Ongoing Project Part 2 - Project Charter for Nominated Project

This assignment requires you to develop a project charter for your nominated project. The project charter is the initial document providing information about the goals, objectives, methods, deadlines, and other key facts of your project.

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All Rights Reserved
MODULE 4 UNIT 3
Ongoing project (part
2)

Learning outcome:
LO6: Produce a proposal for the ongoing project you will use over the remainder of the
course.
Name:
1. Instructions and guidelines (Read carefully)
Instructions
1. Insert your name and surname in the space provided above, as well as in the file name.
Save the file as: First name Surname Ongoing Project Part 2 – e.g. Lilly Smith Ongoing
Project Part 2. (NB! Please ensure that you use the name that appears in your student
profile on the Online Campus)
2. Write all your answers in this document. There is an instruction that says, “Start writing
here”. Please begin typing your answers there. You can start on a clean new page.
3. Submit your assignment in Microsoft Word only. No other file types will be accepted.
4. Do not delete the plagiarism declaration or the assignment instructions and
guidelines. They must remain on your assignment when you submit. Do not remove or
alter the template headings or footers.
5. Do not change or delete the help text or the “Tips” under each heading. The table of
contents section numbering should not be altered, nor should the section numbering
within the body of the assignment be changed.
6. You may, however, change the formatting, layout and design of your answers under
each heading. For example, by inserting tables, diagrams, charts, bullet lists, etc.
PLEASE NOTE: Plagiarism cases will be penalised according to the Head Tutor and
GetSmarter's discretion.
IMPORTANT NOTICE: Please ensure that you have checked your course calendar for the due
date for this assignment.
Guidelines
1. There are initially 20 pages and 1 question in this assignment.
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2. Make sure that you have carefully read and fully understood the questions before
answering them. Answer the questions fully but concisely and as directly as possible.
Follow all specific instructions for individual questions (e. g. “list”, “in point form”).
3. Answer all questions in your own words. Do not copy any text from the notes, readings,
or other sources. The assignment must be your own work only.
Plagiarism declaration:
1. I know that plagiarism is wrong. Plagiarism is to use another’s work and pretend
that it is one’s own.
2. This assignment is my own work.
3. I have not allowed, and will not allow, anyone to copy my work with the intention of
passing it off as his or her own work.
4. I acknowledge that copying someone else’s assignment (or part of it) is wrong and
declare that my assignments are my own work.
2. Mark allocation
Each question receives a mark allocation. However, you will only receive a final percentage
mark and will not be given individual marks for each question. The mark allocation is there
to show you the weighting and length of each question.
Question 1: The project charter
Style (aesthetic appearance, content structure, writing style) 15
Content (see template provided in question 1) 85
TOTAL 100
3. Question
This assignment requires you to develop a project charter for your nominated project.
Important note:
Your nominated project is the project you proposed, and which was approved in Module 1.
You will not be able to complete these assignments without putting in a fair amount of effort
to do the background work. The output from this effort contributes to building your actual
project artefacts.
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A substantial amount of information should be included in this document, so be sure to start
your assignment as early as possible to complete it by the necessary due date. Note that
exceeding answer length limits could jeopardise your marks earned. Content will be
assessed if it is within the answer length limits specified, allowing for a little grace for
excessive content. Content that significantly exceeds the limits will be ignored and answers
that would otherwise have earned marks will not be earned.
If you need to change the orientation of a page to landscape to fit in a wide table or chart,
then be sure to limit this to only the page you need in landscape and do not change the
whole assignment to landscape.
Tip: Use two “next page” section breaks and apply the landscape orientation to the page
that has the second section break. Use Word’s F1 help feature if you aren’t familiar with this.
Remember that a portion of your grade comprises presentation, style, and neatness.
Question 1
Using what you have learnt so far in the course, complete the project charter for your
nominated project.
Depending on the nature and scale of a project, a project charter document might consist of
only 5 pages to as many as 15 pages. Some of the content included in a project charter is
typically extracted from the business case for the project. You should ensure that you are
familiar and comfortable with business cases, at least conceptually. The project charter is
the initial document providing information about the goals, objectives, methods, deadlines,
and other key facts of your project. The purpose of this document is to capture goals and
objectives at a high level and ensure that the project plan supports achieving these.
Start writing here (complete the project charter template starting on the next page):
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Website: www.getsmarter.com | Email: [e-mail]
Page 4 of 31

