Importance of Integration Management in Project Management Setting

This document discusses the importance of integration management in project management settings. It explains how integration management helps in coordinating activities and achieving project goals. It also covers the scope statement for a project, methods to generate a budget, types of project risks, and quality methods for project success.

MANAGING PROJECTS

Table of Contents
Table of Contents.............................................................................................................................2
TASK 1............................................................................................................................................3
Importance of integration management in project management setting.....................................3
Scope statement for project and role of work break down structure...........................................3
Methods exist to generate a budget for a particular project budget............................................3
Any four types of project risks and response to overcome two of risks identified within project
management settings...................................................................................................................4
One specific quality method introduce to assure success of project...........................................4
TASK 2............................................................................................................................................5
Project initiation phase................................................................................................................5
Project planning and phase review............................................................................................11
Executing the project................................................................................................................13
Control of project......................................................................................................................14
Project closure report................................................................................................................15
REFERENCES..............................................................................................................................16

TASK 1
Importance of integration management in project management setting
Scope, time, quality and resources are key characteristics of manufacturing projects.
Integration management is collection of procedures needed to assure that different components
of projects are appropriately coordinated. During project management settings integration
management play vital role by managing and coordinating all activities as well as procedures
(Sanghera, 2019). It conducts work as whole in order to develop important outputs
systematically and appropriately as each procedure in assignment integration management has
certain purpose to achieve main project aim. In includes creating trade offs among competing
alternatives and objectives to meet stakeholder expectations as well as needs. It helps to
optimizes and harmonizes practices, reduce conflicting accountabilities and connections and
manage conflicting objectives which in return provide positive outcomes in effective manner.
Scope statement for project and role of work break down structure
A scope statement outlines whole project, including any features and deliverables as well
as list of participants as stakeholders who can be affected. It also included any major task
deliverables, aims and objectives to aid measure success (ul Hassan, Ahmad and Zuhaira, 2018).
It defined as tool utilize to describe major deliverable to task including high level requirement,
milestones, constraints and assumptions. Work break down structure play vital role in scope
statement as it help project manager to define scope of their task or work by taking scope
statement & subdividing major task activities into few and manageable packages of actions.
Main aim of work break down structure is to eliminate complicated actions to collection of acts.
Methods exist to generate a budget for a particular project budget
It is really very important to generate or create budget before starting a project.
Budgeting can permits individual to develop a spending plan for money. It also assures that they
can consistently have enough funds for things they need and resources that are essential for them.
There are two main approaches or methods available in market used to generate budget for
project budget like top down approach and bottom up approach. According to first method,
management decides how much project will cost and dividing exist amount between work
activities that is really very important. Second method estimating sum cost of project by costing
lowest degree rolling up and work packages.

Any four types of project risks and response to overcome two of risks identified within project
management settings
Financial, Legal, Operational and Resource risk are 4 forms of risks identified while
planning and implementing projects. These risks impact on overall activities of project and also
influence final outcomes.
Response to overcome 2 of project risks-
In context of first risk, it analyzed that financial risk directly impact on each tasks or
activities negatively. To overcome this risk management must create plan and then mention
actual cost which makes them able to collect money accordingly.
In regards to second risk, it identified that legal risk is also determine within project
management setting that affect negatively. To overcome this barrier or risk management must
conduct practices according to law and policies.
One specific quality method introduce to assure success of project
It is very important for the project manager to know whether the project has finished well
or not for which they can use various quality approaches. Project evaluation is one of the best
method person can use to effectively assure project successfully accomplished. It uses systematic
analysis to collect data and reveal efficiency and effectiveness of management. Goal of this
approach is to identify relevance and degree of achievement of objectives, efficiency,
development effectiveness and sustainability of project. It is quite beneficial and useful method
mostly used after completing project.
Identify critical path and days does it take to finish project
Task
Mode Task Name Duration Start Finish Predecessors
Auto
Scheduled a 7 wks Mon 6/1/20 Fri 7/17/20
Auto
Scheduled b 4 wks Mon 7/20/20 Fri 8/14/20 1
Auto
Scheduled c 3 wks Mon 8/17/20 Fri 9/4/20 2
Auto d 6 wks Mon 8/17/20 Fri 9/25/20 2

