Managing Projects

This document provides insights into project management, including project initiation, planning, execution, and closure. It also discusses the skills required by a project manager and the importance of feasibility studies in project management.

Managing Projects

Table of Contents
INTRODUCTION ..........................................................................................................................1
TASK 1............................................................................................................................................1
Explaining the list of the characteristics of a task and briefly discuss importance...............1
Briefly describing a five key stages in PLC..........................................................................2
Purpose of Project Initiation Document.................................................................................3
Explains the nine knowledge areas in project management and briefly explain its importance.3
Define feasibility study and its importance in project management......................................4
TASK 2............................................................................................................................................4
2.1 Introduction......................................................................................................................4
2.2 Skills required by the Project Manager...........................................................................4
2.3 The project process ..........................................................................................................5
2.3.1 Conceptualization stage.................................................................................................7
2.3.3 Development Stage......................................................................................................10
..............................................................................................................................................14
..............................................................................................................................................15
2.3.3 Implementation stage...................................................................................................15
2.4 Leadership......................................................................................................................16
2.5 Administration................................................................................................................16
2.6 The problems and risk analysis......................................................................................16
CONCLUSION..............................................................................................................................16
REFERENCES..............................................................................................................................18

INTRODUCTION
Project management is the systematic process which helps managers at all levels to
perform the task into more productive manner. In other words, project is based on temporary
basis or one time exercise which varies in duration. Present study will also base on the project
which is about Roxanne who is a senior employee of a large organization in UK. Aim of the
study is to explore the project of mergers and acquisition which is controlled by Roxanne.
Project elements and the tools involves in the planning, organizing, securing, managing and
dominant to achieve content and objectives. Further in this project will be cover the significant
topics like characteristics of a project and its significance on the project initiation document.
Also study will further explains about the different areas consists in project process along with
the significant importance of them. What is feasibility study and how it will be going to treat the
outcomes. However, study also outline the project of Roxanne where the company will planning
to take over the other organization the name of the parties are ABC Ltd and DEF.
TASK 1
Explaining the list of the characteristics of a task and briefly discuss importance.
Project Features
 Projects generally based on Temporarily basis.
 Projects are based with Unique Deliverable.
 Projects are Progressive Elaboration with the progress of a project and continuous
investigation and improvement become available.
 Some projects are involves complex process which need repetitive acts and are not
simple.
 There is element of conflict in the project management.
 Every project starts with their certain starting & ending date.
Temporary : This key characteristics means that each process of task should have start with a
date and end with a specific date which they accomplish their projects (Ahvenniemi and et.al.,
2017). The starts is the time which project initiate their activities and its concept of making
things. Besides, it also using certain things which explores the systematic review and make the
best working environment. It means the key sessions includes the process which is not clearly
mentioned accordingly.
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Progressive Elaboration : This is the another significant feature of a project which tale
continuous action plan which ensures the highest effective pay results to build the challenging
task. With the progress of a project, continuous investigation and improvement become
available (Ding, 2016). Apart from this it will make the things more different influencing and
creating to be the challenging business task. Every task is purposeful in the project management.
Briefly describing a five key stages in PLC
Project Initiation : It is the initial process or phase of the project life-cycle which is valuable
and feasible in terms of measuring the task. This is the most essential process of the whole
project in which all minor things will be decide and the purpose of the project. This is the most
essential task which needs to be done in proper formation which also includes the several major
activities.
Project Planning : In this further task it will be include starts once project receives a green light.
In this task project manager supposed to prepare plan and budget for the project outline. This
will make and give the best productive initiation in terms of preparing the task and results
(Eskerod, Ang and Andersen, 2018). Planning of the project gives direction to make things more
effective, quality results and creating acceptance communicating benefits of stakeholders and
managing the work into more reliable form.
