Managing Projects

This document provides information on managing projects, including the key characteristics of any project, the five stages in project management, the impact of a good and bad team, the nine knowledge areas in project management, attributes of a project manager, and the benefits of using a network diagram.

MANAGING PROJECTS

Table of Contents
TASK 1............................................................................................................................................3
1. Define the key characteristics of any project...........................................................................3
1b. Briefly explain the reasons why many projects fail and runs over budget............................3
2. Briefly describe each of the Five Stages in Project Management and discuss in few words
the benefits of managing projects in a well-structured manner...................................................3
3. Briefly discuss the impact a good and a bad Team may have in terms of achieving and
managing project goals................................................................................................................4
4. List the nine (9) knowledge areas in Project Management and briefly explain the importance
of any two of them.......................................................................................................................4
5. List five attributes or characteristics of a project Manager and briefly discuss any two of the
attributes and give reasons why each is important......................................................................5
6. What are some of the benefits of using a network diagram? Briefly discuss two and draw
the network diagram below show and calculate the critical path................................................5
Task 2...............................................................................................................................................7
Executive Summary.....................................................................................................................7
Introduction..................................................................................................................................7
Local conditions and market demand..........................................................................................8
Site/location issues.......................................................................................................................9
Development options...................................................................................................................9
Conclusion.................................................................................................................................13
References......................................................................................................................................14

TASK 1
1. Define the key characteristics of any project.
 A single definable purpose, end-item or result
 Every project is unique
 Projects are temporary activities
 Projects cut across organizational lines
 Projects involve unfamiliarity
 A project is the process of working to achieve a goal
1b. Briefly explain the reasons why many projects fail and runs over budget.
There is a common reason behind the cost overruns: unplanned project changes. This is not
really marked by spatial scrolling; this can be linked to when someone presents an improvement
that is not represented in the spending plan. These advances could be the result of an admission
that something should have been banned, a change to the lack of basic materials, or various
problems that a campaign leader cannot adequately anticipate.
2. Briefly describe each of the Five Stages in Project Management and discuss
in few words the benefits of managing projects in a well-structured manner
Phase 1: Project Initiation
This is the start of the mission and the point of this stage is to commend the mission for an
expansive scope. This level generally begins with a business case. This is the place where the
chief thinks about whether the task is tenable and not really acknowledged.
Phase 2: Project Planning
This level is vital for successful execution of activists and spotlight on making initiative that
follows everybody. This stage typically starts with the meaning of objectives. Two of the most
notable strategies for setting S.M.A.R.T. additionally, CLEAR.
Phase 3: Project Execution

This is the place where desires are made and satisfied. This regularly feels like the meat of the
mission as there is a ton continuing during this time, similar to status and meeting reports,
advancement updates and execution reports.
Phase 4: Project Performance/Monitoring
This is tied in with assessing the development and execution of the organization and ensuring
that the entire function is in accordance with the arrangement movement. Business pioneers
utilize key execution pointers (KPIs) to decide whether movement is on track.
Phase 5: Project Closure
This stage is about the finished mission. Brief staff is recruited to complete the action explicitly
gone as now. Significant partners are seen. A few PMs have even assembled little work exercises
for individuals who participated in the mission to express gratitude toward them for their
endeavors.
3. Briefly discuss the impact a good and a bad Team may have in terms of
achieving and managing project goals.
A good team supports project manager to achieve project goals by managing time and cost. On
the other hand; bad team are the main reason behind loosing project management’s main task.
4. List the nine (9) knowledge areas in Project Management and briefly
explain the importance of any two of them.
1. Project integration management
2. Project scope management
3. Project time management
4. Project cost management
5. Project quality management
6. Project human resource management
7. Project communication management
8. Project risk management
9. Project procurement management