<Replace each field on this cover page with the content suggested in the field (make sure
you delete the < > symbols)>
<Add additional information & images at your discretion>
<Delete these three help text lines (this line & the two above)>
<Your Organisation name>
<Project name>
<Client name>
<The client name could be the same as the Organisation name above>
Project Charter
Version 00.01
<Author>
<Date produced>
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Website: www.getsmarter.com | Email: [e-mail]
Page 5 of 31

Table of contents
Update your table of contents before submitting this assignment. (Max. 2 pages)
The table of contents section numbering should not be deleted or altered, nor should the
section numbering within the body of the assignment be changed.
2. Document controls 7
3. Introduction / executive summary 8
4. Preliminary project objectives 8
5. High-level (preliminary) scope of the project deliverables project scope 9
6. High-level project timeframe schedule 10
7. High-level business budget 16
8. Prioritising of time, cost, scope, and quality 18
9. Expected business benefits 19
10. Constraints 20
11. Assumptions 21
12. Risks 22
13. Key project stakeholders 24
14. Related projects 26
15. Documents related to this project 26
Bibliography 28
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2. Document controls
Serial
No.
Stakeholders Sign off
1 Project manager <Please fill>
2 Project planner <Please fill>
3 Financial manager <Please fill>
4 Human resource manager <Please fill>
5 Contractor <Please fill>
6 Construction manager <Please fill>
7 Quality analyst <Please fill>
8 Civil engineer <Please fill>
9 Supplier <Please fill>
10 Sponsor <Please fill>
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3. Introduction / executive summary
The paper generally focuses on the construction of a swimming pool within a
Metropolitan society in Johannesburg, which is a largest city of South Africa. The aim of
constructing the swimming pool is to give proper facility of exercise and leisure at the same
time for elderly people. It is found that due to poor health condition of the elderly people,
they rarely get time to work out in order to remain fit and as a result their health get
impacted negatively. For resolving this problem and for maintaining the health condition of
the residents of the society especially elderly, it is necessary to construct a swimming pool in
an advanced way. Swimming is considered as one of the best low-impact based exercise for
getting high cardiovascular workout that further helps in minimizing stress of the joints
which is considered to be beneficial for the elderly people. In addition to this, the elderly
people will get this delightful place to spend time with people of their age group by playing
Marco Polo, rdquo and Iduqo. Moreover, swimming also helps in building strength and
stamina. The project is quite beneficial in giving healthy lifestyle to the elderly people. In
addition to this, the project that was undertaken can be helpful in increasing the market
value of the metropolitan society. It is found that the work of construction will get
completed within 5 months of time by entirely completing the project by 10th December
2019 within budget R 1,572,000.00.
4. Preliminary project objectives
The SMART project objectives for the construction of a swimming pool within a
Metropolitan society in Johannesburg are listed below:
 Specific: To provide the facility of leisure as well as exercise to the elderly people by
constructing a swimming pool within a Metropolitan society in Johannesburg.
 Measurable: To check the progress of the swimming pool construction, the status of
the project is reviewed on every week.
 Achievable: To complete the project properly as per the goals, proper facility of
training is given to the workers for enhancing their skills and for growing their
knowledge.
 Realistic: To achieve the project goals, swimming pools helps the facility of spending
spend time with people of their age group.
 Time bound: To construct the swimming pool within a Metropolitan society in
Johannesburg within time-period of 5 months.
Furthermore, it is found that in order to complete the construction of the swimming
pool within one of the Metropolitan areas, the manager of the project properly identifies the
project scope for determining the time and cost which is generally needed for execution of
the project. Proper use of project scope will be helpful in finishing the work of construction
within 5 months of time by utilizing budget of around R 1,572,000.00 as per the assumption.
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Website: www.getsmarter.com | Email: [e-mail]
Page 8 of 31