Project Execution : another step of project process that it is the common connected with work
management. Also it requires execution is all about building deliverable that satisfy the
customers. In this process the main thing is related with team leaders which make the things
happen and secure. Execution process required high determination and highly focused area. The
work and efforts of the team which makes highly influences services.
Project Monitoring and control
Monitoring and controlling is the most significant process in which it mentioned the high
preferring goals and objectives (Fewings and Henjewele, 2019). In this task project manager
ensure the whole activities running as per the plan or not.
Project Closure
Project Closure is the another most essential and significant project line which en surely
makes the highest business lines which makes the the good things and only consider the last
closure.
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Purpose of Project Initiation Document
Project Initiation Document (PID): One of the significant artifacts in project
management which provides the foundation for the business project. Project initiation document
give authentication to the management which makes project more reliable. For this many project
manager are taking strategies like PRINCE2 to controlled the projects (Hietajärvi, Aaltonen and
Haapasalo, 2017). Basically this PID consists some following steps like Project goals, Project
organization, Risks, Project Controls, Business Case etc.
Explains the nine knowledge areas in project management and briefly explain its importance.
 Project Integration Management
 Project Procurement Management
 Project Stakeholders Management
 Project HRM
 Project Cost Management
 Project Time Management
 Project Integration
 Project Scope Management
 Project Cost Management
Project Scope Management
Scope is one of the most significant area of PM which has to be understand by the all
team members. It involves detailed requirement. This process includes the best developing areas
which also make the highest performing goals (Hornstein, 2015). Scope of the project is helpful
to start and make the systematic goals and performance in order to build up the highest goals and
outcomes. This area ensure and create motivation among team members towards making the best
services and goals.
Project Time management
Time is the most significant area which has to be maintained in systematic manner and
also influence the best activities productivity as well. In this task activities and or other
procedures has to be accomplished in proper way to undertake the high sources and connectivity.
Apart from this, it also required and necessary to be the most challenging task. For this task most
of the project will take Work Break Down strategy to accomplish the task in more productive
manner (Janeslätt and et.al., 2019). Also it involves the systematic way and protect the highest
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challenging task. Time plan involves each and every activities which creating schedule activities
and also similar the effective strategies and effective outcomes. Along with this, it also makes
the good outcomes which preferably every competitive.`
Define feasibility study and its importance in project management.
Feasibility study is the process which practically form a systematic system growth. The
main purpose of this techniques is to identify the positive and negative sense of the proposal. It
also helps to determine business limitations and give the new suggestions to the business (Lin,
and et.al., 2018). Feasibility study is simply as assessment of the practically of a proposed plan
or project. As the name implies the best statistical goals, feasibility studies are important to
business development. It also helps businesses to address the all issues and take the corrective
action plan.
TASK 2
2.1 Introduction
Every company main purpose is to focusing on the profits and for this process. They aim
is to delivering the productive projects to achieve the certain objectives and goals by proper
monitoring. In this context, Roxanne outline the mergers and acquisition activities which helps to
successfully manage the project and ensure the all resources and budget.
2.2 Skills required by the Project Manager.
Project manager is the individual who effectively take all kinds of risk and opportunities
to make the project successful and accomplished. Project leader should have understand and
leading the whole action and process during the implementation process. He/she must have
leadership quality to understand team abilities. This is the most process to maker the system
more challenging and fast development process for the company to better analyses the business
opportunities and task. So such as there are given some other abilities which must have by
project leader some of the are given below:
Skills Required by the Project Managerial
Negotiation : In order to lead the project goals Negotiation skill should be required in
Roxanne to get the success of the outcomes. Every task includes several steps. A good leader
have skill to convenience other people. This quality is will be an asset to their teams as they seek
to resolve conflicts by findings the win scenario for everyone (Ramazani and Jergeas, 2015). In
other words, Project manager with having good negotiation skill will appropriate very good and
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challenging. Roxanne should have this quality of negotiation which can create effective
management sources on the project task.