Importance:
Project time management is critical to completing the project on time and the importance of the
cost of the project requires the board to complete the commission within the stated financial plan.
Both time and cost are interconnected; because too much time means higher costs for the
company.
5. List five attributes or characteristics of a project Manager and briefly
discuss any two of the attributes and give reasons why each is important.
1. Leadership skills
Effective undertaking the board requires solid administration abilities for the supervisor
managing the task. As a task director, he should have the option to successfully lead their group
beginning to end to guarantee the proficient fruition of an undertaking.
2. Communication skills
Powerful undertaking the executives requires clear and skilled correspondence about the desires,
objectives and obligations of the group who will be finishing the venture. Having the option to
effectively speak with their group just as customers and the executives can guarantee that
everybody is of a similar arrangement with respect to extend desires.
3. Problem-solving skills
4. Delegation skills
5. Enthusiasm
6. What are some of the benefits of using a network diagram? Briefly discuss
two and draw the network diagram below show and calculate the critical path.
 Network Diagrams help approve the circumstance for the errand: Since a commitment
network card shows how activities are interconnected from the primary beginning stage
of the mission as far as possible, it's useful to discover what the general commitment time
frame is.
 Network Diagrams Help Order, Compile, and Control: Since all mission practices show
up sequentially with proper interfaces, an association tab will help guarantee with the
gathering supervisor and administrator during arrangement and coordination.
 Network graphs show interdependencies of exercises
 Network Diagrams show work process of the venture exercises

 Network charts recognize occasions to pack the timetable
Network Diagram:
Critical path:
S – a – b – d – f – g = 37 Weeks
S a b
c
d
e
f
g
3 10
16 22
19 27
37

Task 2
Executive Summary
The Pandemic Center Completion Study addresses a novel event to strengthen the
character of the Docklands domain of London. The task is planned to completely work out the
program as a component of the determination of the development Docklands Communication
Ltd., while tending to the dispatch incorporate the arrangement of IT offices for showcasing and
booking, TV and phone arrangement for Conference and action Halls, CCTV, and fitting IT
offices in meeting rooms and in a gathering place. Docklands Communications Ltd (DCL) has a
long history of providing IT framework to the accommodation area.
The consummation study was drawn closer by thinking about an individual objective: to
accomplish the most down to earth, feasible and robotized change. Thinking about the
probability of proceeding to battle with the budgetary circumstance, the examination was
directed with a fastidious shot of cautious thought on the cost ramifications and advantages of
utilizing. The resulting suggestions in the Concept Design Report are focused on an exquisitely
organizing general office that will stand firm on what has experienced the thinking about the
Spokane Convention Center.
Expanding on the extension of the Expansion's commitment with Dockland divisions, the
new areas are hoping to benefit from direct association with Centennial Trail and Riverside Park
in no other manner. By joining the thoughts of accomplice gatherings and focal workplaces and
clinging to the standards of the Shore Masterplan, the Completion Project will improve the
experience of visitors and the whole populace en route.
Introduction
The investigation introduced in this report depends on appraisals, doubts, and other information
created from business research, a diagram of potential office clients, discussions with individuals
business, and the investigation of genuine and practically indistinguishable workplaces and
organizations. This report sets out information sources, the techniques utilized and the premise of
significant appraisals and presumptions. All things considered, a few assessments may not
appear and unanticipated activities and conditions may happen. Therefore, the real outcomes got
change from those delivered and the sorts might be critical.

The choices presented are in this way reliant on inspecting current and transient
conditions in the Hendricks County zone just as the degrees of interest from the client base
anticipate another Center and fascinating highlights. Any future basic changes in close by
network highlights, for instance, populace advancement, actual movement, awful exercises, and
visitor civic establishments/attractions, could influence key market choices made as a component
of this examination. Similarly as with every such investigation, the outcomes surveyed rely upon
the dexterous and proficient administration of the Center which is likely and expects that no
basic changes in activity will publicize or envision a speedy circumstance and neighborhood past
what is portrayed in this report. Moreover, any information gave by others was not broke down
or investigated and was discovered to be precise.
Project Proposal
The proposed new conference hall would help modernize outstanding amongst other Dockland
territory types and choices they can offer to the worldwide organization, not only for the IP
gathering of individuals. The proposed venture is distinguished as follows: a significant principle
get together passage and related workplaces in another future turn of events, alongside the
improvement of new gathering rooms and overhauled workplaces in a headquarters office,
Building AB (on three levels, the level passageway, the mezzanine and the fundamental storm
cellar level).
The new meeting corridor would be practically associated with the AB working to permit
free improvement to and from the fundamental washroom, mezzanine and principle storm cellar
level. It would likewise be really associated with the new legitimate structure through an
underground connection, (for example, that stream between Building AB and Building PCT),
urging future admittance to the bar and meeting rooms more situated on the ground floor. of the
new administration structure. These affiliations would require a progression of adjustments to the
continuous building site, as respects the underground zones covered by the "Stages II and III" of
the New Construction Project, without influencing the date bringing the new structure.
Local conditions and market demand
The strength of the local market, regarding its budgetary attributes, can flag an organization's
capacity to draw in and block enormous presentations, rallies, career expos, courier shows, get-

