Master of Science in Project Management
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Added on 2021-04-21
Master of Science in Project Management
Added on 2021-04-21
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Study the Master of Science (Project Management) at Curtin UniversityPROJECT MANAGEMENT PLANProject TitleStudy the Master of Science (Project Management) at Curtin UniversityProject IDDocument IDPM plan/042018Version1.1Date01/05/2017Project ManagerScholarship Employee ( Moh)SponsorThe Saudi Arabian Cultural Mission in Australia (SACM) as a representative of the Ministry of Labour and Social Development, and the Ministry of Education in Saudi ArabiaDocument History Revision DateRevisionVersionSummary of Changes25/12/20141.4Scholarship decision letter15/04/20151.0Confirmation of Enrolment15/7/20151.0VISA GRANT NOTICE12/03/20181.0Charter of the Project.Approvals NamePositionSignatureDate Mohammad Shitaway Overseer, Saudi Arabian Cultural Mission (SACM)20/03/2018Abdullah Al AbdullkreemDirector of Academic Affairs, SACM25/03/2018Dr. Mousa Al SeleimDirector of Personnel Affairs, the Ministry of Labor and Social Development05/04/2018Distribution NamePositionDate of IssueVersion Mohammad Shitaway Overseer, Saudi Arabian Cultural Mission (SACM)1.2Abdullah Al AbdullkreemDirector of Academic Affairs, SACM1.0Dr. Mousa Al SeleimDirector of Personnel Affairs, the Ministry of Labor and Social Development1.0Page 1
Table of Contents1.1. About this Document............................................................................................................51.2. Background – Problem / Opportunity Statement.................................................................52.0 Business Rationale.....................................................................................................................62.1 Project Benefits & KPIs........................................................................................................72.2. Strategic Alignment..............................................................................................................73.0. Project Scope............................................................................................................................83.1. Deliverables..........................................................................................................................83.2. Work Breakdown Structure..................................................................................................93.3. Out of Scope.......................................................................................................................113.4. Project Constraints..............................................................................................................113.5. Project Assumptions...........................................................................................................114.0. Project Time Management.....................................................................................................124.1. Project Time Management - Approach..............................................................................124.2. Schedule.............................................................................................................................145.0. Project Cost Management.......................................................................................................155.1. Project Cost Management - Approach...............................................................................155.2. Budget.................................................................................................................................155.3 Contingency.........................................................................................................................166.0 Project Human Resource Management...................................................................................166.1. Project Human Resource Management - Approach...........................................................166.2. Project Team Members.......................................................................................................176.3. Responsibility Assignment Matrix.....................................................................................177.0. Project Communications Management...................................................................................177.1. Project Communication Management - Approach.............................................................187.2 Communication Plan...........................................................................................................188.0. Stakeholder Management.......................................................................................................188.1. Stakeholder Management Plan...........................................................................................189.0. Project Risk Management.......................................................................................................189.1. Project Risk Management - Approach...............................................................................199.2. Risk Register......................................................................................................................2110.0. Project Quality Management................................................................................................2110.1. Project Quality Management - Approach.........................................................................2110.2. Quality Plan......................................................................................................................2211.0 Project Procurement Management........................................................................................2211.1. Project Procurement Management - Approach................................................................2212.0 Project Control.......................................................................................................................2312.1. Progress Reporting...........................................................................................................2412.2. Change Management........................................................................................................2412.3. Project Completion Review..............................................................................................25APPENDIX A – Schedule.............................................................................................................26APPENDIX B – Project Budget....................................................................................................29APPENDIX C – Responsibility Assignment Matrix.....................................................................31APPENDIX D – Communication Plan..........................................................................................35APPENDIX E – Stakeholder Management Plan...........................................................................36APPENDIX F – Risk Register......................................................................................................38APPENDIX G – Quality Register.................................................................................................39References:....................................................................................................................................40Page 2
