Communication plan, WBS, and RACI

MNG00785
Project management
Weeks 4 – 10: Assessment 2
DO NOT submit this document as your assignment. You must use this document as a guide to
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Contents
4 Topic 4: Communication plan, WBS, and RACI...............................................................................2
4.1 Stakeholder Prioritization Matrix...........................................................................................2
4.2 Project Communications Matrix............................................................................................3
4.3 Work Breakdown Structure...................................................................................................4
4.4 The RACI chart.......................................................................................................................6
5 Topic 5: Scheduling projects..........................................................................................................8
5.1 AoN........................................................................................................................................8
5.2 Time estimation.....................................................................................................................9
5.2.1 Time estimation – Enumeration method.....................................................................12
5.2.2 Time estimation – Two Pass method...........................................................................13
5.3 Critical path..........................................................................................................................13
5.4 Gantt chart...........................................................................................................................13
6 Topic 6: Resources and budgeting...............................................................................................14
6.1 Resource Loading.................................................................................................................14
6.2 Budget.................................................................................................................................15
6.3 Reporting.............................................................................................................................16
6.3.1 Earned Value Management (EVM)...............................................................................16
6.3.2 Timeline reporting.......................................................................................................17
7 Topic 7: Risk management...........................................................................................................19
7.1 Risk identification I...............................................................................................................19
8 Topic 8: Quality management & project closure.........................................................................20
8.1 Quality tools.........................................................................................................................20
8.2 Change management Page..................................................................................................21
9 Project close................................................................................................................................22
9.1 Transition plan.....................................................................................................................23
9.2 Close procurements.............................................................................................................24
9.3 Knowledge management.....................................................................................................24
9.4 Lesson learned.....................................................................................................................24
9.5 Customer feedback..............................................................................................................25
9.6 References:..........................................................................................................................26
9.7 Bibliography.........................................................................................................................27
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4 Topic 4: Communication plan, WBS, and RACI
4.1 Stakeholder Prioritization Matrix
Stakeholder:
What is the
stakeholder’s
main issue?
Power Interest Influence Impact Urgency Legitima
cy Total
Priority (a
score of 1-6 =
low, 7 to 12 =
medium, 13
to 18 = high))
Owner
To focus
over the
repairing
works and
ensure that
each of the
necessary
amendments
are met
properly
4 5 4 4 3 3 23 High
Contractor
They would
ensure that
each of the
resources
would be
procured
fully. They
would also
see that the
apprentices
would be
working
properly.
3 4 4 5 3 3 22 High
Apprentice I
and II
They would
be
responsible
for working
over the
renovation
of the
project. They
would thus
ensure that
each of the
tasks are
performed
properly.
2 3 4 5 3 2 19 High
Resource
Supplier
They would
ensure that 2 2 2 3 2 4 15 High
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each of the
listed items
would be
sent in
proper
condition.
They would
also ensure
that each of
the resource
would be of
high quality.
Airbnb
Officials
They would
contact the
owner and
would also
look into
other details
in relation to
the project.
4 5 5 5 4 4 27 High
4.2 Project Communications Matrix
Stakeholder Learn From Stakeholder Share With
Stakeholder Timing Method Owner
Owner
They would learn the
ways in which the
beachside cottage could
be further improved
during the renovation
work. They would thus
apply such techniques to
renovate the house.
Project plan, financial
plan, weekly and
monthly reports.
8 hrs
Emails, mobile
messaging and
face-to-face
interaction
Airbnb Officials
Contractor
They would take
guidance from the owner
in relation to the project.
They would thus be able
to apply such concepts
within the design work.
They would be
responsible for
sharing of the daily
work progress report
to the owners.
8 hrs
Face-to-face
interaction
Airbnb Officials,
Owner
Apprentice
I and II
The contractor would
guide them based on
performing works over
the renovation. Hence,
they would have to
communicate with the
officials in order to
perform the various
works
They would also show
the progress of work
over the project.
8 hrs
Face-to-face
interaction
Contractor,
Owner
Resource They would learn the The required 8 hrs Face-to-face Contractor,
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Supplier
necessities from the
contractor and owner in
relation to the
renovation work. Hence,
they would be able to
provide better form of
suggestions to them in
order to procure the
relevant items.
materials needed for
performing renovation
work. They would also
share the
procurement list and
the related costs for
each resources that
would be required for
the project.
interaction Owner
Airbnb
Officials
They would majorly help
in financing the project
and would thus look into
each of the work
breakdown schedule of
the project.
They would share the
monthly revenue
report generated from
the outcomes of the
project.
8 hrs
Emails, face-to-
face interaction Airbnb Officials
4.3 Work Breakdown Structure
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Project name: Renovation project for Beachside Cottage
# Work package Duration Start date Finish date
0 Renovation project for Beachside Cottage 114 hrs Mon 17-06-19 Fri 05-07-19
1 Start of Project 0 hrs Mon 17-06-19 Mon 17-06-19
2 Initial planning and requirement gathering 48 hrs Mon 17-06-19 Mon 24-06-19
2.1 Site visiting and inspection 32 hrs Mon 17-06-19 Thu 20-06-19
2.2 Analysis of site and feedback gathering 0 hrs Thu 20-06-19 Thu 20-06-19
2.3 Proposing the design of financial plan 16 hrs Fri 21-06-19 Mon 24-06-19
2.4 Approval the financial plan 0 hrs Mon 24-06-19 Mon 24-06-19
2.5 Completion of the phase 0 hrs Mon 24-06-19 Mon 24-06-19
3 Procurement of Resources 10 hrs Tue 25-06-19 Wed 25-06-19
3.1 Bringing the supplies required for renovation 10 hrs Tue 25-06-19 Wed 25-06-19
3.2 Completion of the phase 0 hrs Wed 25-06-19 Wed 25-06-19
4 Renovation Phase 56 hrs Wed 26-06-19 Fri 05-07-19
4 Hang new curtains 8 hrs Wed 26-06-19 Thu 27-06-19
4.1 Repair wooden shutters 8 hrs Wed 26-06-19 Thu 27-06-19
4.2 Paint shutters 8 hrs Thu 27-06-19 Fri 28-06-19
4.3 Hang shutters 8 hrs Fri 28-06-19 Mon 01-07-19
4.4 Repair wooden porch 8 hrs Thu 27-06-19 Fri 28-06-19
4.5 Repair wooden floor 16 hrs Mon 01-07-19 Wed 03-07-19
4.6 Sand floor 8 hrs Fri 28-06-19 Mon 01-07-19
4.7 Refinish (seal) floors, including porch 8 hrs Mon 01-07-19 Tue 02-07-19
4.8 Paint ceilings 8 hrs Wed 03-07-19 Thu 04-07-19
4.9 Paint doors 8 hrs Tue 02-07-19 Wed 03-07-19
4.10 Paint interior walls 8 hrs Tue 02-07-19 Wed 03-07-19
4.11 Paint exterior walls 8 hrs Tue 02-07-19 Wed 03-07-19
4.12 Wash exterior windows 8 hrs Thu 04-07-19 Fri 05-07-19
4.13 Wash interior windows 8 hrs Wed 03-07-19 Thu 04-07-19
4.14 Completion of the phase 0 hrs Fri 05-07-19 Fri 05-07-19
5 Project Closure Phase 0 hrs Fri 05-07-19 Fri 05-07-19
5.1 Paying the local contractors 0 hrs Fri 05-07-19 Fri 05-07-19
5.2 Paying the apprentices 0 hrs Fri 05-07-19 Fri 05-07-19
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