Assessment - Submission Guidelines

This document provides guidelines for submitting assessments for BSBPMG522 - Undertake Project Work. It includes information on the standard of literacy required, submission process, extensions, feedback, and resubmissions. The document also includes a project scenario for opening a new fitness studio in Sydney CBD and tasks related to general knowledge questions, project charter, project WBS, communication plan, consultation meeting, and risk register.

BSBPMG522 –
March_2018
Assessment - Submission Guidelines
 All work must demonstrate a satisfactory standard of literacy (i.e. standard spelling and correct
grammar).
 All assessment tasks must be submitted via Moodle Submission Link by due date i.e., two weeks
after the receipt of assessment task details.
 Students are advised that extensions beyond the due date must be negotiated with the relevant
facilitator in advance.
 Marked assessments will be returned with written feedback comments in the Moodle website
within one week from the final submission date (at the end of the TERM).
 Resubmitted assessments must include the original corrected submission.
 Students are required to keep a soft copy of all work submitted.
 Please submit WORD files only
 Assessments not including this submission form or without student name will not be accepted
 Draft assessments will not be graded
 Read the following document, answer all the questions therein and
complete all tasks required.
Project Scenario: Open a new Fitness Studio in Sydney CBD
A group of investors GMSC Pty Ltd is launching a project to open a new Fitness Studio in
Sydney CBD. The CFO has sponsored this new project and you has appointed you as Project
Manager.
GMSC is currently operating a Vocational Institute but changes in legislation for the students
Visa applications are making the current market less and less profitable. GMSC is currently
using part of the Manning Building 5th and 2nd floor and will use to same premises to start
the new business.
After consulting the ASQA, GMSC agreed to complete the current business operations at the
end of 2018 Quarter 3.
The target for the new Fitness Studio is to serve people working in public and private offices
in the Central Station area, from Monday-Friday. Opening hours will be between 6 AM and 8
PM. The expected offer to the customers will be: Body Building, Pilates, Yoga, Zumba and
General Fitness.

BSBPMG522 – Undertake Project Work
The project team will file in advance a Permit Request to the Council and perform all the
preliminary tasks to be able to start the construction at the end of Q1. Final training is
expected to start in June 2019 and the Fitness Studio to start to operate in early July.
A preliminary estimation, based upon a similar project, has provided an estimation of 1.2
M$.
TASK 1: General Knowledge Questions:
1. Why is gathering requirements important in project management? Identify and
describe 5 reasons.
Gathering requirements is important in project management due to the
following reasons.
 Gathering requirements is needed to define the overall scope of the
project
 Gathering requirements is needed to understand the limitations of a
project
 Gathering requirements is needed to develop project schedule
 Gathering requirements is needed to develop project budget
 Gathering requirements is needed to estimate human resources
required for the project
2. People who are involved in or affected by project activities are? (underline the
correct response)
BSBPMG522 – February_2019
Page 2 of 20

BSBPMG522 – Undertake Project Work
a. project mangers
b. project stakeholders
c. project steering committee
d. organisational employees
3. Who could be the project sponsor? (underline the correct response)
a. a company financially supporting then project
b. a group of company stakeholders
c. a key stakeholder who is responsible for reporting on the outcomes of the
project
d. a key stakeholder who has developed the idea for the project and is
responsible to make funds available for the project
4. What are the benefits of Quality Assurance over Quality Control?
Quality Assurance provides guarantee that the quality standards will be met in
the project. On the other hand, quality control is mainly used to control the
quality of output of the project without absolute surety that the quality
standards will be met.
5. Sometimes it may be important to compress your project schedule. Describe two
techniques that could be applied to compress a project schedule. Clearly identify
why each might be required and what effect they will have on project
cost/time/quality,
Two techniques that can be used to compress a project schedule are explained
as follows.
Crashing – This technique involves assigning more resources to a work package
so that the task can be completed within a lesser duration than specified.
Fast Tracking – Fast tracking technique involves assigning some work packages
to be executed in parallel in order to save time and reduce the duration of the
overall project.
6. The project Control Change Process could require two approval points. Explain
the reason for this approach.
The main reason behind this approach is to ensure the change request is valid
in terms of the project requirements and also the changes are implemented as
per the requirement.
BSBPMG515 – March_2018
Page 3 of 20