In addition to this, the quality of the project is also maintained for avoiding quality related
issues.
An iron triangle is one of the models of PM constraints. According to Joslin and
Müller, (2015), project management generally needs proper balance between the different
key factors which generally constrain the entire delivery of the project and for this purpose
iron triangle is utilized. The constraint within the iron triangle mainly includes the budget,
cost as well as scope. It is found that if any changes are made within the construction of the
swimming pool project then it is necessary to make changes in any of the area and therefore
one of the constraints of the project will change and therefore the entire balance is required
to be changed.
It is found that if some extra facilities of recreation are added with the swimming
pool then the project manager needs to fulfil the criteria of change request and for this
proper approval from the higher authority is required to be taken. After getting approval, it
is important to properly change the project schedule as workload gets increased (Heldman,
2018). It is found that as the entire project is constrained by the three factors including
scope, time and budget in such a way that any changes that is made in one area will
generally reflect that change on the other. Similarly, the extension in the project completion
date will increase the budget of the project effectively. In addition to this, it is found that for
avoiding changes in the schedule, it is necessary to have firm commitment of the schedule
that must include proper penalties for the delay and this the schedule of the project is
considered least flexible.
5. High-level (preliminary) scope of the project
deliverables project scope
According to Hornstein (2015) a project scope is considered as a tool that is helpful
in elaborating the project deliverables including the various project requirements, project
assumptions, key milestones and constraints. The scope of the project is mainly categorized
into in-scope as well as out-scope.
In-scope: The work that is required to be delivered in order to construct a swimming
pool within a metropolitan society includes proper planning, getting permit, designing the
layout, undertaking the work of excavation, setting plumbing and equipment, creating
structural steel as well as the activities that are associated with inspection. In addition to
this, the work that will be delivered include project plan, project charter, risk management
plan, project budget, work breakdown structure and project closure report.
Out scope: The work that are not included within this project is undertaking analysis
on the delivery time of the suppliers, feasibility of the project as well as providing
maintenance to the swimming pool.
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Page 9 of 31

It is found that in order to construct a swimming pool, the project phases that needs
to be executed include initiation, planning, design, construction and project closure phase.
The detailed description of each of the project phases are illustrated below:
Initiation phase: This particular phase mainly includes work activities like creation of
the project charter, undertaking feasibility study, hiring the project team members as well as
getting approval for the project activities (Todorovic et al., 2015).
Planning phase: Within this specific phase, the activities which are undertaken
comprises of creation of project plan, financial plan, resource plan, risk management and the
project acceptance plan.
Design phase: In this phase, proper swimming pool for the project is designed which
is further approved by the higher management of the organization.
Construction phase: The activities that will be undertaken the construction phase
includes work of excavation, creating structural steel, setting plumbing and equipment as
well as the activities which are linked with inspection.
Closure phase: In this phase, the entire project is reviewed which helps in providing
proper information that the entire project is properly executed. Additionally, the
stakeholders sign off the project and then creates proper documentation of the project quite
properly (Badewi, 2016).
6. High-level project timeframe schedule
The table that is given below helps in stating that the construction of the swimming
pool will get executed within 5 months of time.
WBS Task Name Duratio
n Start Finish Predecessors Resource Names
0
Construction of
a swimming
pool within a
Metropolitan
society in
Johannesburg
5 mons
Mon
15-07-
19
Fri 29-
11-19
1 Initiation
phase
0.6
mons
Mon
15-07-
19
Tue 30-
07-19
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1.1 Business case
development 3 days
Mon
15-07-
19
Wed 17-
07-19 Project manager
1.2 Feasibility
study 2 days
Thu
18-07-
19
Fri 19-
07-19 2 Financial manager
1.3
Project
charter
establishment
3 days
Mon
22-07-
19
Wed 24-
07-19 3 Project planner
1.4
Appointing
the team
members
4 days
Thu
25-07-
19
Tue 30-
07-19 4 Human resource manager
1.5
Milestone 1:
Completion of
initiation phase
0 days
Tue
30-07-
19
Tue 30-
07-19 5
2 Planning
phase
0.9
mons
Wed
31-07-
19
Fri 23-
08-19
2.1 Developing
the project plan 4 days
Wed
31-07-
19
Mon 05-
08-19 5 Project manager
2.2 Developing
resource plan 3 days
Tue
06-08-
19
Thu 08-
08-19 8 Human resource manager
2.3 Financial plan
development 2 days
Fri 09-
08-19
Mon 12-
08-19 9 Financial manager
2.4 Quality plan
development 3 days
Tue
13-08-
19
Thu 15-
08-19 10 Quality analyst
2.5
Risk
management
plan
4 days
Fri 16-
08-19
Wed 21-
08-19 11 Quality analyst
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Page 11 of 31

