Project Management and Technology Development

This assignment presents a report on the implementation of project management within a company aiming to develop new mild hybrid technology. The report outlines the necessity of project management, identifies key resources required, and explains the utilization of the project life cycle stages (initializing, planning, monitoring, and closing) for successful technology introduction.

Managing Projects

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
TASK-1............................................................................................................................................1
TASK-2............................................................................................................................................3
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
Managing project is the process by which the work is initialized, planned, executed,
controlled and closed by the team in order to achieve the specific goals and at the specified time,
specific criteria of success are met (Janda and Killip, 2013). In order to produce a unique
product, service or result a project is a temporary endeavour. TSK bearings Ltd is a company that
deals in the design and manufacturing of industrial bearings for automotive industry. In this
report, a new technology will be introduced by this company into a new manufacturing site in
UK. All the activities requisite to manage this new technology will be discussed in this report.
TASK-1
The type of projects
The projects are basically of 3 types they are as follows-:
Change driven – To match up the current environment a change is brought in the company.
Market driven – As per the requirements of the market the new product is being produced in that
response
Crisis driven – In order to response to the emergency circumstance they are being produced by
the company.
In this project thee market driven project is being introduced in order to deal with need of market
and customers(Lientz, 2012).
Scope management
In this, a set of processes are being defined and mapped. In order to fulfil the project, the
scope management techniques enable project manager to allocate resources. In this project, TSK
Bearings Limited will introduce a new technology that is mild hybrid. In order to introduce this
appropriate resource such as hardware, software, human resource etc will be allocated and also
the budget fort his will be around $ 12 million pounds and this project is being estimated to
complete in march 2018 In order to gain knowledge, and assist the implementation of new
technology the members of team will be given training for 12 months. Limited
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Difference between Gantt chart and critical path
For a project management a Gantt chart is a tool which is used. In order to do the task,
the timings that is been needed is represented by Gantt chart. In this the visual representation of
time that is been taken by task is represented however in critical path the dependencies between
task is given (Kubba, 2010). The logical relationship is being displayed in a network diagram.
Before the project is finished the critical path, methods need to be finished. By using Gantt chart
the progress Limited of project can be monitored and prioresses are being set accordion to it. The
needs of the project can be easily seen by the project manager and team through Gantt chart.
Gantt chart comes in the category of bar chart however critical chart comes in flow chart
category.
The success measures for the project
If the project is being completed on the time that is on March 2018 then it can be considered as a
successful project. If the quality of project is good and then it will be considered as a successful
project. In order to analyse the whether the questions plans are being met or not a quality review
can be done. On a project cost management has been of the highest priorities. In this comparison
can be done of the budget that is been estimated for this project that is $12 pound and the cost
that is been spend on the project. The satisfaction of stakeholders also can be sued in order to see
the success of project (Rakos and et.al., 2015.).
Managing a change in a project
In order to manage the change in a project. Firstly, the objective of the change will be
defined. And then the strategy will be made and in order to achieve that can objective plan will
be made. In order to effect the change c project management group will be created. In order to
monitor a progress control process will be installed and by implementing these all four steps the
project will be managed. The change management process can also be used in order to bring a
change. In this the information about change is received and planning can be done in order to
assess the change. Or the assessment of the schedule, budget or scope, availability of resources
can be done.
Methods for Limited project evaluation, monitoring and control
About the progress and impact of the project the judgement is been made in project
evaluation. In monitoring and control the project is been monitored continuously to see that any
change is nee Limited ded in the project or not (Nicholas and Steyn, 2017). The track of
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implementation process is being kept by monitoring. In the monitoring the methods that can be
used are project status reports, informal reports, graphical presentation, project financial status
reports. The methods that can be used for project evaluation are informal reports, project status
reports, first-hand information, project profile etc. The first-hand information can also be used in
project monitoring and controlling. Against the running schedule, planned cost the projects are
usually monitored.
TASK-2
Background
The present economy is being shaped by globalisation and free market philosophy. In
order to meet the needs of customers they are causing greater challenges. In order to maintain
competitive advantage in the market place the resultant competition is compelling organization
to develop products and services at quicker, cheaper and better. The attention is paid by the
organization on how the practice of managing project will help to attain and sustain competitive
advantage. In order to gain competitive advantage, the car manufacturing companies are
introducing new technologies in their business. The problem that is been faced by this company
is due to globalisation, a huge competition is been faced in automotive industry. With this they
will be able to deliver quality services. In order to expand the market and the level of the
competition in UK the company TSK Bearings Limited is planning to planning to introduce a
new technology that is mild hybrid system in cars (Ilozor and Kelly, 2012).