BSBPMG522 – Undertake Project Work
7. What is the difference between residual risk and a risk contingency?
Residual risk is a type of risk that is acceptable for the project scope and it will
not have major impact on the project. On the other hand, risk contingency is
the plan to manage and handle a risk in case in occurs at a certain point during
the project.
8. A project expected duration is 12 months and the current budget (BAC) is
$240,000. The planned value profile for this project is linear (spending is the
same month after month). After seven months the project figures are: CPI=0.9,
SPI=0.95. Calculate the project Actual Cost (AC) after 7 months.
BAC = $240,000
CPI after 7 Months = 0.9
SPI after 7 Months = 0.95
Now, it is known that:
PV (Planned Value) = Planned Completion (%) * BAC
EV (Earned Value) = Actual Completion (%) * BAC
CPI = EV/AC
SPI = EV/PV
For this project, PV = 58.33% * 240000 = 140000
Now, dividing CPI by SPI,
CPI
SPI = EV / AC
EV / PV
CPI
SPI = PV
AC
0.9
0.95 =140000
AC
AC= 140000∗0.95
0.9
Hence, the actual cost (AC) after 7 months is $147,778.
TASK 2: Project Charter
BSBPMG522 – February_2019
Page 4 of 20

BSBPMG522 – Undertake Project Work
Name of the Project:
Opening a New Fitness Studio in Sydney CBD
Background:
GMSC Pty Ltd wants to set up a fitness studio as a part of a new business plan. The
company currently operates a Vocational Institute but due to market loss, the company
wants to move to a new business venture.
Goals:
 To venture into a new business and market
 To open a new Fitness Studio in Sydney CBD
 To serve people working in public and private offices in the Central Station area
High Level Scope:
The main scope of the project involves setting up of Fitness Studio in the two office rooms
in Manning Building. Further scope involves installation of fitness training equipments,
appointment of fitness trainers, development of payment structures and others.
Key Stakeholders:
The key stakeholders of the project include
Project Milestones
The main milestones of project are:
 Complete current business operations
 Develop project proposal
 Empty vocational training room
 Assign working team
 Completion of installation
Project Budget
Key Risks
Key risks of the project include budget overshoot, strong competition in the market, lack of
expert fitness trainers, low interest among the people of Sydney CBD and others.
Approval Signatures
[Name], Project Client [Name], Project Sponsor [Name], Project Manager
BSBPMG515 – March_2018
Page 5 of 20

BSBPMG522 – Undertake Project Work
TASK 3: Project WBS
A. For this project collect 5 key deliverables (for example: opening
hours, number of rooms, number of customers…...) and write a
high level project scope (at least 200 words).
The scope of the project involves opening a fitness studio in Sydney CBD.
Accordingly, the five key deliverables of the project are as follows.
 Successful closing of current operations along with the collection of
ending revenue from the same
 Installation of all fitness training equipments
 Appointment of required physical trainers
 A payment and revenue plan for annual operations
 Decision on operating hours and estimation of number of daily
customers
B. Identify 3 of the key deliverables and prepare for each a WBS
using at least 5 breakdown levels.
Deliverable 1 Deliverable 2 Deliverable 3
Level 1 Level 1 Level 1
Installation of fitness
training equipments
Appointment of physical
trainers
Payment and revenue
plan
Level 2 Level 2 Level 2
Decide on the trainings
that will be provided
Estimate required
equipments
Decide on the trainings
that will be provided
Decide the number of
personnel required
Decide on the trainings
that will be provided
Estimate an overall
revenue generation
plan
Level 3 Level 3 Level 3
Analyse market price of
the equipments
Conduct interview Prepare annual
revenue and profit plan
BSBPMG522 – February_2019
Page 6 of 20

BSBPMG522 – Undertake Project Work
Level 4 Level 4 Level 4
Conduct feasibility
testing with respected
to the project budget
Consider wage
demands of the
interviewees
Check local rates of
fitness training
Level 5 Level 5 Level 5
Purchase the
equipments
Install the equipments
Appoint trainers Finalize the rates for
monthly and quarterly
subscription plans
Project Title: Opening a New Fitness Studio in Sydney CBD
TASK 4: Communication Plan
A. Identify 4 internal and 4 external stakeholders for this project.
Four internal stakeholders are as follows.
 Project Manager
 Finance Manager
 Project Supervisor
 Marketing Manager
Four external stakeholders are as follows.
 Trainers
 Installation Workers
 Vendors
BSBPMG515 – March_2018
Page 7 of 20

BSBPMG522 – Undertake Project Work
 Marketing Consultant
B. Develop a project COMMUNICATION PLAN.
Target
Audience
Communication
Needs
Messenger Media/Channel Frequency
Project
Manager
Assistance,
guidance and
change
management
Project
Supervisor
Face to Face
Meeting
Weekly
Finance
Manager
Management of
allocated funds
for the project
Project Manager Email / Paper
Reports
Before start of
the project
Project
Superviso
r
Assistance and
supervision in
project
Installation
workers
Face to Face Daily
Marketing
Manager
Promotion
requirements for
the new
business
Project Manager Face to Face,
Email
Monthly
Trainers
Inform about
training courses
Project Manager Face to Face,
Interview
During
recruitment,
Weekly
Installatio
n Workers
Installation
requirements
Project
Supervisor
Face to Face Daily
Vendors Resource
requirements
Project
Supervisor
Order report Once before
start of project
Marketing
Consultan
t
Guidance
regarding
marketing for the
new business
Marketing
Manager
Face to Face Monthly
Project Title: Opening a New Fitness Studio in Sydney CBD
c. Hold a consultation meeting with project team members
and take their views into account. To do this, pair up with 2 or
more students (you will each serve as a team member for the
other) and hold a meeting. Discuss your project plan, including
WBS and project charter. You must upload your notes/minutes
and the observation checklist signed by your Trainer.
BSBPMG522 – February_2019
Page 8 of 20

