Managing Projects

MANAGING
PROJECT
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Table of Contents
TASK 1...........................................................................................................................................3
Characteristics of any project and stakeholder meaning........................................................3
Purpose of Project Initiation Document.................................................................................3
State the purpose of feasibility...............................................................................................3
List the nine (9) knowledge areas in Project Management....................................................4
attributes or characteristics of a project Manager...................................................................4
Time Frame............................................................................................................................5
TASK 2...........................................................................................................................................5
Project initiation phase...........................................................................................................5
Planning Phase review............................................................................................................9
Executing the project............................................................................................................12
Control of project.................................................................................................................13
Project closure......................................................................................................................14
REFERENCES..............................................................................................................................15
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TASK 1
Characteristics of any project and stakeholder meaning
There are 6 different characteristic of managing the project in the organization. Different
characteristic are purpose, aim, objective, scope, time and deliverables.
Stakeholders of the project are all the parties who generally used to possess any sort of
the interest in the outcome of the project (Bao, Shi and Kalra, 2017). Different stakeholders of
the project are the project manager, sponsor, project owner employee etc. To manage the interest
level of different stakeholder and to understand the role and responsibility of different
stakeholder analysis is generally performed in the organization. Stakeholder analysis generally
gives the information about the way interest of different stakeholder can be maintain as it is
important task in the process of project success.
Purpose of Project Initiation Document
PID generally works as guiding document to the project manager throughout the process
of carrying out the project in the organization (Edwards, Serra and Edwards, 2019). Main
purpose behind making of PID is to records the variety of the different information which is
requires to define and plan the project in the organization. Another purpose of PID is to define
the project mandate and define the Aim and objective of the project. There are varieties of
different element of PID are project justification, this explains the rationale of conducting the
project. Communication plan which defines the way communication will take place. Project
plan, defines primary activity which will be carried out in the project.
State the purpose of feasibility
Feasibility studies generally define as a group of the activity which used to explain the
convenient level of completing the project in the organization (Low, Ismail and Tan, 2018).
There are varieties of the different sort of benefit which will be seen by the project due to
conduction of feasibility study in the project. Some of the benefits of feasibility study are as
follows:
 Feasibility study in the project used to help the company in addressing where and how
project will operate. On the basis of the same different decisions are being made to
overcome the same in the better way in the organization.
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 Feasibility studies also assist company in identifying the variety of the obstacles which
will be seen by the organization in the long run of the business. These will eventually
assist the management in making different decision to overcome the same in the long
run.
List the nine (9) knowledge areas in Project Management
There are variety of different sort of the knowledge which we provided by the project
management in project. Some of them are as follows:
1. Project Integration management
2. Project Scope management
3. Project Time management
4. Project Cost management
5. Project Quality management
6. Project Resource management
7. Project Communication management
8. Project Risk management
9. Project Stakeholder management
There are varieties of the different benefit which are seen of the same in the project. Importances
of different knowledge area are as follows:
Project time management aspect generally used to provide the importance for the company in
understanding the time which project manager and team has to complete. These heal project in
planning different accordingly in the project (Mamédio and Meyer, 2020).
Project resource management aspect used to provide the importance for company in having
information about the resources which they have to complete the project for the client. This
assist project team in optimum utilization of resources in the project.
attributes or characteristics of a project Manager
There are variety of different sort of attributes and characteristic which need to be shown by
project manager in the project. Characteristic of manager are as follows:
 Decision making
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 Patience attribute
 Leadership attribute
 Communication attribute
 Team building attribute
It is very important to close or end project properly as closing the project in the better way help
the project manager in presenting outcome of the project in the better way in front of the other in
market.
