Tendering Procedure for Mining Equipment: Guidelines and Requirements

Name of the Student
Name of the Professor
City/ State
Date/ Month/ Year

1. Definition.
Principal- The Mining ministry any person who is willing equipment which shall be used in
carrying out mining activities.
Tenderer- There is no restriction since this is an open tender, any person who is capable to offer
the services needed is called upon to do so.
2. Ethics
This particular tender is based on the following principles;
a) The tender shall be opened to any person willing to deliver the services needed and
with honesty.
This particular assignment shall be undertaken with any person who shall complete
the duty after the selection without any delay
3. Tendering Procedure.
The procedures for tendering is discussed below,
A. OBLIGATION OF THE PRINCIPAL
1.1. Pre-tender
1.2 The tender document shall be purchased at 5000/=
1.3. No client shall be allowed to go through the document before buying it.
1.4. The principal shall not recognize any cost used in preparing the documents. Any question
concerning documents shall be done in writing or using mail 1 week before the submission date
proposed (Greg, 2008, p. 23)
1.2 Preparation of technical Proposal
3.1 Only English shall be used in writing all the proposals and any official information
concerning the tender.
3.3 During proposal preparation, the client shall center all his or her effort on,

i. If the tenderer ruminates that it does not have all the proficiency for the task.
Tendering inquiries
3.5. The following information shall be provided by the Technical Proposal
i. A transitory tendering organization description and a sketch of the present experience
of a similar assignment.
i. A detailed report on technique and plan of work which shall be used for this assignment.
ii. The list of an approved staff.
iii. Estimation of all the inputs needed for this assignment.
3.6 The exclusion of information on financial matters must be considered in the Technical
Proposal.
3.7. The prices shall be presented on this assignment by the tenderer in the course of
preparing the technical proposal
1.3 Call for tenderers
The Ministry of Mining summonses the proposal form from the attracted qualified tenderers
to deliver equipment which shall be used in the mining of quarries needed for building
government houses for the refugees in the country. The mentioned prices shall be net inclusive
of all taxes and shall stay valid for a span of 120 days from the date of closure of the proposal.
The filled tender documents MUST be sealed off in sealed envelopes patent with the number of
tenders written and shall be deposited in the tender box provided at
The Permanent Secretary,
The Office of Mining.
Twin Towers Opposite Central Bank
2nd-floor Tender Box
The document will be opened instantly in the attendance of the tenderers representatives who
agreed to appear to the opening at the boardroom.

The tenderers are informed that the selection shall be done based on Quality Cost Based
Selection in accord with the policies highlighted in the Public Procurement and Asset Disposal
Act.
1.4. Receipts and submission of tenders
4.1 The number of copies to be produced is indicated in the tender document.
4.2 The envelope containing original and all duplicates of Technical Proposal shall be closed
and labeled TECHNICAL PROPOSAL (Silica, 2015, p. 321)
1.5. Closing of tenders
4.3 The concluded proposals shall be surrendered to the location given above and LATE
submission of a proposal will not be accepted and it will be returned to the owner. The
closing of tender shall be done on 2nd November 2018 (Philip, 2012, p. 560).
1.6. Evaluation of the tenders
5.1 The assessors shall not peruse financial proposal shall be perused by the assessors before
the completion of technical proposal evaluation (Collins, 2008, p. 168).
5.2 The below standards will be used during the assessment of the proposals by the appointed
committee.
POINTS
The experience the tender has concerning this assignment 20%
Sufficiency of the anticipated work plan and methodology in responding
to the terms of reference.
30%
The tenderer competence and qualifications 30%
Sustainability to the transfer of Technology program 20%
Total Points 100%