BSBPMG522 – Undertake Project Work
Marking Guide: Meeting Observation Checklist #1
Student’s Name
Trainer or Observer’s
Name Jasmin Hill
Unit of Competence BSBPMG522 Undertake Project Work
Date of Assessment
Location
Demonstration Tasks Meeting
Materials and Equipment Note-taking materials
Tasks to be observed, demonstrated or
simulated
Yes No Comment
1. Did the Student attend/perform the
Meeting
2. Did the Student effectively interact
and communicate with others?
 Eye Contact
 Body Language
 Appropriate language
 Use active listening
 Ask Questions
 Paraphrase or Summarise
 Take Minutes/Notes
3. Did the student cover the points
outlined in the assessment
guidelines for this task?
4. Comments
5. Result : S/NYS
Assessor Signature:
TASK 5: Risk Register
BSBPMG515 – March_2018
Page 9 of 20

BSBPMG522 – Undertake Project Work
A. Identify five project risks and populate a risk register.
Risk ID RISK Category Risk Description Responsible
1 Budget
Budget overshoot
may occur due to lack
of control over project
Project
Manager
2 Schedule
The project may not
be completed within
time
Workers
3 Expertise
Capable and
technically expert
fitness trainers may
not be available for
appointment
Project
Manager
4 Quality
Poor quality
equipments may
cause disastrous
incidents as the
equipments are
extremely heavy and
metallic
Project
Supervisor
5 Participation
Low interest among
people to join the
training
Marketing
Manager
Project Title: Opening a New Fitness Studio in Sydney CBD
B. Using the following risk matrix calculate the risk rating
BSBPMG522 – February_2019
Page 10 of 20

BSBPMG522 – Undertake Project Work
Risk ID Risk
Likelihood
Risk
Consequence Risk Rating
1 Likely Significant Med Hi
2 Likely Moderate Medium
3 Unlikely Significant Medium
4 Very Likely Severe High
5 Possible Significant Med Hi
Project Title: Opening a New Fitness Studio in Sydney CBD
C. Apply a mitigation risk response strategy and provide a risk re-
assessment for the five identified risks. Use the Red, Amber,
Green approach to categorise the risks.
Risk ID
Description of
mitigation
process
Residual RISK
Likelihood
Residual Risk
Impact
Residual
Risk Rating
1
Assign funds
in phases
ensuring they
are not wasted
in useless
activities
Possible Moderate Medium
2
Follow
estimated
schedule and
ensure
deadline of
each work
package is not
exceeded
Likely Minor Low Med
3
Release
advertisements
for recruitment
with promise
for high
remunerations
Unlikely Moderate Low Med
BSBPMG515 – March_2018
Page 11 of 20

BSBPMG522 – Undertake Project Work
4
Select a
reliable vendor
and ensure
best quality
resources are
procured
Very Unlikely Significant Medium
5
Promote the
benefits of
fitness training
Possible Moderate Medium
Project Title: Opening a New Fitness Studio in Sydney CBD
TASK 6: Project Quality
A. After the opening, the Fitness Studio is facing an unexpected drop
on the number of clients. Using an Ishikawa/Fishbone Diagram,
identify the possible causes of this reduction. Provide at least 4
causes and 8 sub-causes.
Please use a template from the web or use the provided excel
template. In both cases the diagram must be attached here.
Figure 1: Ishikawa Diagram
BSBPMG522 – February_2019
Page 12 of 20

BSBPMG522 – Undertake Project Work
(Source: Created by Author)
TASK 7: Project Schedule
Referring to the one of the deliverables of Task 3 create a Gantt chart.
Please use excel, gantt software or Odoo to perform the task. The chart must
be attached here.
BSBPMG515 – March_2018
Page 13 of 20

BSBPMG522 – Undertake Project Work
The chosen deliverable for the Gantt chart is Installation of Equipments in the
new fitness studio. The schedule and Gantt chart are provided in the chart as
follows.
Figure 2: Gantt Chart and Schedule of the Chosen Deliverable in the Project
(Source: Created by Author)
TASK 8: Project Budget
Referring to the one of the deliverables of Task 3 create a related Budget. You
can use the provided template. The chart must be attached here (you can
upload one file only).
Assumptions:
 Duration 1 week (each task)
 Working hours 8/day
 Labour cost 45$/hr
 Simulate material cost, heads, travel and other costs
The resource costs are shown in the following table.
Resource Name Type Max. Units Std. Rate
Labour Group 1 Work 100% $45.00/hr
Labour Group 2 Work 100% $45.00/hr
BSBPMG522 – February_2019
Page 14 of 20