1.0 Introduction1.1. About this DocumentAfter the scholarship decision letter get insurance, the employee of the labor ministry that is Mr. Moh engages in managing the project that is related to studying. The study mainly includes proper management of activities as well as resources in order to achieve the degree.This document mainly helps in providing a plan for the management of studying of master science at the University of Curtin. The document mainly includesDescription of the procedure of project management process application within this projectPlans associated with project management. The project management plan is considered as an operational document of the project which is mainly owed, maintained as well as utilized by both the project team as well as by the project manager for supporting the deliverable of the project.The plan of project management mainly expands on the charter and helps in illustrating the rolesand responsibilities of project team in order to achieve the project objectives. It generally covers10 knowledge area of PMBOK.Figure 1: Project Management Process Group (PMI 2013, 428)1.2. Background – Problem / Opportunity Statement Two of my brothers and some my friends have gotten university certificate that drove them to get a high-level jobsposition while I had begun working after I had got my high school certificate without any universities certificate.Whenever I appeared for a job interview I was told that my experience was good, but they cannot hire me as I do notPage 3
have a proper university certificate or education qualification. This had made me seriously worry regarding thefuture of my career. Therefore, I enrolled myself is a part-time Business Administration course specialising inHuman Resources Management and Organization in one of the prestigious universities of Saudi Arabia.I gained a lot of confidence after I successfully received my bachelor's degree. Ambition and focus helped meachieve my education certificate I further challenged myself to complete my higher education. In order to do that Iagain enrolled myself in a master’s degree course. The first challenge that I faced was in 2010, I did not succeed toobtain the chance to study for a degree of master, as the system of the higher education did not permit students witha part-time bachelor’s certificate to get a scholarship. The exception of this rule was for the Government employees.Therefore, I decided that move to work in the public sector. After a lot of struggle, I managed to get a job in theMinistry of Labour and Social Development at the end of 2012. I received my scholarship three years later in 2015for perusing Master of Science (Project Management) at Curtin University.Curtin University is known to be open-minded, progressive, innovative and lively and I thought that it thisuniversity would be perfect for me to take my career to new heights. The University prepares the student to survivein the competitive international market by recognising internationally recognised courses. The Curtin university hasinternational campuses in Perth, Singapore and Sarawak.One of the main reason for me to choose project management as my field of specialisation is the job in thepublic sector that I had got. In 2012, it has been decided that was established a amount of Project ManagementDepartments by the Ministry of Social Development and Labour in the kingdom of Saudi Arabia. These newdepartments will have requirements for higher level positions that would also ensure high salaries and severalbenefits.I will be working on getting the scholarship to develop my career and improve my skill set. I need to organise myplan for the course period in terms of: cost, time, quality and the possible risks. I also need to follow the executionprocess of the scholarship; it is being monitored by the Saudi Arabian Cultural Mission.2.0 Business RationaleThe Saudi Arabian Ministry of Labour generally follows proper path in order develop variousservices for different internal as well as external customers. In the last year, the ministrygenerally adopted programs for developing employees by sending them for attendinginternational workshops as well as seminars. In the year 2012, the employees are send by theministry in order enhance the scientific output. For getting the employees with properknowledge, the ministry generally needs to conduct the work by utilizing proper method. Thecourse of the project management is mainly se as an example in order to help the employees forintegrating the scientific as well as practical experiences of the study in various areas whichinclude strategic planning, skills related with time, cost, stakeholder as well as quality of theproject. Additionally, the kingdom government of 2030 generally helps in examiningprivatization of various group ministries. As Ministry of Labour is generally considered as oneof the privatized ministries, it adopted methodology for building a base for competent staff inorder to improve the services as well as products of ministries.2.1 Project Benefits & KPIsPage 4
BENEFITSKPIsIncrease the English language skills foremployeeEmployees have (-B) in the bridging course or obtain 6 out of 9IELTS test results before connecting with the university on30/11/2016.Increase employee learning outcomesTo the attain 60 % in final grade point average at graduation dayon 11/07/2018Grow the knowledge in the projectmanagement field To improve the project management skills by 70 percent by theend of 2018.Rise the probabilities of linking the PMteam of ministry.the course you will provide 25% additional scope to those whohave a certificate in PM on the application date 01/01 2018.develop the career opportunities ofemployees Career development opportunities increase by 30 percent by Dec2020. Grow on the income of employees15-18% increment in monthly remuneration by the end of 2018.Additional growth of 25-35% in salary after joining the ProjectManagement Department by July 2018.Table 1: Project Benefits & KPIs Table.2.2. Strategic Alignment 2.2.1 The Saudi Arabia GovernmentEducating and investing in improving the expertise and skill sets of the citizens is scientifically and practically partof the most important methods of accomplishing the development of human in the countries. This will driveadvancement and superiority in the career which in turn will help them with living a high standard life. Thegovernment provides the employees in every practical