Advantages and Disadvantages of Manual and Electronic PM Application Systems

This portfolio discusses the relevance of systems thinking to project management, different systems thinking tools and techniques, and the importance of appropriate selection of project management (PM) application systems. It also compares and contrasts the advantages and disadvantages of different manual and electronic PM application systems within each PM knowledge area over the life cycle of a project. The subject is PPMP20012 and the college/university is not mentioned.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Week 7: Compare and contrast the advantages and disadvantages of different manual and electronic PM
application systems within each PM knowledge area over the life cycle of a project.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
1. Relevance of
systems thinking to
the project,
program and
portfolio manager.
In this week, I have learnt about various system thinking requirements that are
to be followed by the project, program and portfolio manager. I understood that
simply installing specific softwares is not sufficient. The project, program and
portfolio managers need to undertake several project management procedures
like auditing, documentation, quality check and others.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Kerzner, H. and
Kerzner, H.R.,
2017. Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
2. Different systems
thinking tools and
techniques to aid
project managers
solve project
problems.
I have learnt about various project management tools and techniques that are
being utilized for preparation of project plan. Further, I learnt about various
phases of a project that are to be prepared based on the allocation of work
packages within the same.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Kerzner, H. and
Kerzner, H.R.,
1 of 6

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
2017. Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
3. Assess the
relevance of
systems
engineering to
project cases.
In this week, I learnt about the application of systems engineering in preparing
cases and plans for project. As a part of this learning, I applied systems
engineering concepts while developing comprehensive plans and attributes of a
project.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Kerzner, H. and
Kerzner, H.R.,
2017. Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
4. Describe how
systems
engineering
concepts and
methodologies can
help a project,
program and
portfolio managers
organise a project.
System engineering concepts and methodologies can greatly help the
organization of a project. System engineering concepts are utilized to develop
complex life cycles of project as well as the methodologies that are to be
applied.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Kerzner, H. and
Kerzner, H.R.,
2017. Project
management: a
systems approach to
2 of 6

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
planning, scheduling,
and controlling. John
Wiley & Sons.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
5. Explain the
importance of
appropriate
selection of project
management (PM)
application systems
in regards to
meeting the
internal and
external objectives
of a project.
Application of appropriate project management systems is necessary depending
on the type and nature of the project. Moreover, a project consists of internal
and external objectives that are to be fulfilled in course of the project. Selection
of appropriate project management application system defines how these
objectives will be fulfilled during the project life cycle.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Kerzner, H. and
Kerzner, H.R.,
2017. Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
6. Describe how the
use of project
management (PM)
application systems
can lead to
effective PM
knowledge
management and
decision making.
Project management application systems help to develop a particular project
management life cycle roadmap for project managers. As a result, decision
making can be much more effective than regular methods.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Schwalbe, K.,
2015. Information
technology project
management. Cengage
Learning.
3 of 6

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Web Sites
 -
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
7. Compare and
contrast the
advantages and
disadvantages of
different manual
and electronic
project, program
and portfolio
(PPPM) application
systems within
each PPPM
knowledge area
over the life cycle
of a project,
program or
portfolio.
Manual project management applications system have low efficiency, is a very
slow process. However, the advantage is that each aspect of the system can be
manually changed and tuned. On the other hand, electronic systems are faster
and much more efficient but almost all the aspects are automatically
determined and applied.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Schwalbe, K.,
2015. Information
technology project
management. Cengage
Learning.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
8. Identify how
project, program
and portfolio
(PPPM) application
systems can assist
project managers
to monitor
performance and
manage changes
within a project.
PPPM application systems can help project managers to develop monitoring and
quality control plans and standards. Based on these standards, the project
manager can monitor the performances of the project and make changes based
on the standards set using the PPPM application systems.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Schwalbe, K.,
2015. Information
technology project
management. Cengage
Learning.
4 of 6

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 -
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
9. Propose
appropriate
project, program
and portfolio
(PPPM) application
systems to support
successful project,
program and
portfolio execution
in different industry
domains.
There several PPPM software tools and systems that can be used in project
management in various industries. Some of these systems are 4c Portfolio
Manager, Jira Portfolio, Clarity PPM and others.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Schwalbe, K.,
2015. Information
technology project
management. Cengage
Learning.
Mandatory Readings
 SEBoK Part 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
10. Discuss
contemporary
developments in
the use of project,
program and
portfolio (PPPM)
application
systems.
PPPM application systems are now widely used in developing business cases and
project charters for various project planning phases. These projects includes all
types of project management like construction project management, software
project management and others.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Schwalbe, K.,
2015. Information
technology project
management. Cengage
Learning.
5 of 6

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
References
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
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