Cost Control : In project process to control budget is the another most essential skills
which should have in project Roxanne. Apart from this, this is the another skills which should
have in people and make the systematic performance goals. This quality also should have in
Roxanne to gained more advantage.
Risk Management : It is the another most effective issues which requires to be the great
following business goals. Roxanne will also look good to functional manager who shows the best
and leading business target. Project managers will work on the more complex, trans formative
(Patanakul and et.al., 2016). This is the another skills which helps project manager to be more
competitive.
Critical thinking : In project of mergers and acquisition Roxanne should have skill to
think something out of the box and make sure the process is different. This skill also very
competitive and challenging for the people to be more competitive and growing. Roxanne
should have skill of critical thinking to create some new concepts to gained successfully.
Communication : Communication is the foremost skills which should have in project
manager in terms of making highest business goals. Project manager should have understanding
to talk with the stakeholders which helps to make sure the other people to be done in proper
manner (Robinson and et.al., 2015). Communication skill is always very helpful for the team
members to understand while they talk with the project manager.
Quality management : Quality management skill is also very vital in process of
projection management. Project manager is liable to ensure quality activities or performance
according to which is is fruitful for the business to gain advantage from this skill. With the help
of different techniques Roxanne can measure the quality of project.
2.3 The project process
Business Case
The present business case is related to the companies whose planning for mergers and
acquisition. Roxanne is the responsible person in the whole process which manage the overall
system. Besides, In this process ABC considering the acquisition of DEF LTD.
Initiation
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In this process Roxanne requires to analyze the all situations where the all performances
connected with the project outlines. In this process the main activities processed by project
manager like gathering information of activities, planning for resources, certain requirement of
human resource and techniques (Toye and et.al., 2016). All such activities are need to be
considered in this initial process. During the requirement gathering activity Roxanne make sure
to fulfill the all possible requirements possibly make sure the things. Usually project initiation
process ends with requirements sign off.
Project Planning
Task preparation is the core element of whole process. Planning is the way through all
other things will be cleared. Like to determine the way and things to be more authentic and
effectively developed. In this process Roxanne make sure the project starting and ending date.
Laos, Roxanne needs to make sure the resources which will be going to used by the project.
Project Execution
This is the another task which will be performed by the Roxanne which has to be taken
by the Roxanne during the whole process. Ion this task all paper work needs to be done by the
both parties and also needs to make sure by the project manager to be very clear and disclose all
things to each other party (Toye and et.al., 2016). In addition to that, Usually project values and
maintained the standard outcomes is very much essential for the company o be taken. This
required to be taking in very serious manner.
Control and Validation
In this next process Roxanne needs to ensure the whole project again and check weather
it will be found any mistake or any improvement areas which required by the project manager to
be fix. Control is the best technique that assures the whole process involved in the mergers and
acquisition. Validation is the technique that ensure the whole process which has has been done
till the last date. All such protocols and formalities has to be done by the people and make the
systematic performance objectives. When it comes to project deliveries and requirement it is
must required by the people to be covered in the systematic form. Also it required that how much
business can e fulfilled by the proper manner.
Closeout and Evaluation : This is the also step involves in the process which starts afetr
achieving the all other following steps (Toye and et.al., 2016). Closeout is the last phase of the
whole process in which Roxanne needs to make sure all process implemented properly. This is
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the time when ABC LTD fully take over DEF LTD company by the help of Roxanne. This is
the closing stage of the project in which the both parties make sure their individual work and
measured the desired and actual outcomes. In this step Roxanne also need to make sure the
whole process very carefully to avoid future uncertainties.
2.3.1 Conceptualization stage
However mergers and acquisition is the complex process that consists of a few steps
which also making a effective scene which creates a combination of goals and presenting the
best advantageous goals and services (Lock, 2017). However, prior effective planning or concern
makes the company system more energizing. There are some process which has to be applied by
the organization in order to take over the other company. Apart from this it makes the
challenging also make the goal oriented sources.