opportunity to improve and grow in the career. This initiativewill not only add to the foundation of a well educated and skillful leadership generation, it will also provide thepeople with success instruments to have a bright and promising future.I aspire to grow and improve in my career by developing my skills. It is my goal to improve my professional andfinancial status so that I can provide my family with a higher standard of living and a better life. The scholarshipprice not only covers the expense for the employee but also looks after the requirement of the family of theemployee therefore; I can fully focus on my course without worrying about the family.3.0. Project Scope3.1. DeliverablesThe project deliverables are to be defined based on the requirements set by Mr. Moh forcompleting the study course in Curtin University. The main deliverables of the project includeUniversity confirmation, approval of the scholarship and more. For facilitating as well asarranging the study within Australia, the government generally contributes for managing theliving as well as finance for Saudi cultural mission that involves the students travelling abroadfor studies. The employees must deliver the plan of project management for ensuring thisprocess properly3.1.1 Product Deliverables 3.1.1.1 Deliverables of the sponsorsMonitoring the initiation process of Scholarship Page 5
Gathering financial guarantor for scholarshipTravel tickets for the employees and their familiesTo ensure skilled employees in every relevant public sector Create a group of future leaders and managers To train the employees with good communication skills especially in oral and writtenEnglish 3.1.1.2 Deliverables of the employeeTo obtain a master degree certificate from the university To make sure that the student visa is organised before the allotted time To organise a plan for the course period To get a language certificate Ensuring all the assignments and projects are ready on timeTo learn and develop project management skills3.1.2 Description & RequirementsPrerequisites of the graduation degreeMaintaining an attendance record of 90 percent Performance certificate of excellence of the employee by the supervisors Finishing the graduation degree on time Provide a quarterly progress report on the student performance and achievementsAs a full time course the employees are not allowed to have any other source of income3.1.3 Project Management Deliverables3.1.3.1 Project Management Documentations:Charter for projectPlan for project management Plan for scope managementPlan for requirement managementPlan for time managementPlan for cost managementPlan for communication planReports of Quarterly Studying Performance. Plan for Project Control Plan for Risk Management Plan for Human Resources Plan for Procurement Management Plan for Stakeholder Management Reports of Quarterly academicsHolding master of PM.3.1.3.2 Project Final DeliverablesThe final product of this project is obtaining the master degree in Project Management.3.2. Work Breakdown StructureWBSTask Name0Project for getting a PM Master degree1 Project initiation stage1.1 Proper approval of the work in context to university’s enrollment 1.2 Submit as well as search for many of the universities1.3 Getting admission within Curtin university1.4 Getting a scholarship2 Project planning stage2.1 Travelling planPage 6
2.1.1 Entrusting critical activities for the work colleagues2.1.2 Applying for student visa2.1.3 Booking for a flight2.1.4 Buying travel insurance2.1.5 Booking a hotel2.1.6 Downloading travelling option on the mobile phone2.1.7 Hiring a car2.1.8 Preparing different types of personal documents in order to travel3 Project implementation stages3.1 Travelling to Perth3.2Tasks before the initiation of the study3.2.1 Taking a hired car3.2.2 Searching various permanent addresses3.2.3 Buying furniture3.2.4 Searching and buying a car3.3 Course stage for English learning3.3.1 Proper orientation for the students3.3.2 English for academic purpose as well as general English3.3.3 Bridging English language3.3.4 Submitting documents to the university3.3.5 Enrolling course units3.4 Study Break3.5 Master stage3.5.1 Semester 13.5.1.1 Orientation3.5.1.2 Unit of project risk management3.5.1.3 Unit for project management overview3.5.1.4 Unit for project time management3.5.1.5 Unit for program and portfolio management3.5.1.6 Passing in all units3.5.1.7 Enrolling for course unit in the semester 23.5.2 Break study3.5.3 Semester 23.5.3.1 Orientation3.5.3.2 Research 1 unit- Project management3.5.3.3 Unit for project cost management3.5.3.4 Unit for people and management3.5.3.5 Unit for project quality management3.5.3.6 Passing in all the units3.5.3.7 Enrolling the course units within semester 33.5.4 Break study3.5.5 Semester 33.5.5.1 Orientation3.5.5.2 Integrated project for project management3.5.5.3 Unit for accounting managers3.5.5.4 Project Procurement Management3.5.5.5 Results for different units3.5.5.6 Graduation4 Project closing stage4.1 Sending graduation certificate and academic report to the sponsor4.2 Furniture for selling4.3 Paying tax due as well as bills4.4 Car sellingPage 7
4.5 End leasing4.6 Back to homeTable 2: The Project Work Breakdown Structure3.3. Out of Scope The project does not support and fund additional fees such as tutoring or private classes fees,overseas examination fees, Online units, lab and bench fees and financial penalties (SACM2017). 3.4. Project ConstraintsThe scholarship master studies project has several limitations:The master study project scholarships have certain limitations that are elaborated below:The study of project must be on-Campus. It is identified that within an event of conflict between various units, it is very much necessary to study online for not more than total 20% of the unit programThe project cost must not exceed $380,000. If more budget is required for the project then it very much important to take approval from the ministry of labor as well as from the ministry of finance.The Saudi government plays an important role in financing the project and thus the employee must not undertake any type of work within that period.The employees are generally requested to follow all the laws of the country that ishosting the project.3.5. Project AssumptionsThe assumptions of the project include:Before applying for the scholarship, it is very much necessary for the employees to work for at least three years.The student should finish their study within the time period of 25.07/2015 to 11/07/2018 as well as university’s study planThe main resource of the project is the employee who plays main role in achieving the goals of the project.The main project purpose is to study masters of Science at the University of Curtin. If the employee wants to change their study within the university then it is necessary to apply at ministry of education for accepting the project.4.0. Project Time ManagementPage 8
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