Aims and objective
Aims – The aim of TSK Bearings Limited is to introduce a new technology in car that is mild
hybrid technology in order to face the global competition.
Objective -
 To introduce a new technology that is mild hybrid technology in cars
 To gain competitive advantage from rival companies
 To generate more satisfaction among customers by providing them with innovative
technologies in car manufacturing.
 To develop a technology that is fuel-efficient and is sustainable for the environment
 To keep the budget of the mild hybrid technology about $12 million pounds
 To complete this project till march 2018
Limited Structure of the project
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Executive committee – In this the entire executive authority of the organisation will be presented.
In this board of directors will be included.
Steering committee – With regular oversight of the project there are the people are in charge. In
the project they represent all the signification areas of participation. On a particular area they
have authority to take decisions (Dykstra, 2011).
Project manager – In order to achieve the cusses of this new project all the project resources are
been controlled by them.
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Illustration 1: Structure of project
(Source: Structure of project, 2017)

Scope – The new technology mild hybrid technology that is been introduced by the company
will make use of electronic motor. In this the electric motor is a mild hybrid. All the grunt work
is being done by the piece of machinery in a mild hybrid. The electric motor in a mild hybrid acts
as power booster (Hallowell and Wehle, 2013). Through this a lot of fuel will be saved by
shutting the engine of gasoline when the vehicle is stopped, braking or cruising. With improve
efficient it helps gas engine motor to restart. The goals of this project are to deliver a new
technology at a budget of around $12 million pounds by the March 2018.In this the budget for
purchase and building of a manufacturing site is included. At this point of time the new
customers’ orders will be taken regarding mild hybrid technology in vehicles. For an example
this particular project must not cost more than $ 12 million pounds and must delivered by the
march 2018 .
Resources:
People – In order to get this project done the human resources are needed. A group of people are
being included in this a project team. The training and guidance need to be given to the members
that will be working in this project.
Capital – The budget that will be estimated for this project is around $ 12 million pounds. In this
the purchase and building of manufacture site are included.
Material good – The software licence is needs. The hardware is also required such a cabling for
this new technology (De Bruijn and Ten Heuvelhof, 2010).
Staffing plan
The roles and responsibility of the staff that is been included in this project plan are as follows-:
The project manager – In order to develop the project they have the overall responsibly and
accountability. In the planning, controlling as well as in monitoring they are involved. In the
project planning the plan of project is been developed by them. The objective of project, scope
and key milestone etc are bee found by them.
The deputy project manager – They are being given the responsibly about maintenance of the
plan of project. To the project manager they provide administrative support.
Project team- With the budgetary cost, schedule and quality requirement the project is completed
by them.
Financial – They make sure that requirements of the proposed structure are built.
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Quality – In order to develop guidelines for quality the quality standards are developed
The experience of the client is improved in this.
Technician – In this regarding the new technology mild hybrid overall accountability and
coordination is done. With specialised technical area the operation in a specialized area is been
performed.
Legal – In order to reduce the chances of l and injuries health and safety regulation are been
implemented by them
Project life cycle – In order to introduce new technology that is mild hybrid in cars this
company have to include proper steps in order to make use that most even a single factor is
missed. All the project cycling steps that is planning, execution, monitoring, execution and
closing. In the project life cycle all the steps are been created.
Initialization
 In order to initialize the plan TSK Bearings Ltd needs to develop a project charter in
which all the resources that are been need to achieve the project should be included
(Walker, 2015).
 The time and specific deadline for the project also need to be mentioned in this.
 The people and staff that are been involved need also to be mentioned.
 The goals and objectives of the project should be mentioned.
Planning
 In the management plan is been developed
 The scope of the specific plan is disused whether in future it may bring any risk or not
and how it need to be solved.
 The data and information are been gathered (Griffith, Stephenson and Watson, 2014).
 The cost is also being discussed in this only.
 All the activities related to project is dividends.
Execution
 The quality assurance is being performed by TSK Bearings Ltd and then the plan is being
started.
Monitoring and Controlling
 The project is being monitored and controlled.