2.6 Procurement
plan 2 days
Thu
22-08-
19
Fri 23-
08-19 12 Human resource manager
2.7
Milestone 2:
Completion of
planning phase
0 days
Fri 23-
08-19
Fri 23-
08-19 13
3 Design phase 0.6
mons
Mon
26-08-
19
Tue 10-
09-19
3.1
Gathering
requirements
from the client
3 days
Mon
26-08-
19
Wed 28-
08-19 13 Project manager,
Contractor
3.2
Creating
design for the
swimming pool
5 days
Thu
29-08-
19
Wed 04-
09-19 16 Civil engineer
3.3 Asking for
the approval 1 day
Thu
05-09-
19
Thu 05-
09-19 17 Project planner
3.4 Reviewing
design 3 days
Fri 06-
09-19
Tue 10-
09-19 18 Quality analyst
3.5
Milestone 3:
Getting approval
for construction
phase
0 days
Tue
10-09-
19
Tue 10-
09-19 19
4 Construction
phase
2.5
mons
Wed
11-09-
19
Tue 19-
11-19
4.1
Getting
permit by doing
paperwork
4 days
Wed
11-09-
19
Mon 16-
09-19 20 Project manager
4.2 Developing
the layout 7 days
Tue
17-09-
19
Wed 25-
09-19 22
Additional cost [1], Civil
engineer, Construction
manager
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Page 12 of 31

4.3 Undertaking
excavation 3 days
Thu
26-09-
19
Mon 30-
09-19 23 Construction manager,
Equipment’s [1], Suppliers
4.4
Setting
plumbing and
equipment set
4 days
Tue
01-10-
19
Fri 04-
10-19 24 Contractor, Materials [1],
Suppliers
4.5 Structural
steel 3 days
Mon
07-10-
19
Wed 09-
10-19 25 Construction manager
4.6 Electrical and
gas 3 days
Thu
10-10-
19
Mon 14-
10-19 26 Construction manager
4.7 City electrical
inspection 4 days
Tue
15-10-
19
Fri 18-
10-19 27 Construction manager,
Contractor
4.8 Shotcrete 5 days
Mon
21-10-
19
Fri 25-
10-19 28 Construction manager
4.9 Tile/coping/wat
er features
2 days
Mon
28-10-
19
Tue 29-
10-19 29 Civil engineer,
Construction manager
4.10 Decking 4 days
Wed
30-10-
19
Mon 04-
11-19 30 Civil engineer,
Construction manager
4.11 Outdoor
living 3 days
Tue
05-11-
19
Thu 07-
11-19 31 Contractor
4.12 Final clean up 3 days
Fri 08-
11-19
Tue 12-
11-19 32 Construction manager
4.13 Pool surface 4 days
Wed
13-11-
19
Mon 18-
11-19 33 Construction manager
4.14 Filling water 1 day Tue
19-11-
Tue 19- 34 Project planner
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Page 13 of 31

19 11-19
4.15
Milestone 4:
Completion of
construction
phase
0 days
Tue
19-11-
19
Tue 19-
11-19 35
5 Closure phase 0.4
mons
Wed
20-11-
19
Fri 29-
11-19
5.1 Reviewing
the project 3 days
Wed
20-11-
19
Fri 22-
11-19 35 Project planner
5.2 Getting sign
off 2 days
Mon
25-11-
19
Tue 26-
11-19 38 Project manager
5.3 Documentation 3 days
Wed
27-11-
19
Fri 29-
11-19 39 Project planner
5.4
Milestone 4:
Completion of
closure phase
0 days
Fri 29-
11-19
Fri 29-
11-19 40
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Page 14 of 31

Figure 1: Gantt chart
(Source: Created by Author)
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Page 15 of 31

