the clear defined limits.
3. Define approaches to generate budget for specific project budget.
Effective budget management can be defined as the primary area of focus for project
managers that value their careers. In this, the main tow approaches that aids to creating the
budget are termed out as-:
 Top down approach- This is the approach that is mainly putting focus on to
accomplishing the project in the allocated budget and this also take towards to reduction
and efficiencies in wasteful practices (Yang and Frangopol, 2020). Top down budgeting
is technique that develops the high level budget for the company. It is budgeting that
saves the time for lower level of the management. In addition to this, it leads to saves
both time and resources that the manager must use to formulate the budget.
 Bottom up approach- It is defined as approach that is good and effective for team morale
as this leads the project manager to get involve the team in the creation of budget. It is
approach that also termed out as participate budgeting. This is the process that start in the
individual department in which the managers works as to creates the budget than send
this to upwards for approval. This is termed out as information that processing based
over the incoming data from the environment to for the perception.
4. Identification on four kind of project risk and outline varied responses to overcome.
The common type of the project risk are outlined in following manner as are-
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 Technical risk- It is not confident that the specific need is accessible given the constrains
of existing technology. By appointing the technical expert person this issues can be
sorted.
 Supply chain- This is issue that can easily procuring high materials quality. With the help
of building good relationship with the suppliers the things can be carried out effectively
and efficiently.
 Resource risk- It is defined as risk that fails to meet object due to lack of the resources.
Thus, project management must have some adequate amount for resource management.
 Interpersonal- They are termed out as individuals that possess more than the technical
skills such as developing project schedules and performing risk analysis.
5. What quality methods aids to introduce to ensure project successfully completed.
Quality management is termed out as process that works as to ensure that all project
activities must be design, plan and execute a project in effective and efficient mode. Thus, main
purpose is to respect the purpose of performance and objectives (Sanjuan and Froese, 2018). The
technique to project management are outlined as-:
 Cost benefit analysis- It can be defined as similar to the cost benefit ratio. Under this, it
can be defined that cost and benefit needs to be measured to analyze the trade offs in
terms to providing quality.
 Cost of quality- This includes the cost that conform to the required quality of project
that covers to ensure conformance to need as well as the cost of finding the right balance.
 Quality control- It is termed out as process that measure the details of product result
such as deliverable also of the project management result such as schedule etc.
6. Prepare Gantt chart and identify the critical path.
Task Name Duration Start Finish Predecessors
a 7 wks Mon 6/1/20 Fri 7/17/20
b 4 wks Mon 7/20/20 Fri 8/14/20 1
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c 3 wks Mon 8/17/20 Fri 9/4/20 2
d 6 wks Mon 8/17/20 Fri 9/25/20 2
e 4 wks Mon 9/7/20 Fri 10/2/20 3
f 7 wks Mon 9/28/20 Fri 11/13/20 4
TASK 2
Description on life cycle stages, processes, management and control problems associated with
managing life-cycle of Sun-Project 20X20.
Project life cycle termed out as sequence of phases that project went through from its
initiation to its closure. In addition to it, project process defined as unique actions and
identification that the whole project implementation and internal process in the project. In
addition to it, this can be stated that project life cycle defines the stages in which the project goes
through with the help of it progresses from start to finish (Ainscough Neailey and Tennant,
2018). On the other hand, this can be stated that well-defined life cycle works as to brings order
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and structure to the project. This article will demystify the project management life cycle and
help you run better projects. In addition to this, it can be defined that project is completed, tools
can be archived and all of the resources are sent to new projects, the job is closed out, and then
the entire process starts over.
In addition to this, the project life cycle are outlined in following context as are-:
Project initiation- This is the first phase that where the project begin. In addition to this, the
project management work with the stakeholder and this also aids to gather and collect data.
Therefore, the requirement of project is mainly determined and document can be created
effectively and efficiently. It is defined as the stage that is also termed out as the project
introduction. Hence, this is inclusive of the things as are-
Business case- The Project Xperts-20 has been awarded the contract to refurbish the all
classroom and lectures threats from the ground floor to the second floor of university of
Sunderland London Campus to up to the minute learning campus. In addition to this, the Sun-
Projects 20X20 has been given project to refurbished lecture and classroom that would be
accomplished with the latest smart-boards and interactive gadgets. In this way, the entity has to
take the overall responsibilities for the initiation, planning, execution, control and closing the
project etc. Thus, Sun-Project 20 are very responsible from starting to finish the entire project.
Feasibility study- Under this, the purpose and objectives are needs to be formulated and
feasibility to the project needs to be evaluated in relation to technological and economical
context. In addition to this, the cost to the commodities and work can be estimated along with
the resources that are needed in the completion of the project activities.
In the present case,
Planning- It is termed out as the crucial stage in which entire project planning needs to be done
in order to gain proper outcome. Therefore, the team can be formed up with the project activities
that are decided. Under this, the scheduled can be developed that what kind of the activities can
be performed and in which manner that assist to accomplish the overall object. Planning is
crucial activity that aids to define the future course of action. In addition to this, this covers
scope, task and cost etc. to carry out the project management successfully. To conduct and safe
proper planning the entire process will break the whole process into the sub-parts. In addition to
this, the manager will look towards to previous process of acquisition (Ainscough Neailey and
Tennant, 2018.). By the use of effective planning, the proper outcomes can be accomplished.