Project title
Mergers and acquisition is the process which generally adopted by the parties who
wanted to merge their own businesses together. This is the process of mutual consent between
the parties. This project is based on the two companies which is DEF Ltd. And ABC.
Goals and Objectives
 Delivering the best resources and results
 Establishing the effective platform of mergers and acquisition.
 To improve the company productivity functions after completion of mergers and
acquisition.
Key Stakeholders
Key stakeholders are the most essential participants of the project which enable to
accomplish the business objectives and task.
Key Stakeholders Stakeholder Parties Information needs to be
consider
Project manager ABC & DEF LTD Project manager should liable
to increase the number of
efficiency in the process to
gain objective performance
and gain the effective working
outcomes.
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Project client ABC & DEF LTD Make sure that client get the
full support from the manager
to gain the business goals.
Manager should makes sure
the satisfaction level of the
project.
Government ABC & DEF LTD Make sure that all government
policies has to be adhered
properly.
Scope of the project
 Companies and management practices can be improved in the best possible manner to
gain the business practice.
 Mergers and acquisition can also helps to gain the business sustainability and growth in
future.
 Mergers of employees and activities will make high productive outcomes for the study.
Project charter
Project Name
Project Description
Mergers & Acquisition of ABC & DEF LTD
Present project based on the two companies ABC & DEF LTD who
wants to merge their roles and responsibilities as one company.
Project Manager Roxanne Date Approval 10/25/19
Project Sponsor ABC & DEF LTD
Business Case Expected Goals
Business case is all about two businesses who
wants to get mergers. This project handled by
Roxanne which is an senior employee of a
large UK company food and drink retailers
ABC LTD. Previously company already owns
Expected Goals are to successfully implement
the study and outcomes. Another objective is
to improve or expand the business activities.
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different companies of food & drink. Now
ABC Ltd wants to merge with DEF Ltd. The
acquisition.
Market Evaluation
Market evaluation is the first process in mergers and acquisition which has to be adopted
by the company. It is the foremost process in mergers and acquisition which utmost important
that you must know the present market value of the organizations as well as its estimated future
financial performance. Sales organizations and marketing approaches are also taken into action
at the time effective service growth. Apart from this, it is also very much required that how
business should required to understand that how business should need to be taken into serious
consideration and make the whole process systematically. Market evaluation is the best way to
promote and analyze the market conditions.
Exit Planning
After analyzing the market situation next process is to take step towards the process to
liquidate the company asset to winding up the business activities. There are several task and
process which should be done by the businesses. The structure of the deal largely depends upon
the available options (Marchewka, 2016). The form of compensation also plays a most important
role here in determining the exit planning.
Structured Marketing Process
This is next activity in mergers & getting process which included different opportunities
and task. positive clients has also measure them encouraged during the whole process. This is
next process to be the most competitive and challenging to be the best effective challenging task.
Sometimes for mergers and acquisition business owner marketing its own business entity in-front
of others (Meredith, Mantel Jr, and Shafer, 2017). Some following activities is involved in this
process such as like seller agrees on the disseminated materials in advance, advance. Also seller
has to disclose memorandum and profiles which factually showcase the business ideas.
Secondly, the highly advanced system is will be given to other party which is factually showcase
the business. Data base of prospective buyers are activity.
Letter of Intent
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Letter of intent is the another process involves in the respective attorney. This is the
mutual agreement made up on the basis of all legal formalities and task. In this functional
policies this task has to be converted into the basic things. This is the process where the all terms
and conditions should be final by the parties involved in the process. However, such situations
make the things less valuable to the situations makes things more improper and emerging. Apart
from this it generates the final aims and services (Papke-Shields and Boyer-Wright, 2017). This
process also involves the process to ensure all liability and, product, issues. After reviewing the
whole policies and targets. This process is been negotiated while preparing and making the task
more popular.
