Field Observation of a Sport Meeting

Running head: MELBOURNE CELTIC CLUB 1
Field Observation of a Sport Meeting
Student’s Name
Institutional Affiliation

Field Observation of a Sport Meeting 2
Ordinary Meeting-Melbourne Celtic Club
The meeting was scheduled for 21st March 2019 at 9 a.m.
To make accurate field observations of the Melbourne Celtic Club meeting, one must
understand the structure of the club, and put together a management team that may comprise the
chairperson, secretary, treasurer, team manager, promotions and marketing officer, safety and
health officer, and volunteer coordinator. Melbourne Celtic club focused on an informal meeting
that was held to discuss new ideas, gather opinions from members, solve issues, brainstorm on
sponsorship and fundraising ideas, and ensuring everyone is feeling enthusiastic regarding the
club’s objectives.
The table on the observations on defined responsibilities, roles, and expectations.
Define Role, Personality
and Demeanors
Responsibilities Expectation of people
Chairperson
(Alert, confident, behaves
formally, approachable, well-
mannered, sensible and
smart)
 During the meeting,
the chairperson
managed the
committee.
 He also manages the
annual general
meeting (DIY
Committee Guide
n.d.).
 He represented the
club at local, state,
regional and national
levels.
 The latter ensures that
budgeting and
planning for the future
are conducted by the
 The chairperson is
expected the meeting
procedure and the
guidelines governing
their meeting.
 The chairperson is
expected to run the
meeting in an orderly
and civilized manner.
 The chairperson is
expected to act
formal, authoritative,
and fair.

Field Observation of a Sport Meeting 3
members’ wishes.
Club Secretary
(Alert, speaking formally,
obedient, confident, dressed
officially, and softer
demeanor)
 The secretary
prepared the agenda
for the club meetings
in consultation with
the chairperson.
 He further made
arrangements such as
the venue, time, date,
and the hospitality for
the club meeting.
 He sends adequate
notice of meeting
members, and collect
reports from office
bearers.
 The secretary is
expected to keep the
records of the
meeting.
 The secretary is also
expected to provide
the minutes of the
previous meeting, and
the progress of the
meeting.
 The secretary should
formally write the
minutes.
Treasurer
(Formally dressed, well-
mannered, soft-spoken,
diligent, and obeying)
 The treasurer prepares
a budget and evaluates
it carefully.
 The treasurer keeps
proper records of all
payments, and makes
sure financial reports
are available (Gallup
n.d.).
 The treasurer ensures
that information for
the audit is prepared
each year.
 The treasurer should
account on how
money is spent in the
club.
 The treasurer should
keep the financial
records of the sports
club.
Promotion and marketing
officer
(Formally dressed, well-
mannered, confident, and
easily approachable).
 The officer creates an
in conjunction with
the promotions and
marketing committee
that manages the
marketing plan of the
club.
 The officer works
hand in hand with the
 The officer should
understand the
business aspects of the
club.
 The officer is
expected to look for
the best offers in the
market that may be
favorable for the club.