7. High-level business budget
The table that is provided below reflects that the construction of the project will get
finished within the budget that is around R 1, 572,000.
WBS Task Name Duration Resource Names Cost
0
Construction of a
swimming pool within a
Metropolitan society in
Johannesburg
5 mons R 1,572,000.00
1 Initiation phase 0.6 mons R 4,200.00
1.1 Business case
development 3 days Project manager R 1,200.00
1.2 Feasibility study 2 days Financial manager R 640.00
1.3 Project charter
establishment 3 days Project planner R 1,080.00
1.4 Appointing the team
members 4 days Human resource manager R 1,280.00
1.5
Milestone 1:
Completion of initiation
phase
0 days R 0.00
2 Planning phase 0.9 mons R 6,080.00
2.1 Developing the project
plan 4 days Project manager R 1,600.00
2.2 Developing resource
plan 3 days Human resource manager R 960.00
2.3 Financial plan
development 2 days Financial manager R 640.00
2.4 Quality plan
development 3 days Quality analyst R 960.00
2.5 Risk management plan 4 days Quality analyst R 1,280.00
2.6 Procurement plan 2 days Human resource manager R 640.00
2.7
Milestone 2:
Completion of planning
phase
0 days R 0.00
3 Design phase 0.6 mons R 5,520.00
3.1
Gathering
requirements from the
client
3 days Project manager, Contractor R 2,400.00
3.2 Creating design for 5 days Civil engineer R 1,800.00
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Page 16 of 31

the swimming pool
3.3 Asking for the approval 1 day Project planner R 360.00
3.4 Reviewing design 3 days Quality analyst R 960.00
3.5
Milestone 3: Getting
approval for construction
phase
0 days R 0.00
4 Construction phase 2.5 mons R 1,553,240.00
4.1 Getting permit by
doing paperwork 4 days Project manager R 1,600.00
4.2 Developing the layout 7 days
Additional cost [1], Civil
engineer, Construction
manager
R 531,320.00
4.3 Undertaking
excavation 3 days Construction manager,
Equipment’s [1],Suppliers R 502,040.00
4.4 Setting plumbing and
equipment set 4 days Contractor, Materials [1],
Suppliers R 502,880.00
4.5 Structural steel 3 days Construction manager R 1,080.00
4.6 Electrical and gas 3 days Construction manager R 1,080.00
4.7 City electrical
inspection 4 days Construction manager,
Contractor R 3,040.00
4.8 Shotcrete 5 days Construction manager R 1,800.00
4.9 Tile/coping/water
features 2 days Civil engineer, Construction
manager R 1,440.00
4.10 Decking 4 days Civil engineer, Construction
manager R 2,880.00
4.11 Outdoor living 3 days Contractor R 1,200.00
4.12 Final clean up 3 days Construction manager R 1,080.00
4.13 Pool surface 4 days Construction manager R 1,440.00
4.14 Filling water 1 day Project planner R 360.00
4.15
Milestone 4:
Completion of
construction phase
0 days R 0.00
5 Closure phase 0.4 mons R 2,960.00
5.1 Reviewing the project 3 days Project planner R 1,080.00
5.2 Getting sign off 2 days Project manager R 800.00
5.3 Documentation 3 days Project planner R 1,080.00
5.4
Milestone 4:
Completion of closure
phase
0 days R 0.00
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All Rights Reserved
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Page 17 of 31

8. Prioritising of time, cost, scope, and quality
It is found that by considering the design of the project, the table which is given
below assist in indicating the changes that should be done in highest priority within the
schedule, scope, budget and quality of the project.
Criteria Priority Reason
Time 4 It is found that for making any changes
within the design of the project such that
the work which is mainly linked with the
swimming pool generally gets finished
properly, it is necessary to change the time
by extending the completion date. This
further helps in providing sufficient time to
the designers so that they can create the
design properly.
Cost 3 The cost is not mutable as the time as the
project is cost constraint and therefore
changes in the cost of the project will
create a lot of financial hurdles for the
project manager. However, as the
accomplishment project date gets
stretched therefore the cost of the project
will get incurred which can create financial
hurdle for the project managers while they
handle the project effectively.
Scope 2 The various types of changes within the
project scope is not that much mutable as
changes within the project not only cause
scope creep but also creates a number of
issues including budget and schedule
related issues. The scope changes also
create a lot of hurdles for the project team
for handling the rest of the project
activities properly in order to accomplish
the goals.
Quality 1 The quality of the project in context to
design is considered to be least mutable.
This is because, it is not possible to make
any compromise within the project quality.
In addition to this the scope quality must
be handled properly for making the project
rich in quality so that no quality related
issues and problems will arises within the
project.
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Page 18 of 31

