Managing Projects

This document discusses the significance of integration management in project management setting, scope statement for a project, approaches to generate budget, project risks and responses, and methods to assure successful project completion.

MANAGING
PROJECTS

Table of Contents
Table of Contents.......................................................................................................................2
TASK 1......................................................................................................................................3
Significance of integration management in project management setting...............................3
Scope statement for a project and WBS roles in such a statement.........................................3
Approaches available to generate budget for a project budget..............................................3
4 form of project risks and responses to overcome 2 risks....................................................4
Method to assure a project is successfully completed.......................................................4
Gantt chart and critical path...............................................................................................4
TASK 2......................................................................................................................................5
Project Initiation.....................................................................................................................5
Project planning and phase review.......................................................................................10
Executing the project............................................................................................................14
Control the project................................................................................................................15
Closure the project................................................................................................................16
REFERENCES.........................................................................................................................17

TASK 1
Significance of integration management in project management setting
Purpose, aims, objectives, scope, time and deliverables are key characteristics of
management project. Project manager develop aims and objectives of their project and work
to achieve them in effective manner. They need to decide appropriate timeframe to
accomplish work. Integration management is a system of making several procedures work
together. It takes varied activities that are being utilized in project and makes assure that they
are coordinated. It accomplishes project management setting by making trade-offs (Bergamin
and Braun, 2018). It means that project manager can have everything when they want to
obtain project done on time and within allotted budget. It is important while conducting
project management setting to use integration management because it helps to develop
strategies to integrate all activities in project and aid to achieve common project aim and
objectives in effective & systematic manner.
Scope statement for a project and WBS roles in such a statement
Scope statement caters documented basis for making a management project decisions
and it is utilized to direct tasks attempts and communicate project (Whitaker, 2016). It
outlines overall project deliverable, list of stakeholders and its features. Scope statement start
by explaining need for project and how end outcome can be solve that need. It also clarifies
scope description that is one of the more essential phases for a project.
Work breakdown structure play important role in scope statement as it help to define
clear scope of work by taking scope statement and dividing deliverables of project into
smaller and systematic packages of tasks.
Approaches available to generate budget for a project budget
There are two main methods project manager can take while generating a budget for
management project (Jahshan and et.al., 2019). Top down approach is one of the best
approaches especially used to generate budget. It breaks down of a task or activity to gain
insight into their compositional sub systems. It is where a decision maker takes decision of
how project activities will be done. It defining project acts includes beginning with project
aim or final deliverable & dividing it down into smaller planning chunks.

Another approach is bottom up budgeting method which include final budget holder
determine activities and tasks required to accomplish project, benefit of this method is their
accuracy.
4 form of project risks and responses to overcome 2 risks
Legal, Financial, Operational and strategic risk are the four types of project risks that
impact on final outcomes (Naydenova, 2019). Financial risk is occur due to market acts can
include a host of elements. It can be distinguish into varies forms such as credit and market
risk. Operational risk is form of barrier arise out of operational failures such as technical
failure or mismanagement. Legal risk is type of obstacle arise out of legal constraints such as
lawsuits. Whenever project manager need to face financial losses out of legal procedure, it is
legal risk.
In regards to legal risk, management must consider each activity under legal
procedures and policies that help to achieve desired project aim.
In context of financial risk within project management settings, authority need to
create plan according to allotted budget and arrange everything accordingly.
Method to assure a project is successfully completed
There are varied approaches accessible in market that can be used to assure a project
is successfully completed. In context of management project, monitoring would be taken to
ensure success of project (Kerzner, 2017). It is continual observation and recording of tasks
or each activity taking place in project. It considered as one of the best procedure of routinely
collecting data or info on all aspects of assignment. Reporting through this process enables
collecting information to be utilized in making decision for improving project actions as well
as performance.
Gantt chart and critical path
Task Mode Task
Name Duration Start Finish Predecessors
Auto
Scheduled a 7 wks Mon 6/1/20 Fri 7/17/20
Auto
Scheduled b 4 wks Mon
7/20/20 Fri 8/14/20 1
Auto c 3 wks Mon Fri 9/4/20 2