Scheduled
Auto
Scheduled e 4 wks Mon 9/7/20 Fri 10/2/20 3
Auto
Scheduled f 7 wks Mon 9/28/20 Fri 11/13/20 4
217 days will be taken to accomplish project by getting desire outcomes at last that is
beneficial and effective for overall project management team.
TASK 2
Project initiation phase
1.0 Introduction/ Background
Technology is one thing which has changed the way of looking and carrying
out of variety of the activity in all sectors in the current scenario, as technology has
opened up the variety of the opportunity. For the same reason Sunderland London
Campus has decided to incorporate the same in the organization. Sunderland London
Campus is looking to introduce 20 new workstations on the second floor (Learning
Space for student’s private study) and five (5) new workstations to complement

existing ones purposely for job searching in the library
2.0 Project Aim
To enhance the quality of the learning for the student by the way of improving learning
at the workplace”
2.0 Project Objective
 To renovate the library and theatre room and move the same to the second floor
from the ground floor in the University.
 To incorporate smart board and interactive gadget that used to enhance level of
learning in the University.
3.0 Stakeholder
 Project Manager: Project manager in the project is the one who is having the
sole responsibility of carrying out different responsibility for the client. They
are the one who will be providing different guideline and on the basis of the
same project team used to carry out project in the organization.
 Student: They are the category of the stakeholder who generally used to pass
on the information about the need and preference of them in context of project
and on the basis of the same different project is being developed in the project.
 University Management: Project manager will be in the direct contact with the
University management in the organization and will assist them in making
variety of the policy in regards of the project of the company in the long run.
 Supplier: Supplier will be the one in the organization who will be providing the
variety of the raw material to the project team in the market. They can influence
project efficiency on the basis of quality of the product which is being provided
by them.
 Project team: They are one of the most important category of the project, as
they are the one on whom the success of the project is linked as they are the one
in the project who used to look at the different guideline and used to follow the
same in the project.

4.0 Target Audience
 There will be two categories of the Audience which will be targeted by the
project manager in context of this project in the organization. First target
customer will be the Student of the University, for the same reason project team
and the manager in the organization will make sure that project will able to
enhance the quality of the learning for the student.
 Another Audience will be the teacher of the University as they are the one in
the organization who will be using the project to teach the student in the
organization, this will eventually will help the company in improving the
quality of different
5.0 Scope
This project will bring the variety of the different type of the benefit and the most
important will be it will open the variety of the benefit for the organization in the long
run, as a result it will open up the variety of the scope in context of attracting the
student for the university. As the entire student generally used to prefer to have the
technology involve in the variety of the learning which they are looking to adopt.
Another, opportunity or the scope which will be brought by these projects in the
University is that they will be able to improve the position in the industry as they will
be able to improve the quality of the learning in the organization very easily.
6.0 Project Delivery
This project in the organization will be delivering the refurbished 25 room in the
University at the second floor, in which 20 rooms will be used by the University for the
purpose of the Studies and the remaining 5 room will be used in the organization for
the purpose of job searching library.
Alternative
 Organization has to make sure that they used to make the variety of the
alternate plan in the organization in context of different source from which they
can get the raw material whenever require in the organization. This alternate
plan in the organization will help the company in overcoming the variety of
future uncertainty if occur any in the organization.

 Another alternate plan which has to be made in the organization will be in the
context of maintaining human resource in the organization. As many employee
used to leave the organization in the project management. This alternate plan
will eventually help the company in maximising the efficiency of project in
long run.
Time plan
Task
Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled Initiation 38 days Tue 6/2/20 Thu 7/23/20
Auto
Scheduled team development 16 days Tue 6/2/20 Tue 6/23/20
Auto
Scheduled
identification of different
roles and responsibilities 10 days Wed 6/24/20 Tue 7/7/20 2
Auto
Scheduled
assigning of the different
roles and responsibilities 15 days Wed 7/8/20 Tue 7/28/20 3
Auto
Scheduled planning 51 days Wed 7/29/20 Wed 10/7/20
Auto
Scheduled
determination of project
requirement 14 days Wed 7/29/20 Mon 8/17/20 4
Auto
Scheduled budget formulation 12 days Tue 8/18/20 Wed 9/2/20 6
Auto
Scheduled
project preparation of
charter 8 days Thu 9/3/20 Mon 9/14/20 7
Auto
Scheduled
identification of critical
factor 17 days Tue 9/15/20 Wed 10/7/20 8
Auto
Scheduled execution 44 days Thu 10/8/20 Tue 12/8/20
Auto
Scheduled training to employees 8 days Thu 10/8/20 Mon
10/19/20 9
Auto
Scheduled resource allotment 22 days Tue 10/20/20 Wed
11/18/20 11,9
Auto
Scheduled management of performance 5 days Thu 11/19/20 Wed
11/25/20 12
Auto
Scheduled
management of performance
quality 9 days Thu 11/26/20 Tue 12/8/20 13
Auto
Scheduled monitoring 30 days Wed 12/9/20 Tue 1/19/21