9. Expected business benefits
The different types of expected benefits that can be achieved from the construction
of the swimming pool are mainly divided into tangible and non-tangible benefits.
Tangible benefits
Lift the market: It is found that the increasing popularity of aqua yoga is considered
as one of the major trends that is mainly witnessed within the swimming pool access which
will further be helpful in lifting the market in the coming years.
Enhanced profit: It is found that presence of a swimming pool within a metropolitan
society generally helps in increasing the money that is gained by the owner of the society.
Due to presence of proper swimming pool, facility of exercise and leisure is provided to the
elderly people and due to the advanced facilities more elderly people will get attracted that
can be considered as one source of income for the owner of the society.
Non-tangible benefits
Health benefits: Swimming is considered as one of the great ways for burning
calories. For the elderly people, it is found that the bone mass decreases with age and
therefore they use swimming for preventing the triggering by age and other forms off
aerobic exercises. It is found to be beneficial for joint pain as well as arthritis. In addition to
this, the health patient who are generally suffering from heart diseases can use swimming
for improving their hear health for protecting the people from cardiovascular diseases.
Improve body coordination: It is found that swimming generally needs a lot of
coordination between the legs, head, arms as well as chest. Therefore, swimming generally
helps in improving the whole-body movement as well as coordination between the core and
the limbs. Moreover, the elderly people who are suffering from asthma can also do
swimming. As asthma is mainly caused because of the inflammation within the airways that
generally block them which further leads to difficulty while breathing and swimming assists
in reducing the changes of asthma attacks.
Recreation facilities: It is also considered as one of the important recreational
activity for the elderly people. It is found that recreation swimming helps in providing low
impact related workout and therefore t is one of the good ways for relaxing and for feeling
good. In addition to this, the elderly people will get this delightful place to spend time with
people of their age group by playing Marco Polo, rdquo and Iduqo.
Improve sleep: Swimming generally have the power for sleeping better. As elderly
people mostly suffer from insomnia therefore the participants generally reports proper
boost within the quality of life as well as sleep after it is engaged in regular exercise.
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Page 19 of 31