Time Frame
Task Mode Task Name Duration Start Finish Predecessors
Auto
Schedule
d
A 6 wks Wed 8/12/20 Tue 9/22/20
Auto
Schedule
d
B 7 wks Wed 8/12/20 Tue 9/29/20
Auto
Schedule
d
C 5 wks Wed 9/23/20 Tue 10/27/20 1
Auto
Schedule
d
D 6 wks Wed 9/23/20 Tue 11/3/20 1
Auto
Schedule
d
E 4 wks Wed 10/28/20 Tue 11/24/20 2,3
Auto
Schedule
d
F 7 wks Wed 11/4/20 Tue 12/22/20 4
Auto
Schedule
d
G 4 wks Wed 12/23/20 Tue 1/19/21 5,6
TASK 2
Project Life cycle
To complete the project for the HCL, project has to go from four different stages of project life
cycle to be successful for the company (Medina, 2018). Different stages of project life cycle are
as follows:
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Project initiation phase
 Introduction/ Background
In the current scenario technology has changed very drastically and it has
changed the way different organization generally used to look at completing different
operation of the company. For the same reason New Euro Centre will be created in the
Docklands area of London. This will eventually help the center in having the specific
aspect for the It facility for marketing. Booking, TV and telephonic provision for
conference and meeting center in organization.
2.0 Project Aim
“To construct new euro center by integrating different IT infrastructure into the same”
3.0 Project Objective
 To incorporate variety of different IT infrastructure for marketing, booking and
TV & telephone provision for conference hall.
4.0 Stakeholder
 Project Manager: Project manager are the one who used to has the sole
responsibility of carrying out variety of different activity at the workplace. They
generally used to provide the different guideline and on the basis of the same
different event taken place in project (Ray, 2019).
 Project sponsor: Project sponsor are the individual or the institution which
provide the different sort of the finance to the project team member. On the
basis of the same different activity are being carried out in the project. They
generally used to provide the external environment information to project
manager as well.
 Supplier: They are another sort of the stakeholder in the project, they generally
used to provide different raw material or semi finished product. On the basis of
the same different decision are taken to finish the project for the owner in better
way.
 Project team: They are the one whom will be following the different
instruction in the project and on the basis of the same different activity will be
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carried out in the manner that it used to help in achieving the objective of the
project in better way.
5.0 Target Audience
 Looking at the target audience for the project it has been identified that teen
consumer I the market will be attracted toward the project as most of the teen
consumer in the market are generally attracted toward the IT infrastructure in
the market in the long run.
 Another Audience which will be targeted will be the employee of new office as
they are the one whom will be using the different IT infrastructure in the
market. So company will look to provide convenient IT infrastructure in
market.
5.0 Scope
This project will open up the variety of the scope in term of enhancing the number of
the consumer who generally used to visit the conference centre. This will also open the
good sort of scope for the company in presenting the variety of the service of the
company in the better way in front of the consumer (Samset and Christensen, 2017). It
will also help the Euro center in getting better resources to understand the external and
internal environment of the company in the better way.
6.0 Project Delivery
This project will be offering a new Euro center at Docklands area of the London. Hall
which will be constructed will be included with the provisions of different IT facility
for marketing, booking and different technical provision in conference and activity
hall.
Alternative
 Project manager has to make sure that they used to make the variety of the
alternate plan in the project. First element which has to be considering by the
organization is in regards of the source through which variety of the different
sort of raw material to construct the project in the market.
 Another sort of alternate plan which has to be made by the project manager in
the market is in regards of the Human resource management in the market. As it
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may happen that project is not able to manage Human resource in the better
way in the project (Sanghera, 2019).