Buyer Due Diligence
Next step of mergers involves which involves the activity in which the seller ready to
share information with the other part. So the other party will ensure the information about the
services and make the output goals. Apart from this it makes and generating the highest business
opportunities and make the highest systematic goals and objectives. In this process company
fully take over the other business take the business rights, and complete business process.
Definitive Purchase Agreement
This is the final process involves in the process of mergers and acquisition. Finally
definitive agreement has been made the final projects which is covered by the effective
management (Ramazani and Jergeas, 2015).
2.3.3 Development Stage
Analysis
Tasks Budget
Initial Planning 7500
Collection of Resources 8500
Designing system 7400
Development of system 5500
Testing of system 7500
Closure and Transfer 8500
Total Project Budget 44900
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The above financial plan explains the cost of the step which helps to accomplish the
project aims and objectives.
Financial Plan
Stakeholder Budget £
Project Manager 5500
Team Subordinates 7500
Law Experts 8800
Financial Associate 7700
Supervisors 4400
Total 33900
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7500
8500
7400 5500
7500
8500
Initial Planning
Collection of Resources
Designing system
Development of system
Testing of system
Closure and Transfer

From the above stakeholder budget it has been found how much project will incur the
cost in stakeholders. In order to fulfill the project aims and objectives it is highly business
influencing task and results to break the systematic relationship goals.
Gantt Chart
Task Name Duration Start Finish
A 11 wks Fri 10/25/19 Thu 1/9/20
B 9 wks Fri 1/10/20 Thu 3/12/20
C 7 wks Fri 3/13/20 Thu 4/30/20
D 8 wks Fri 5/1/20 Thu 6/25/20
E 11 wks Fri 6/26/20 09/10/20
F 13 wks Fri 9/11/20 Thu 12/10/20
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Project Manager
Team Subordinates
Law Experts
Financial Associate
Supervisors
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
5500
7500
8800
7700
4400
Column B

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2.3.3 Implementation stage
In this stage of the mergers and acquisition project where the all techniques and strategies
will start to target the strategies results. This task results the effective goals and objectives.
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2.4 Leadership
Leadership play a vital role in project management which helps to support employee
skills and abilities. Along with that, it certainly happen within the organization which certainly
perform the best services and get the best outcome results. All the workers within the team need
to have proper coordination and this is possible when they interact with each other to better
understand the skills and capabilities that each of the employees possess.
2.5 Administration
Administration process includes the preparation of budget, schedules and other daily
routine task. So all such activities has to be performed in systematic way to accomplish the
project goals and objectives. Such as Mergers and acquisition agreement, legal documents from
the parties, etc.
2.6 The problems and risk analysis
There are different kinds of hurdles involves in the project management or which
manager has to face during their whole process. In such context, it is the responsibility of the
business manager to make sure the activities performed in effective manner. Here below explains
some of the issues facing by the manager:
Quality risk : Quality is the big issue which has been found in many of the cases. So in
that context, project manager should always need to make sure the effective project management
techniques.
Efficiency of team members : Lack of team coordination can also be the issue in
project. So there has to be a proper coordination among members to improve quality and
effective outcomes.
Increase in cost : By having lack of planning cause to high cost of the project. So also, it
is required for the manager to have systematic process to perform all the task.
CONCLUSION
On the basis of above section it has been concluded about the terms and process of
project which makes the things unavailable and proper emerging marketing trends. Study also
makes the things more clear and more generalizing the things more clearly defined in the
systematic manner. In other words, present study also concluded about five stages in project life
cycle. The major areas which has been covered in the project is project management
characteristics and briefly managed the services. Apart from this, knowledge area in project
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management and briefly compiled the services. Other topics which has to be considered in the
study more challenging. Further In the task also covered and outlined the process of mergers and
acquisition. Study more concluded about the project management process along with skills.
Along with that, it also makes the things more generalized and make the systematic performance.
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