Swimming is mainly accessible for hue number of people who generally deals with different
types of both physical issues which generally helps exercise very much appealing. Thus,
swimming is considered as one of the important choices for the adults for improving sleep.
10. Constraints
A constraint in PM is defined as one of the restrictions that is needed for defining
the limitations of the projects. It is found that while undertaking the construction work, a
number of constraints try to obstruct the project progress (Papke-Shields & Boyer-Wright,
2017). Some of the constraints are listed below:
Resource limitation: It is found that in order to construct the swimming pool, there
are a number of resources including polyvinyl chloride, galvanized steel, concrete, fibreglass
as well as polyurethane. If the resources which are needed are not available then the
managers experiences difficulty as well as different types of complexities in properly
constructing the entire project. In addition to this, it is found that resource limitation
generally causes delay and obstruction within the progress of the project.
Deadlines: The construction of the project must be finished within 5 months of time.
If the manager of the project does not have proper skills of time management then it
generally causes a lot of issues in managing time and as a result delay will generally occur
within the project (Svejvig & Andersen, 2015). In order to have smooth progress in the
project and it is very much important to effectively manage the deadlines of the project for
avoiding delays and for avoiding constraints within the entire project.
Skills unavailability: The enraged team members in the project are not very much
skilled then then a lot of complexities comes into their path in completing the project. Due
to lack of skills, the team members generally lack vision, retains talent as well as incapable of
completing the designing and construction work of the swimming pool properly. Therefore,
the completion date of the project can get extended which further incur different types
costs This further can create a lot of financial hurdles within the entire project.
Budget limitation: As per the assumption, the required amount of money will be
around R 1,572,000.00 and therefore the entire project gets completed within that budget.
However, if the project does not get proper sponsorship, then it considered to be very much
challenging for finishing the project work effectively (Archibald & Archibald, 2016). Financial
hurdle is considered as one of the major challenges within the project that is faced by the
project managers. Due to unavailability of proper amount of money the project work can get
obstructed in the middle and as a result the goals of the project are not achieved and
therefore it is necessary to properly estimate the project budget effectively.
Improper use of project scope: Proper scope management is generally helpful in
ensuring the entire project is properly defined as well as mapped and it further helps in
enabling the project managers or allocating resources properly. However, if the scope of the
project is not used appropriately then it causes a lot of problems in scheduling the project
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on time and for allocating resources. This generally causes a number of complexities within
the project due to which the budget can increase that further can cause financial obstruction
in the project.
11. Assumptions
It is stated by Serra and Kunc (2015) that assumptions generally play a significant
role in successfully developing a risk management plan. It is found that for constructing the
swimming pool within a Metropolitan society in Johannesburg, following assumptions are
generally made:
Inexpensive labour during rainy season: It is found that in most of the, construction
projects are not undertaken during the rainy season and therefore the labourers are free
during rainy season. Therefore, the project manager can able to hire the labourers for the
construction work at a very much lower rate as compared to other seasons and thus it is
assumed that lower in the rate of labourers will reduce little bit of budget expenditure in the
construction of the project.
Proper design: The designer makes an assumption that the blueprint which is
developed for the construction of the swimming pool must contain all the details which are
required for the project including request permits, determination of schedule and others.
This will further be assumed to be act as a guide for the team members and as a result they
can progress properly by extending the project by avoiding the issues of delay and budget
overrun within the entire project (De Carvalho et al., 2015).
Skilled labourers: The construction manager found that the labourers who are hired
in the project are very much experienced as they have advanced training and certification.
Therefore, it is assumed that they have to properly manage the activities of the project
effectively by managing the complexities well so that they do not have to face any type of
challenges while handling the project. Therefore, issues that work during the progress of the
project can also be handled efficiently by them.
Additional facilities: It is found that the project managers must get finished before
the assumed time then the project manager can add extra facilities beside the swimming
pool which will also provide a number of leisure as well as recreation to the elderly people.
Budget: The financial manager makes an assumption that the budget that was
provided on the basis of estimation is appropriate for the construction of the swimming
pool. The financial manager also assumed that as the workers in the project are skilled, they
will avoid misuse of resources as well as delay in the project therefore the chances of budget
overshoot is quite low. Proper management of project budget also helps in avoiding
different types of financial hurdles that occur during the project progress (Conforto et al.,
2016).
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On-schedule: As per the assumption, 5 months of time is provided to finish the