BSBPMG522 – Undertake Project Work
Material Costs Material $50,000.00
Travel and Accommodation
Costs Material $5,000.00
Head and Other Costs Material $2,500.00
Accordingly, the project budget for the chosen deliverable is developed as
follows.
Task Name Duration Resource
Names Cost
Equipment Installation for the
New Fitness Studio 30 days $64,700.00
Estimate the Number of
Equipments Required 1 wk $0.00
Check Market Prices of the
Equipments 1 wk $0.00
Estimate Costs of
Equipments 1 wk $0.00
Purchase the Equipments 1 wk
Material
Costs[1], Head
and Other
Costs[1], Travel
and
Accommodatio
n Costs[1]
$57,500.00
Recruit Installation Workers 1 wk $0.00
Check Quality of the
Equipments 1 wk Labour Group 2 $1,800.00
BSBPMG515 – March_2018
Page 15 of 20

BSBPMG522 – Undertake Project Work
Installation of the Fitness
Training Equipments 1 wk Labour Group 1 $1,800.00
Testing of the Equipments 1 wk Labour Group 1 $1,800.00
Installation of Fitness
Training Utilities 1 wk Labour Group 2 $1,800.00
Verify the Equipments with
the Trainers 1 wk $0.00
BSBPMG522 – February_2019
Page 16 of 20

BSBPMG522 – Undertake Project Work
TASK 9: Change Request
After 6 months from the start of the project, you realised that a key
task is missing. The task will deliver a significant impact in terms of
scope, budget and schedule. Please provide an example and prepare
a project change request. As project Manager, you will reject the
proposed change: please provide a clear explanation.
Project Change Request
Issued by Project Supervisor
Description and reason Installation of the equipments should be done in two
different phases as the equipments are significantly
heavy and prolonged period of installation work may
have disastrous impact on the safety of the workers.
Impact on scope Any disastrous impact on the safety of the workers will
result in catastrophic consequences to the project.
Impact on budget Catastrophic impact on budget
Impact on schedule Catastrophic impact on schedule
Impact on the Risk
Register
Significant impact
Change authorised: YES
Reason:
NO
Reason:
Date Date
Project Title: Opening a New Fitness Studio in Sydney CBD
Project Sponsor: Project Manager:
BSBPMG515 – March_2018
Page 17 of 20

BSBPMG522 – Undertake Project Work
TASK 10: Project Finalisation and Review
Hold a meeting to review the project and obtain necessary sign-
offs. To do this, pair up with 2 or more students (you will each serve
as a team member for the other) and your trainer (as project
sponsor) and hold a PIR and project finalisation meeting. Discuss
your project plan, any issues that arose in the project and project
delivery and lessons learned from the project. You must upload
your notes/minutes of project lessons learned and the observation
checklist (below) signed by your Trainer.
Marking Guide: Meeting Observation Checklist #2
Student’s Name
Trainer or Observer’s
Name Jasmin Hill
Unit of Competence BSBPMG522 Undertake Project Work
Date of Assessment
Location
Demonstration Tasks Meeting
Materials and Equipment Note-taking materials
Tasks to be observed, demonstrated or
simulated
Yes No Comment
6. Did the Student attend/perform the
Meeting
7. Did the Student effectively interact
and communicate with others?
 Eye Contact
 Body Language
 Appropriate language
 Use active listening
 Ask Questions
 Paraphrase or Summarise
 Take Minutes/Notes
8. Did the student cover the points
outlined in the assessment
guidelines for this task?
9. Comments
10.Result : S/NYS
Assessor Signature:
BSBPMG522 – February_2019
Page 18 of 20

BSBPMG522 – Undertake Project Work
BSBPMG515 – March_2018
Page 19 of 20

BSBPMG522 – Undertake Project Work
Bibliography
Kerzner, Harold, and Harold R. Kerzner. Project management: a systems
approach to planning, scheduling, and controlling (John Wiley & Sons, 2017).
Schwalbe, Kathy. Information technology project management. Cengage
Learning, 2015.
Fleming, Quentin W., and Joel M. Koppelman. "Earned value project
management." (Project Management Institute, 2016).
Heagney, Joseph. Fundamentals of project management. (Amacom, 2016).
Walker, Anthony. Project management in construction. (John Wiley & Sons,
2015).
Binder, Jean. Global project management: communication, collaboration and
management across borders. (Routledge, 2016).
BSBPMG522 – February_2019
Page 20 of 20