together and activity participants other. The depiction of a gathering of individuals as far as bars,
cafés, diversion, transportation, joys and other comparable things contributes significantly to the
expected presentation of an office. Additionally, the examination of money related data and
market zone sections assists with surveying future examples that will impact revenue in
neighborhood facilities and emergency clinics.
Populace development in Dockland zone London (alongside various other local
estimates, for example, the business base) in the course of the most recent couple of years has
been fairly higher than in the remainder of the UK, which mirroring the energizing open air
advancement from the Docklands territory. Projections for the coming years additionally show
that advancement has proceeded, especially in the east of the area.
Site/location issues
As significant as size and configuration may be, the area of an assortment office can significantly
affect the abundance of the workplace. An appraisal was directed of the territories/zones inside
the district that should have been the best application zones for pacification endeavors, just to
give an audit of budgetary and money related issues account that is pertinent to both general
society and private degree of benefit contemplations.
Under an activity of a public/private body, for instance, the advancement of the pandemic
network that is the subject of this report, the prerequisites and inclinations of the private
consortium will significantly affect a characterized zone. A potential pandemic network
organizer/accomplice might be searching for a site/zone that will be able to add interest to a non-
aggregate centered clinical facility, as the gathering space division itself very likely isn't drive
the most available space for clients. In this limit, close by zones that are exceptionally obvious
and uncommonly treated and different generators of interest be more appealing from the clinic
accomplice's viewpoint.
Development options
Understanding the particulars of the relative demand of the market in relation to the County and
the predominant money related and budgetary interests of both public sector and potential
members in the private sector, three situations for stamping. They comprise of two norms, semi-
forsaken, semi-disconnected bar structures and one semi-abandoned structure (select help).
Substitute improvement situation advancement situation (distinguished by property buy and land

exchange) is additionally being thought of, yet it isn't acknowledged that this speaks to a suitable
alternative for the area by finding a private affiliation model/assortment that presumable. Further
subtleties are given in the report.
Cost, Financial and Valuation Analysis
Investigations identified with key improvement costs, resource valuation, money execution
qualities and business valuation measurements were directed, just as the three movement
situations considered for another pandemic network. Execution appraisals were actualized for the
different advancement situations by foreseeing the likely incomes of every office. The income
was then acclimated to typical market consistence, which would then be contrasted and the
improvement costs surveyed as a trial of the openness of each position. As the workplace market
gauge is less straightforward than the advancement costs, the dedication is viewed as
conceivable. Then again, if the improvement costs are more straightforward than the surveyed
market valuation, there is a "conceivable opening". In times when an opening is conceivable,
public area illegal tax avoidance powers can be significant in pulling in a possible specialist.
Theoretical development costs were assessed for every situation. It would be ideal if you
note that the improvement cost figures included don't, in this manner, remember any
consumption for land or advancement advantage, which is reliably referred to as an advantage to
business. Considering these expenses would in all likelihood prompt a general increment of 20 to
30 percent. Additionally, these cost figures should be viewed as an underlying and critical level.
Further ID with robotized segments, thing labeling, site/structure, normal and auxiliary
arrangement and cost controls will be needed to completely survey the genuine expenses of
movement.
The practicality hole speaks to the degree of motivator power, cost decrease or expansion
in esteem that should begin before the organization is considered stable from a private point of
view. Regarding private headway, while an architect is expected to make sure about a real estate
parcel, the work is viewed as less alluring and has a more acceptable opening. Generally, we
look at that as a sensible examiner won't fabricate the proposed subject office without interest in
open domain.
Actions have to be taken for completion of project