Scheduled 8/17/20
Auto
Scheduled d 6 wks Mon
8/17/20 Fri 9/25/20 2
Auto
Scheduled e 4 wks Mon 9/7/20 Fri 10/2/20 3
Auto
Scheduled f 7 wks Mon
9/28/20 Fri 11/13/20 4
Critical path is sequence of project network actions that add to longest whole
duration, regardless when that longest time period has float or may be not.
TASK 2
Project Initiation
1.0 Introduction/ Background
In the rapidly changing environment and incorporation of new technology
all the sector organization is seeing good sort of the impact on their performance in the
long. Education industry is also changing and adopting new technology at the
workplace to improve the level of learning in the University (Zwikael, Meredith and

Smyrk, 2019)
. For the same reason Sunderland London Campus is looking to introduce 20 new
workstations on the second floor (Learning Space for student’s private study) and five
(5) new workstations to complement existing ones purposely for job searching in the
library
2.0 Project Aim
“To improve the level of learning for the student by changing the way of the learning in
the organization.
2.0 Project Objective
 To refurbish the library and the theatre room from ground floor to the second
floor in the University.
 To fit latest smart boards and interactive gadget that used to enhance
contemporary learning for the University.
3.0 Stakeholder
 Project Manager: Project manager will be the one in the organization who will
be providing the different guideline to the project team in the organization, at
the same time will assist the client with position of the project (de Oliveira and
RabechiniJr, 2019).
 Student: They are the one for whom the project will be developed in the
organization, project manager and project manager will take the opinion of
different student in making different project in the university. To improve the
efficiency of project.
 University Management: They are the one in the organization who will be
providing the different information to the project manager and project manager
will be making the different planning on the basis of the same in the project.
 Supplier: They are the one in the organization whom will be providing the
different raw material to the project team and on the basis of the same different

project will be developed in the organization.
 Project team: They are the most important category of the stakeholder in
context of project, as they are the one who will be carrying out the different
activity of the project efficiently at the workplace.
4.0 Target Audience
 There will be two categories of the Audience which will be targeted by the
project manager in context of this project in the organization. First target
customer will be the Student of the University, for the same reason project team
and the manager in the organization will make sure that project will able to
enhance the quality of the learning for the student.
 Another Audience will be the teacher or the professor in the University, as they
are the one who will be providing the different learning to the student with the
help of the new project so they are the one whom will be also targeted by the
project manager in the project (Tereso and et.al., 2019).
5.0 Scope
Looking at the scope of the project it can be said that these project in the organization
will open the wide area of the scope for the University, reason behind the same is that
the changes which organization is looking to bring in the Classroom are one of the
trending changes, this will eventually help the company in attracting the new bunch of
the student toward the University. Also it will help the University in improving the
level of learning in the organization which will help the University in improving the
position in the Industry.
6.0 Project Delivery
Project will be delivering the 25 refurbish room in the organization, in which 20 room
will be used by the University for the purpose of the Studies and the remaining 5 room
will be used in the organization for the purpose of job searching library.
Alternative
 Organization has to make sure that they are having alternate plan in context of
supplier from which the variety of the raw material can be procured. This
alternate plan will help the organization in getting ready for any of the future

uncertainty (Damnjanovic and Reinschmidt, 2020).
 Another alternate plan which has to be developed in the organization is human
resources involve in the organization, as employee turnover is common in
Project. This plan will help the organization in maintaining the efficiency of the
project in long run.
Time plan
Task
Mode Task Name Duration Start Finish Predecessors
1 Initiation 38 Days Wed 6/3/20 Fri 7/24/20
1.1 Developing The Team 16 Days Wed 6/3/20 Wed 6/24/20
1.2 Assignment Of Various
Role To Team Members 12 Days Thu 6/25/20 Fri 7/10/20 2
1.3 Identification Of Different
Roles 10 Days Mon 7/13/20 Fri 7/24/20 3
2 Planning 38 Days Mon
7/27/20
Wed
9/16/20
2.1 Determination Of Project
Requirement 8 Days Mon 7/27/20 Wed 8/5/20 4
2.2 Formulation Of Budget 9 Days Thu 8/6/20 Tue 8/18/20 6
2.3 Charter Project
Preparation 8 Days Wed 8/19/20 Fri 8/28/20 7
2.4 Critical Factor
Identification 13 Days Mon 8/31/20 Wed 9/16/20 8
3 Execution 33 Days Thu 9/17/20 Mon
11/2/20
3.1 Employee Training 10 Days Thu 9/17/20 Wed 9/30/20 9
3.2 Allotment Of Resources 10 Days Thu 10/1/20 Wed
10/14/20 11,9
3.3 Performance Management
Cost 4 Days Thu
10/15/20
Tue
10/20/20 12
3.4 Performance Quality 9 Days Wed Mon 11/2/20 13