 The interacted change in control is also performed
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Closing
 In this the project is been closed all the details about the project is been discussed.
Risk management -
Identification of risk
 If there is change in scope
 Failure of project
 Extension of construction period
 On time if the resources are not coming
 If there is a shortage of labours and the quality
 In case the targets in dates of the project is not achieved
 If the estimated expenditure is escalated
 If there is not satisfaction in quality level
1. Failure of risk- The risk is that it might be there due to poor management and project
planning. The Occurring of risk is high and in the project tis may loead to
canclelation .The measures such as communication and planning need to be proper.This
responsibility of project manager and team
2. If there is change in scope- Due to lack of funds it is caused. The Occurring of risk is
high and in the project It may cause poor quality and submission will be late in this.
There need to be change in scope. This is the responsibility of sponsor and client
3. Extension of construction period- This might be faced due to rain and strike. The
Occurring of risk is high and in the project the cost might be increased . In deliverable
allow float so that no delays are being caused. Contractor needs to see this
4. On time if the resources are not coming- In order to deal with ere lot of clients that
suppliers is having. The Occurring of risk is Medium and in the project The work pace is
allowed due to this . One should get a standby suppler. Contractor need to see into this
matter.
5. If there is a shortage of labours and the quality - The training is not given to the labour and in this area
quality suppliers are not found. The Occurring of risk is Medium and in the project. In the whole project
there may be fight and due to this the project may be delayed. For quality work offer high wage. The
contractor need to see into this matter
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Task Name
Duration Start Finish Predecessors Total Slack
TSK bearings LTD. 70 days Mon 25-12-17 Fri 30-03-18 4 days
Initiation 32 days Mon 25-12-17 Tue 06-02-18 7 days
The time and deadline
for the project is been set 20 days Mon 25-12-17 Fri 19-01-18 7 days
The people that need to
be involved are decided 12 days Mon 22-01-18 Tue 06-02-18 3 7 days
The goals and objective
of the project is discussed 10 days Mon 22-01-18 Fri 02-02-18 3 9 days
Planning 50 days Fri 29-12-17 Thu 08-03-18 0 days
The scope of the project
is made 10 days Wed 07-02-18 Tue 20-02-18 4 12 days
The management plan
is made 15 days Wed 07-02-18 Tue 27-02-18 2 7 days
The work break down
structure is made so all are
clear about roles and
responsibility
15 days Mon 05-02-18 Fri 23-02-18 5 9 days
The estimation of
budget is done 4 days Wed 07-02-18 Mon 12-02-18 2 18 days
Execution 10 days Mon 05-02-18 Fri 16-02-18 30 days
the quality assurance is
being performed 7 days Wed 07-02-18 Thu 15-02-18 4 31 days
The training to
employees and staff will be
given
10 days Mon 05-02-18 Fri 16-02-18 5 30 days
Monitoring and
controlling 26 days Mon 22-01-18 Mon 26-02-18 24 days
The project is
monitored and controlled 14 days Wed 07-02-18 Mon 26-02-18 2 24 days
the resources are
monitored 12 days Mon 22-01-18 Tue 06-02-18 3 38 days
The quality is being
checked to make sure
project is error free
15 days Mon 05-02-18 Fri 23-02-18 5 25 days
Closure 50 days Wed 07-02-18 Tue 17-04-18 0 days
Analyzing the project 16 days Wed 07-02-18 Wed 28-02-18 2 34 days
Modifications where
required 15 days Wed 07-02-18 Tue 27-02-18 4 35 days
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Network diagram
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Gantt chart
10

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Communication management
In accordance of this company the project team will determine the communication methods and
polices. In this the stakeholder’s communication is required, available technologies both external
and internal and also the polices and standards of the organization. A share point platform is
being maintained by this company that gives all updates, various reports archive and also project
communication are conducted. With compatible choices this platform gives a stakeholder and
senior manager give access to data and communication of project at nay period of time. In order
to collaborate on work of project and communication it gives ability to stakeholders and team.
The stakeholders who do not have access to the share point will have website to established for
the project. With username and password, the access to web site will be controlled. All the
communication in the project is been ensured by the project managers and to the website the
documents are copied by them.
Commination matrix
Type of
communic
ation
Communi
cation
objective
Medium Frequency Audience Owner Deliverabl
e
Format
Meeting In this the
introductio
n between
the project
and
project
team is
there.