Auto
Scheduled conducting the test 6 days Wed 12/9/20 Wed
12/16/20 14
Auto
Scheduled bugs identification 8 days Thu 12/17/20 Mon
12/28/20 16
Auto
Scheduled risk management 6 days Tue 12/29/20 Tue 1/5/21 17
Auto
Scheduled
monitoring tool selection for
the project 10 days Wed 1/6/21 Tue 1/19/21 18
Auto
Scheduled closure 18 days Wed 1/20/21 Fri 2/12/21
Auto
Scheduled
identification of
compatibility 10 days Wed 1/20/21 Tue 2/2/21 19
Auto
Scheduled review of project 5 days Wed 2/3/21 Tue 2/9/21 21
Auto
Scheduled
suggesting improvement for
the project 3 days Wed 2/10/21 Fri 2/12/21 22

Project planning and phase review
Resource plan
The resources are very essential for the success of the project as if the resources will not be
assigned then the company will not be able to manage the resources in proper manner (Mamédio
and Meyer, 2020). Thus, for the management of the project the required resources will be
technological, financial, legal, operational, human resource and many others. Also, for this the
estimated requirement of human resource or staff will be approximately 25.
Work breakdown structure

Financial plan
The finance is the blood or lifeline of the project or the continuation of the business. This is
majorly because of the reason that finance will not be arranged by the company in proper manner

then the company will not be able to manage the project in proper manner. Thus the budget for
the current project of Sun project 20X20 is £8 million approximately.
Quality plan
The quality of the project is also the most important thing as if the quality will not be assured
then the stakeholder and the consumer coming to the place will not like it (Medina, 2018). Thus,
for this the most important thing for the success of project is the use of good quality resources.
The major measure for measuring the quality used by project is the technique of benchmarking.
Under this technique the company will compare the performance of the project with the other
similar project and other competitors as well.
Risk plan
The major risk at time of managing the project are like technological, operational, legal,
financial, strategic and many other different types of risk. Thus, all these risk need to be
managed and for this the best mitigation strategy is to use the technique of market research and
review of experience of consumer and taking feedback from them. This is necessary as this will
help the company in identifying the changes taking place in business environment.
Acceptance plan
The acceptance plan is the one which will help the company in knowing the fact that whether the
plan was successful or not (Wen and Qiang, 2019). This is majorly because of the fact that the
point that whether the project was liked by the people or not will be assessed by analysing the
success or profit which the company enjoyed because of the project.
Executing the project
After the stage of planning and phase review the next stage is the execution of the project
wherein the planned project is actually executed.
Time – this is referred to as the total time which is involved within the execution of the project
after all the planning is done. The project will take time of approximately 6 months for the
project to be completed in effective manner.
Quality- this is the most important thing for the company to focus on as if the quality will not be
assured then the company will not be able to manage the work in proper and effective manner
(Bao, Shi and Kalra, 2017). Thus, for managing the quality the most important thing is to recruit
good and highly skilled people. This is necessary as these people will be more effective in
managing the changes within the project.