Task Mode Task Name Duration Start Finish Predecessors
Auto
Schedule
d
Initiation 35 days Wed 8/12/20 Tue 9/29/20
Auto
Schedule
d
Team building 14 days Wed 8/12/20 Mon 8/31/20
Auto
Schedule
d
Identifying roles and
responsibility 12 days Tue 9/1/20 Wed 9/16/20 2
Auto
Schedule
d
Assigning roles to team
member 12 days Thu 9/17/20 Fri 10/2/20 3
Auto
Schedule
d
Planning 70 days Wed 8/12/20 Tue 11/17/20
Auto
Schedule
d
Project requirement
determination 18 days Mon 10/5/20 Wed 10/28/20 4
Auto
Schedule
d
Budget forming 17 days Thu 10/29/20 Fri 11/20/20 6
Auto
Schedule
d
Charter plan formation 13 days Mon 11/23/20 Wed 12/9/20 7
Auto
Schedule
d
Critical factor
understanding 22 days Thu 12/10/20 Fri 1/8/21 8
Auto
Schedule
d
Execution 55 days Wed 8/12/20 Tue 10/27/20
Auto
Schedule
d
Employee skill
development 6 days Mon 1/11/21 Mon 1/18/21 9
Auto
Schedule
d
Allotment of resources 25 days Tue 1/19/21 Mon 2/22/21 11,9
Auto
Schedule
d
Performance management 8 days Tue 2/23/21 Thu 3/4/21 12
Auto Performance management 16 days Fri 3/5/21 Fri 3/26/21 13
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Schedule
d Quality
Auto
Schedule
d
Monitoring 40 days Wed 8/12/20 Tue 10/6/20
Auto
Schedule
d
Test conduction 8 days Mon 3/29/21 Wed 4/7/21 14
Auto
Schedule
d
Bug identification 12 days Thu 4/8/21 Fri 4/23/21 16
Auto
Schedule
d
risk management 8 days Mon 4/26/21 Wed 5/5/21 17
Auto
Schedule
d
Monitoring resources 12 days Thu 5/6/21 Fri 5/21/21 18
Auto
Schedule
d
closure 25 days Wed 8/12/20 Tue 9/15/20
Auto
Schedule
d
identification of
compatibility 14 days Mon 5/24/21 Thu 6/10/21 19
Auto
Schedule
d
review of project 7 days Fri 6/11/21 Mon 6/21/21 21
Auto
Schedule
d
Final project deliver 4 days Tue 6/22/21 Fri 6/25/21 22
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Planning Phase review
Resource plan
Resource plan of the project is define variety of the different sort of the resources which will be
require to carry out the project in the efficient way. As for conducting the project for HCL
company project manager will be recruiting 75 Human resources in the organization. Two
compiler officers will be hired as legal resources of the project (Sundararajan, and Tseng, 2017).
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Technological resources of the company will be procured from the different supplier in the
market. Operational and marketing are another sort of the resources which will be procures.
Work breakdown structure
Financial plan
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Financial plan of the company is generally define as a plan which generally used to define the
amount of money which will be require to complete the project in the market. All the resources
will be procure from the same amount in the market. For the current project £200,000.00 has
been allotted to complete the project efficiently.
Quality plan
Quality plan of the company used to define the way different quality of the project can be
maintain in the long run of the business. For managing the Quality of the project in the market
benchmarking tool will be used by the project manager in the project. Project manager or
management team will be setting the different benchmark in regards of the project activity and
on the basis of the same original performance will be compared to find out the deviation and
improve the quality of the activity carried out in the project.
Risk plan
Risk Plan generally used to describe the variety of the risk which may occur in the project and
can impact the outcome of the project. For the current prject there were variety of the different
sort of the risk which was also in front of the project. Scarcity of the fund and not proper usage
of resources in the project result in wastage of resources was another sort of risk in front of the
project manager.
Acceptance plan
It is the type of the plan which generally used to define whether the project was successful or not
in the market. This plan generally considers looking at the situation whether the project or the
plan of the company is liked by the people or not will be assessed to find out the success or
failure of the project in the market.
Executing the project
After going through the initiation and planning phase of the project Executing phase of the
project used to occur. Execution of project will include these sort of the activity in the project.
Time – This element of the execution project it used to define the time which will be
required to complete the project in the market. To complete and execute the project in the
market it will require the minimum of 6 month for completion of the project.
Quality- This is another important element which need to be consider by the project
manager is the Quality of the project. As organization has to make sure that company is able to
manage the work in the proper as well as in the effective manner (ul Hassan, Ahmad and
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Zuhaira, 2018). For managing the Quality of the project in the market highly qualified employee
will be hired in the organization also balance scorecard tool will be used to manage the quality
of the project in the market.
Change- In the rapidly changing environment it is very much important for all the
individual to get ready to adopt the variety of the different sort of the changes in the better way
in the organization. Individual has to make sure that they used to observe and bring the variety
of the changes in the project these will eventually help the company in getting ready for variety
of the issue which is being offered in the market.
Risk- There are variety of the risk which will be in the project, to overcome the same
sort of the risk there are variety of the different step which will be taken in the project. One of
such kind of the step will be in regards of making variety of the alternate plan to overcome the
risk presented in the market.