1. Project Initiation
Project initiation is the place where the work starts. It gives a chart of the work, alongside the
techniques expected to accomplish the ideal outcomes. This is the place where the importance
and assessment of the business area is settled.
The gatherings will be intended to comprehend the necessities, objectives and goals of
the customer and his customers. It is crucial to dig into the nuances existing apart from
everything else to increase a superior comprehension of the undertaking. After an official
decision to continue has been made, the dedication can continue to the following stage: that is,
gathering a gathering of organizations.
This phase consists of several actions which are as under:
Embrace a Feasibility Study
At a fundamental level, it is basic to comprehend the common sense of the endeavor. Ensure that
the assurance is sensible from a monetary, legitimate, operational and pro perspective. Various
issues will assist you with comprehension in the event that you can deal with the issues with a
suitable goal.
Distinguish the Project Scope
The distinction in the degree of the mission includes indicating the length, expansiveness and
profundity of the work. Moreover, it is similarly critical to make limit graphs, cutoff times,
responsibilities, aspirations and organizations.
Distinguish the Project Deliverables
Subsequent to separating the size of the mission, the following stage is to characterize what the
business anticipates. Guarantee desires incorporate the necessary character or organization.
Distinguishing proof of Project Stakeholders
An especially concentrated survey of work members is basic. It is gentler to mastermind
gatherings with associates and specialists to recognize colleagues. Important information
documentation about accomplices and their effect on the fruitful execution of the work is
required.

Make a business case
Prior to raising a business case, watch that the essential mainstays of the business, for instance,
achievability, openness, and known proof of accomplices are found. The following stage is to
consider an evident business issue.
2. Project Planning
A lot of planning related to the project identified by the action that is taking place at this stage.
As far as distinguishing your mission objectives, this is the ideal opportunity to assemble an
activity plan that everybody can follow.
The arranging stage outlines a progression of plans that will assist you with controlling
your association during the sending and arrangement stage. The program that has been made
now will doubtlessly assist you with monitoring costs, quality, dangers, changes and timing.
The task plan created will incorporate all the key destinations distinguished by the
objectives and focuses of the undertaking and ought to likewise characterize in detail how they
will be accomplished. This is the most probable stage where business pioneers address
operational essentials, plan imperatives, and commonsense prerequisites.
Components of Project planning Phase:
Create a project plan
A strategy is a graph of the entire business. An all around created marketable strategy ought to
decide the extent of activities, plan, conditions, cutoff points of section and possible dangers.
Help the undertaking administrator to streamline errands to arrive at a definitive objective and
screen progress by settling on proper decisions at the correct time.
Creating a resource plan
The resource plan gives information on the different degrees of assets needed to manufacture a
business. Planned course of action is a significant sign of the work and materials for finishing a
business. Chiefs ought to be liable for the assets utilized. Commitment with the influenced zone
is fundamental.

Budget Estimation
Outlining a money related arrangement needs to set the financial plan and convey venture
expectations without surpassing it. The most recent cost change records costs for materials, work
and equipment. Making a costing arrangement will support the association and business pioneers
to screen and control costs over the life of the card.
3. Project Execution
Project execution is where venture related cycles are actualized, undertakings are allotted, and
assets assigned. The methodology additionally incorporates building desires and meeting client
requirements. Business heads or pioneers of an association meet details by disseminating assets
and keeping partners at the middle. The influenced gathering will begin making the mission
desires and will try to accomplish the corporate objectives and achievements as delineated in the
commitment plan. This stage decides if your activity will be fruitful or not. Business execution
generally relies upon the degree of business usage. The last duty, which can be conveyed
similarly, comes in the mission usage stage.
4. Project Monitoring and Control
The project monitoring and control phase is tied in with estimating the exhibition of the
undertaking and following advancement. It is delivered at runtime. The principal goal of this
stage is to ensure that everything is in accordance with the mission that the pioneers are
arranging, particularly as far as subsidizing and function courses. At this stage, critical changes
will be distinguished by the course of assets and the assurance that all will be well. To help with
this, normal observing assortments and execution reports will be led.
5. Project Closure
With a ton of time and exertion engaged with the association of the business, it is continually
checked that the last phase of the work is similarly as significant. The fulfillment period of the
mission alludes to the last period of the mission, otherwise called the "advancement" stage.
During this time, the eventual outcome is ready for transport. Here the fundamental focal point
of the business head and the association ought to be the conveyance and transport of the things.
At this stage, all the activities determined by the organization have been finished. The last stage

is obviously not just after a powerful yield stage. Every once in a while, business might be shut
because of business disappointment.
Conclusion
Upon effective consummation of the Project, there might be a couple of unused assets, including
the excess money related arrangement, which the business may use sometime in the not too
distant future. . These are recorded as surplus resources and a money related arrangement to
forestall squander; this is the remainder of the work that the board does before an organization is
tried in the officials' life cycle.

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