Change- the business environment is very dynamic and ever changing and it is very essential for
the project manager to make sure that all the changes taking place in the environment are
considered. This is majorly because of the reason that if these changes will not be taken into
consideration then the project will not get successful (Sundararajan and Tseng, 2017).
Risk- this is the uncertainty which is present event if the project is taking place as per the
planned manner. The risk is the uncertain or contingent event which may take place and which
may not take place. thus, it is very essential for the project manager to keep all the things ready if
the risk occur in the future.
Issue- for the smooth functioning and completion of the project it is essential for the company to
make sure that there are no issues among the employees. This is majorly because of the reason
that when employees work together then there are chances that there might be conflicts. Thus,
the manager must be ready to deal with such types of situations.
Communication- this is the most important and necessary consideration for the proper execution
of the project. This is majorly because of the reason that when the communication will not be
proper then the company will not be able to manage the working in proper manner. Thus, for this
the most important thing is the clear and understandable communication.
Control of project
As per the project life cycle stages the next stage for the completion of the project is controlling
of project. Under this stage the project manager tries to control the project that is try to bridge the
gap between the budgeted performance and the actual performance. This is essential because of
the fact that this will direct the project in the direction of successful completion of the project.
Thus, for this the project manager uses the technique of direct supervision and observation.
Under this technique the manager himself monitor all the activities that is what was planned and
what actually happened (Van Offenbeek and Vos, 2016). Then after that the deviation is
calculated if the performance is not managed in proper manner and then corrective action is
taken. Also, in this strategy the manager can hire or recruit some supervisor who will look after
all the planned activities and the actual activities. Then the supervisor will analyse the difference
between both and if the deviation will be high then the corrective actions will be taken by
supervision to improve the position of project.

Project closure report
This is the last stage of the successful project life cycle wherein the project comes to an
end with a success. This is majorly because of the reason that all the requirements of the
company and the project are fulfilled in the intended manner and in the thought manner only. In
this stage the project is completed and if all the aim and objectives of the project are attained in
the required manner then the project is closed. On the other side if the project aim and objectives
are not attained in the required manner then the manager need to find the areas in which the
project was lacking. Also, here the manager has to decide some of the strategies which will assist
the manager in overcoming with this problem and try to improve the project.
Also, from the completion of the project it was seen that the library will going to install
20 new workstation at the second floor for the purpose of private study of student coming to
library. In addition to this 5 more new work station will be added to supplement the existing
work station already within the library. In the end it can be said that the project of the library is
successful as this project was able to attain all the aims and objectives for which the project was
initiated. Thus, the project can be successfully closed down and this will help the company in
managing the future project in more proper and effective manner (Edwards, Serra and Edwards,
2019).

REFERENCES
Books and Journals
Bao, Y., Shi, M. and Kalra, A., 2017. Managing Project Selection Through Contract
Design. Rotman School of Management Working Paper, (3077351).
Edwards, P.J., Serra, P.V. and Edwards, M., 2019. Managing Project Risks. Wiley-Blackwell.
Low, Z.H., Ismail, I. and Tan, K.S., 2018. Sintering Processing of Complex Magnetic Ceramic
Oxides: A Comparison Between Sintering of Bottom-Up Approach Synthesis and
Mechanochemical Process of Top-Down Approach Synthesis. Sintering Technology:
Method and Application. p.25.
Mamédio, D.F. and Meyer, V., 2020. Managing project complexity: how to cope with multiple
dimensions of complex systems. International Journal of Managing Projects in
Business.
Medina, R., 2018. Managing Project Competence: The Lemon and the Loop. CRC Press.
Ray, P.D., ALBEADO Inc, 2019. Pervasive, domain and situational-aware, adaptive,
automated, and coordinated big data analysis, contextual learning and predictive control
of business and operational risks and security. U.S. Patent Application 16/240. 603.
Samset, K. and Christensen, T., 2017. Ex ante project evaluation and the complexity of early
decision-making. Public Organization Review. 17(1). pp.1-17.
Sanghera, P., 2019. Project Integration Management. In CAPM® in Depth (pp. 87-132). Apress,
Berkeley, CA.
Sundararajan, S.K. and Tseng, C.L., 2017. Managing project performance risks under
uncertainty: Using a dynamic capital structure approach in infrastructure project
financing. Journal of Construction Engineering and Management. 143(8). p.04017046.
ul Hassan, I., Ahmad, N. and Zuhaira, B., 2018. Calculating completeness of software project
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Van Offenbeek, M.A. and Vos, J.F., 2016. An integrative framework for managing project issues
across stakeholder groups. International Journal of Project Management. 34(1). pp.44-
57.
Wen, Q. and Qiang, M., 2019. Project managers’ competences in managing project
closing. Project Management Journal. 50(3). pp.361-375.