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With help of it, basis of planning needs to be done in terms to accomplish the set goals in the
enterprise. In this, project managers needs to conduct the planning on to refurbished the
classroom and lecture theatres that needs to be organised with the smart-boards and interactive
gadgets. This also aids to enhance the contemporary learning. Thus, the project plans needs to
prepares the team for the complexities that can be encounter over the course of the project . In
addition to this, this is also supportive to understand the cost, time-frame and scope of the
project. With the help of proper planning by the project manage the
 Scope- It is the kind of written statement that derives the need of project. The main goal
is to refurbish the classroom and lecture theatres with smart-boards and interactive
design. Henceforth, the all deliverables are needed to be identified.
 Definition- Hence, the entire project is broken down into the small activities. This makes
easy to proceed at the initial stage and also assist to accomplish the entire project
activities (Yang and Frangopol, 2020). It enables the manager to manage the whole
activities by assigning the role and responsibilities to members.
 Task- In this, the whole task needs to be evaluated in relation to investigate the
deliverables. Therefore, it leads to figure out that what kind of the task is dependent on
others or not.
 Schedule- As per the duration of the task the whole things can be determined. In order to
accomplish the successful outcomes of the project, the start and end data of each task is
investigated.
 Cost- In this, the cost of each task needs to be assumed and as per the budget is prepared.
By predetermining the cost of project resource the project manager can able to undertake
the entire things in the proper mode (Yang and Frangopol, 2020).
 Quality- The managers decides that how to undertake the determination of all tools and
to take steps towards to how quality of the project can be determined.
 Staff- In this, the manager determines the roles of staff as per the competencies and
skills. In order to accomplish proper outcomes team can be formed and task are allocated
effectively.
 Communication- This is termed out as stage that how information can be communicated
to whom it is informed and what kind of information needs to be communicated. By the
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use of better communication with the team member, the entire project can be
accomplished in better and effective mode.
 Risk- It is stage in planning in which the one and proper risk can be identified.
Additionally, how risk will impact on project and there is also require to undertake the
steps that how to mitigate its impact. Identification of the risk needs to be conducted
throughout the planning of the project so that effective measures can be undertaken. In
order to manage the activities, the risk register must be developed that supports in
conducting the risk assessment.
Procurement- This is mainly relate with allocation of the materials and resource in each task.
At last, Ghantt chart needs to be developed so that graphical representation off the
project task can be framed out with its time frame. This reflects end and start date with key
resources that must be used.
 Execution- It is the stage that relate with the implementation of the project and
monitoring its progress. This is mainly termed out as an acquisition process that needs to
be executed. Thus, implementation of any thing needs to be undertaken with help of
proper strategies so that proper outcomes can be accomplished to get the desired success.
In addition to this, the refurbished classroom and lecture theaters needs to be completed
with the interactive gadgets and smart-boards to increase the contemporary learning.
Thus, team plans needs to be formulated to carry out the proper execution of
refurbishment (Yang and Frangopol, 2020). By implementing the all things the
successful project outcomes can be accomplished.
 Execution of the plan- In this, the manager and team members must follow plan that is
been designed. In addition to this, the progress needs to be monitored with use of project
management tool such as project dashboard etc.
 Administrative- Under this, the contracts are needs to be managed that are secured in
terms to accomplish the proper project outcomes.
Monitor and control- It is termed out as the phase in which all activities to the project
management must be controlled and monitored. It is inclusive of following procedure such as
managing authorities of the project experts needs to monitor and control the acquisition
activities. It is inclusive of the making the report towards the activities such as to make the
report after the meeting, planning activities, type of issues raised etc. With the help of it, the
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further meeting can be schedules effectively. Therefore, this can be stated that proper evaluation
among the planned and actual performance must be undertaken to find out the deviation. This
can be one of the effective measurement to determine the planning to project management.
 Reporting- In this, the project reporting needs to be done in relation to measure the
success of project management activities. With help of it, the information can effectively
obtained and analyzed.
 Quality- In order to get the project management successful this is crucial to ensured that
whether the standards of the project are being met or not in the proper manner. If the
quality is not met that the proper measures are needed to be taken in order to bring the
improvement.
 Schedule- In order to accomplish the project outcomes the all over the activities needed
to be tracked to determine that what kind of project is been proceed as per the schedule.
This kind of the measures are needed to taken to track out the each activities
successfully.
 Cost- The cost to the project management must be assumed. With help of undertaking
cost measurement and controlled the entire outcomes can be accomplished.
 Risk- In this, project management activities needs to accomplished so that whole things
can be accomplished in proper aspect. Thus, risk needs to be measure and mitigated in
order to accomplish the proper outcomes to project management activities.
Closure- This is termed out as the stage in which project goals and objectives are met.
Therefore, the task to the project management are needs to be completed and this lead towards to
accomplished the proper project outcomes. Under this, the project experts 2020 stated
acquisition and that required to be followed the activities effectively. In addition to this, it can be
stated that the one of the key deliverable in this stage is the project report.
In addition to this, it can be stated that the project acquisition required to be followed the
whole activities in the proper manner. This is system that can be beneficial in terms to
proceeding the whole activities in the systematic mode. However, to accomplish the project
outcomes this is crucial to works with managerial skill and competency role that plays the
competency role to get the proper and desired outcomes.
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CONCLUSION
Hereby, this can be stated that project management activities assist to accomplish the
successful project outcomes. The present report has covered the topic of benefits and limitation
of different approaches to project planning and control by relating these to circumstances in the
case outlined.
Furthermore, study has outlined the key characteristics of any project, discussion on
significance of integration of management in project management setting. Therefore, report has
undertaken the approaches that aids to generate the budget for the specific project budget.
Herein, the depth analysis has been undertaken on all aspects of project life cycle stages,
management, processes and control project in managing the Sun-Project 20X20.
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