The
objective
of project
is
reviewed
Face to
face
medium
will be
used
It need to
be done
once
The
stakeholde
rs, project
sponsor
Project
manger
Minute
meetings
On share
point soft
copy is
archived
Project With the It can be It will The The owner Schedule On share
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team
meetings
team
review
status of
the project
done face
to face or
through
conference
hall.
have done
on weekly
project
team will
be
audience
here is
project
manager
for
meeting
point soft
copy is
archive
Technical
meeting
The
technical
designed
that is
been
developed
is disused
The
medium is
face to
face
As per the
requireme
nts it is
been done
The
technical
staff are
the
audience
The owner
is
technical
lead.
Agenda
are
delivered
On share
point soft
copy is
archive
Project
status
report
The
activities,
issues,
cost etc.
need to be
repeated
Through
e-mail it is
been done
It is
conducted
monthly
The
audience
are
stakeholde
rs, project
team
It is led by
project
manager
Schedule
for project
project
status
report
On share
point soft
copy is
archive
Project leadership
All the requirements regarding this new technology such as giving training to staff, using
equipped equipment’s etc need to be considered. In all the circumstances the leaders should be
able to manage the situation and a positive result need to be conducted by them. In this project, a
project manager is the leader here and it is being ensured by him that all the processes are been
working smoothly (Addis, 2012). They will also monitor that for this new ethology all the
materials are being supplied on time. In this whole process of introduction, this new technology
the project manager will see that there should be don disturbance. If there will be no disturbance
then the project will be completed on time. It is being expected by the project manager that rather
being strict on the staff, he can be smooth to them. They need to boost confidence among the
staff so that they will pay more attention on this innovation that is been done by the company.
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For an example if in a team thee is some conflict regarding this project then it is the duty of
project manager to solve this dispute within the team. This can be solved by the project manager
by having group discussions or by conditioning brain storming activities.
Process of project of administration
The assistance to project sponsors, managers and team is been give by the project admin
situation by providing a framework for them to operate within. The experiences project
practitioners are been employed by the project administration. On a larger projects a project
administration is often employed. The project resources such as people, information , rooms and
equipment are being coordinated by the project administration. The utilization of resources are
being monitored by the project administration and also they maintain and integrate project plans.
For an example in this project all the meeting will be managed by the project administration.
CONCLUSION
Thus, summing up the above report, it can be concluded that through project management
the project can be planned, managed and executed. In this, a new technology has been developed
by the company in order to deal with the problem that has been faced by the company. The new
technology that is being planned is mild hybrid. Therefore, the resources that are being needed
for this are people, capital, hardware, software etc. The project manager is the leader in this that
perform will see where all the materials are needed for the project are there or not. It has also
been elucidated that by using project life cycle stage that is initializing, planning, monitoring and
closing etc. the project will be introduced.
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REFERENCES
Books and Journals
Addis, B., 2012. Building with reclaimed components and materials: a design handbook for
reuse and recycling. Routledge.
De Bruijn, H. and Ten Heuvelhof, E., 2010. Process management: why project management fails
in complex decision making processes. Springer Science & Business Media.
Dykstra, A., 2011. Construction project management: A complete introduction. Kirshner
Publishing Company.
Griffith, A., Stephenson, P. and Watson, P., 2014. Management systems for construction.
Routledge.
Hallowell, M.R. and Wehle, A., 2013. Proactive construction safety control: Measuring,
monitoring, and responding to safety leading indicators. Journal of Construction
Engineering and Management, 139(10), p.04013010.
Ilozor, B. D. and Kelly, D. J., 2012. Building information modeling and integrated project
delivery in the commercial construction industry: A conceptual study. Journal of
Engineering, Project, and Production Management. 2(1). p.23.
Janda, K. B. and Killip, G., 2013. Building expertise: renovation as professional
innovation. Constructing green: The social structures of sustainability. pp.35-55.
Kubba, S., 2010. Green construction project management and cost oversight. Butterworth-
Heinemann.
Lientz, B. P., 2012. Project Management: A problem-based approach. Palgrave Macmillan.
Nicholas, J. M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Rakos, J. and et.al., 2015. The practical guide to project management documentation. John
Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Online
Structure of project . 2017. [Online] <http://www.epmbook.com/structure.htm/>
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