Management 10/21/20
4 Monitoring 26 Days Tue 11/3/20 Tue 12/8/20
4.1 Test Conduction 5 Days Tue 11/3/20 Mon 11/9/20 14
4.2 Identification Of Bugs 5 Days Tue
11/10/20
Mon
11/16/20 16
4.3 Managing The Risk 6 Days Tue
11/17/20
Tue
11/24/20 17
4.5 Selection Of Tool For
Monitoring Of The Project 10 Days Wed
11/25/20 Tue 12/8/20 18
5 Closure 15 Days Wed
12/9/20
Tue
12/29/20
5.1 Compatibility
Identification 8 Days Wed 12/9/20 Fri 12/18/20 19
5.2 Project Review 5 Days Mon
12/21/20 Fri 12/25/20 21
5.3 Suggestion For
Improvement 2 Days Mon
12/28/20
Tue
12/29/20 22

Project planning and phase review
Resource plan
The resource plan will help the project in analysing that which resource and material are
required for the execution of the project (Kermanshachi, Rouhanizadeh and Dao, 2020).

Without resource and people handling the resource the project will not get successful. Thus,
for this at least 20 staff will be required to complete all the activities involved within the
project. The resources will require finance, technology, IT, management and other related
thing.
Work breakdown structure

Financial plan
The finance is the requirement of the money which is very essential for the company
to carry on the project. Without the money no activity of the execution of the project will be
carried on. Thus, the estimated budget for the project of Sun 20X20 is £8 million.
Expenses Amount
Travel cost £1 million
Material cost £1 million
Wages of staff £2 million
Charges for insurance £1 million
Cost of equipment £1 million
Management cost £1 million
Cost of overhead £1 million
Total £8 million
Team formation
Name Position Project Role
John Project
Manager
Role of project manager is to
provide guidelines to the
whole project team
William Project
Sponsor
Role of project sponsor is to
provide finance for the
completion of the project
Adward Project
Team
The role of project team is to
continue all the working of
the project completion.
Communication plan
For the communication plan the use of written communication will take place for sharing of
all information and activities to be conducted for the completion of the project.

Quality plan
The major target of the project is to at least attract more of the readers to the new and
refurbished library of the company. Thus, the consumer will only get attracted if the services
being provided by the library is of good quality. The major quality control measure being
selected in the execution of the project is the use of setting up of standards (Meredith, Mantel
Jr and Shafer, 2017). This is basically because of the reason that when the standards are set
then the stakeholders are motivated towards the attainment of the aim of the project. Also, the
standard will help the employees in knowing the fact in advance that at least they have to
reach to that level.
Risk plan
There is always some or the other risk being attached with the completion of the project
which are like financial risk, operational, legal, environmental, reputational and many others.
The major strategies for the mitigation of the different risk are the proper market research
(Albuquerque, Torres and Berssaneti, 2020). This is necessary as there are many different
changes taking place in the external environment and with help of the market research the
project manager will be able to manage it in good and effective manner.
Risk Impact Risk description
Strategic risk Medium Risk taking place in strategy
formulation
Operational risk High Risk taking place in process of
operation
Compliance risk Low Risk of laws
Financial risk High Risk of finance
Acceptance plan
The acceptance is referred to as the accepting the fact that whether the project is successful or
not and if not then the company has to take measures to solve it. The acceptance criteria of