Communication- This is another important sort of the element which need to be
consider by the project manager in the project. There are two type of communication tool which
will be used in the project. First communication tool which will be verbal communication it will
be generally perform to communicate between same levels of employee (Van and Vos, 2016).
At the same time to communicate with the senior in the market written communication will be
used in the project.
Control of project
Another stage of project life cycle is the controlling of the project. This is the stage in which
different efforts are made to control the project. There are variety of the different efforts are
made to bridge the gap between the performance which is budgeted and actual performance.
There were two activities which will be taken in the organization to control the outcome of the
project in the better way. Both the two activities are as follows:
Hiring highly skilled employee is the first activity which needs to be performed in the
project. Employee in the project will be looking at the variety of the different sort of the segment
in which project is lacking behind and on the basis of the same variety of the different sort of the
decision will be taken in a way that organization was able to manage risk which is presented in
front of the company in the long run (Wen and Qiang, 2019).
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Another step which will be taken to control the project will be with the help of the
benchmarking tool in the market. Under this framework variety of the different sort benchmark
will be set in the organization and on the basis of same original performance will be analysed
and on the basis of same different decision will be taken in the organization. This will eventually
help the company in managing and controlling the project in the better way as well.
Project closure
This is the last stage of the project life cycle, it is the stage in which the project of the company
is finished and delivered to the client in the market. This is the stage in which the project
manager generally used to check whether all the requirement of the project has been made
successfully or not in the project. After that project manager will be looking at the variety of the
different sort of the issue which can be occurred in the project after completion of the same in
the market as well. After that manager generally thinks of variety of the different sort of the
strategy as well in the market, so that whenever these sort of the issue generally occurs in the
project it can be overcome by the project manager in the better way.
After completion of the current project it was seen that the project was completed very
successfully in the organization. For conducting variety of different sort of the operation of
newly constructed project, client has to hire 20 workers so that variety of the different sort of the
activity can be carried out very easily in the project. Another issue which can occur is employee
turnover for the same reason project manager has decided to provide the good sort of the
motivation to all employee in a way that it used to help them in getting good sort of the support
from the employee end in the market.
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REFERENCES
Books and Journals
Bao, Y., Shi, M. and Kalra, A., 2017. Managing Project Selection Through Contract
Design. Rotman School of Management Working Paper, (3077351).
Edwards, P.J., Serra, P.V. and Edwards, M., 2019. Managing Project Risks. Wiley-Blackwell.
Low, Z.H., Ismail, I. and Tan, K.S., 2018. Sintering Processing of Complex Magnetic Ceramic
Oxides: A Comparison Between Sintering of Bottom-Up Approach Synthesis and
Mechanochemical Process of Top-Down Approach Synthesis. Sintering Technology:
Method and Application. p.25.
Mamédio, D.F. and Meyer, V., 2020. Managing project complexity: how to cope with multiple
dimensions of complex systems. International Journal of Managing Projects in
Business.
Medina, R., 2018. Managing Project Competence: The Lemon and the Loop. CRC Press.
Ray, P.D., ALBEADO Inc, 2019. Pervasive, domain and situational-aware, adaptive,
automated, and coordinated big data analysis, contextual learning and predictive control
of business and operational risks and security. U.S. Patent Application 16/240. 603.
Samset, K. and Christensen, T., 2017. Ex ante project evaluation and the complexity of early
decision-making. Public Organization Review. 17(1). pp.1-17.
Sanghera, P., 2019. Project Integration Management. In CAPM® in Depth (pp. 87-132). Apress,
Berkeley, CA.
Sundararajan, S.K. and Tseng, C.L., 2017. Managing project performance risks under
uncertainty: Using a dynamic capital structure approach in infrastructure project
financing. Journal of Construction Engineering and Management. 143(8). p.04017046.
ul Hassan, I., Ahmad, N. and Zuhaira, B., 2018. Calculating completeness of software project
scope definition. Information and Software Technology. 94. pp.208-233.
Van Offenbeek, M.A. and Vos, J.F., 2016. An integrative framework for managing project
issues across stakeholder groups. International Journal of Project Management. 34(1).
pp.44-57.
Wen, Q. and Qiang, M., 2019. Project managers’ competences in managing project
closing. Project Management Journal. 50(3). pp.361-375.
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