the project is the satisfaction of the need and requirement of all the different stakeholders of
the project in proper and effective manner.
Phase review
As per the phase review the project Sun Project 20X20 was scheduled on time and under the
provided budget. Also, the deliverables of the project that is better quality and on tine
completion of project has been attained (Alkhatib and Labban, 2020). Also, the risk of the
project has been mitigated and the issues of the project have been resolved in effective
manner. Now the project is ready to be transformed in the execution phase.
Executing the project
The next stage of project management cycle where team make a decision and split out
the overall project into smaller project. These key component are as mention below:
Time: In order to complete the project of 20 new workstation on the second floor and
library, project manager requires almost 6 months to complete. That is why, it is the duty of
project manager to make sure that all the documents and each stages are monitor properly.
So, project manager made a document in their time register which is share with stakeholders.
Quality: Another important element, in which project manager should make sure that
each resource met with the quality of standards and PM also assure the quality reviews. For
instance, recruit high skilled human resource because the project is to implement 20
workstation and library so that the work is effectively managed within a Sunderland London
Campus (Young, 2016).
Changes:It is used when the project manager require any change with regards to
scope, cost and schedule. For the current project, there is a slight change in cost of the project
which is recorded under change register and then there is a need to accept the changes as
well.
Risk:Under this project, project manager should make sure that risk register is
maintain that help to minimize the risk. For this present case, technical risk, financial risk,
commercial risk and reputation risk are analyzed which need to be managed by project
manager (Andersen, 2016). Through this, project manager is also meet the define aim and
make sure risk is minimized at any cost.

Issues:Under this element, project manager should make sure that there must be no
issue and as per the case study, lack of trust, conflict are the common issue which is face by
the PM within their project team. Thus, in order to resolve the same, project manager should
solve the problem and it did not affect the project in negative manner.
Communication:there must be proper communication flow within a project, for that
PM should conduct the status review meeting sin which they compare the activities with the
planned activities and determine the gap (Pishdad-Bozorgi and et.al.,2018). Also, in the
meeting, project manager update the schedule and management plans with their stakeholders
in order to make sure that the project is deliver on time. Thus, flow of effective
communication will help to meet the define aim.
Acceptance: It is process by which project team gain acceptance of the final
deliverables from the users. Such that if there is any change with regards to the project,
manager should take approval from all the stakeholder and then proceed further, so that it will
help to determine whether the project decision is beneficial for the firm or not.
Control the project
The next stage of project life cycle, in which project manager monitor and control the
execution phase in order to determine the progress of the project. As the current project is to
implement 25 workstation in second floor, that is why, there is a need to work with proper
communication and collaboration (Kerzner, 2017). Under this stage, project manager uses
key performance indicator in which benchmarking tool is used that help to track the variation
from allotted time and cost. Such that through this tool, PM make identify the actual progress
of each task and then compared the same with planned or set standard. This gap will assist the
company to analyze whether the project is successfully meet the define timeframe or not.
Direct Supervision and observation is the Controlling tool which will be used in the
organization to control the different activity of the project in the organization. In this
technique the Project manager will be hiring the a supervisor in the organization who will be
supervising the different activity in the project and on the basis of the same will be reporting
to the project. After that project manager and supervisor together will be making the different
decision in context of improving the level of efficiency of different project. This Controlling
tool in the organization will help the manager in getting knowledge of current position of the
project at every point of time in the organization (Stark, 2020).

Closure the project
The last phase of the project planning, in which the project manager finally close the
project because at per the define deadline (12/29/2020) the project is completed and that is
why, there is a need to close the project. Therefore, it can be stated that during the project,
there are many things which go well such that efforts by the team, each task met with the
specified deadline. With these, project is successfully attain the define time frame, but on the
other side, I realized that with the small error in the communication, project is affected in
negative manner and this may also lead to cause delay the entire project as well (Heldman,
2018). That is why, there is a need to determine the variance between the set standards and
actual performance so that, further action can be taken.
On the other side, the outcome of completion of the project also stated that installation
of 20 new workstation on the second floor for the student’s private study is also successful
and further 5 new workstation to complement existing ones purposely for job searching in
library is installed. But in future when the same project is performed, project manager should
make sure that there must be proper communication between the stakeholder and all the risk
should be pre- analyzed in order to make sure that it will not cause any negative impact upon
the project.

REFERENCES
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