entire schedule on time. The project manager assumes that all the work activities of the
project including initiation, planning, execution and closure will get completed as per the
schedule that is mentioned. This further helps in avoiding delay in the project and thus the
chances the obstruction can be avoided.
12. Risks
Risk
s Id
Risk Risk
description
Impact Probabilit
y
Responsibl
e
Mitigation
1 Scope creep The
problem of
scope creep
mainly
occurs due
to the
different
types of
changes
within the
project
needs and
requiremen
t and as a
result the
completion
date gets
extended.
High Medium Project
manager
It is necessary
to follow the
scope and
avoid the
various types
of issues in
the project so
that the
complexity
that occur
due to scope
creep can be
avoided in
the project
quite
effectively.
2 Improper
supply of
materials
If proper
materials
are not
supplied on
time then it
is quite
important
to
effectively
manage the
project
activities
such that
the project
Mediu
m
Medium Supplier It is necessary
to supply
materials on
time so that
delay in
delivery of
the materials
do not affect
the project
progress of
the project.
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will face a
number of
issue.
3 Schedule
slippage
The project
manager
who are
assigned for
constructio
n of
swimming
pool are
unable to
handle the
schedule
effectively
then it can
cause
slippage of
project
schedule.
High High Project
planner
The project
schedule
must be
checked on
regular basis
for keeping
proper track
on the
schedule of
the project
for
accomplishin
g the project
goals
properly on
time.
4 Budget
overshoot
The
problem of
budget
overshoot
can occur
within the
project that
further can
cause a lot
of financial
hurdle for
the
manager
such that
the project
progress
generally
gets
obstructed.
High High Project
manager
The problem
of budget
overshoot
must be
resolved
effectively by
managing the
expenditure
of the project
effectively.
5 Improper
managemen
t
If the work
of the
project
Mediu
m
Medium Manager It is very
much
important to
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does not
gets
managed
effectively
then it
generally
occurs a
number of
issues in
finishing the
project on
time and
thus the
completion
date of
swimming
pool
constructio
n gets
delayed.
use effective
strategies of
PM in order
to resolve the
issues that
are mainly
linked with
the project
for finishing
the work of
construction
on time as
per the
assumption.
13. Key project stakeholders
Serial
No.
Stakeholders Roles and responsibilities
1 Project manager They take the responsibility of activity and
resource planning and helps in controlling time
and budget of the project.
2 Project planner They are responsible for planning as well as
scheduling the workloads of the project and
assists in preparing project status.
3 Financial manager They are responsible of reviewing the different
types of financial reports, monitoring accounts
and generally assists in preparing different
types of activity reports.
4 Human resource manager They help in hiring the labourers and assists in
implementing the HR strategies which are
further aligned with the business strategy.
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5 Contractor The contractor helps in properly executing,
supervising as well as directing the construction
of swimming pool such that it completed as per
the project objectives.
6 Construction manager They generally oversee as well as direct the
construction project and helps in reviewing the
schedule.
7 Quality analyst They are responsible for conducting different
types of audits in order to make sure that
proper quality standards are followed while
undertaking the construction work.
8 Civil engineer The civil engineer is responsible for planning,
designing as well as overseeing the different
types of maintenance and construction of the
building structures.
9 Supplier The supplier is the individual who generally
helps in providing proper high quality of the
products for managing the supply.
10 Sponsor They helps in properly implementing as well as
maintaining the different types of quality
assurance as well as quality control system.
Stakeholder Worksheet
In Intenet Explorer, go to "File" and "Edit with Microsoft Office Excel"; click on tab at bottom to see Graph.
Power Level of Interest Z Axis
Stakeholder
Influence of
Others
Direct Control
of Resources
Y Axis
Score Technical Social X Axis
Score
Support /
Resistance
Sponsor 4.0 4.8 4.5 3.0 4.0 3.4 4.0
Project manager 4.0 4.3 4.2 3.0 4.0 3.7 4.0
Project planner 3.0 1.0 1.8 2.0 4.0 3.3 3.0
Financial manager 1.0 1.0 1.0 2.0 3.0 2.7 1.0
Human resource manager 1.0 4.9 3.3 2.0 4.0 3.3 1.0
Construction manager 3.0 4.5 3.9 1.0 3.0 2.3 3.0
Civil engineer 4.0 4.3 4.2 3.0 4.0 3.7 4.0
Supplier 1.0 1.0 1.0 1.0 4.0 3.0 1.0
Quality analyst 2.0 1.0 1.4 1.0 2.0 1.7 1.0
Contractor 3.0 4.3 3.8 1.0 3.0 2.3 3.0
Figure 2: Stakeholder worksheet
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Source: Created by Author)
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14. Related projects
It is found that after the construction of the swimming pool, a number of projects
are identified that can also be helpful for the elderly people as well as for the kids of the
society so that they can have leisure time and can remain physically fit. The project that are
influence by this present project are listed below:
Recreation center pool: It is found that the recreation center pool can be
constructed for all age group. It is quite important to hire lifeguards, swimming instructor as
well as different types of water sports for children. This project will be constructed for
providing leisure as well as the facility of recreation so that they can good time while
relaxing. In addition to this, proper maintenance of the pool on regular basis should be done
using filter within the water so that clean water must be present which is beneficial for
hygiene.
Spa construction: It is found that custom designed pool or spa must be designed
which are generally limited only for creativity as well as budget for the entire project. It is
found that the lifestyle pool assists in giving proper backyard oasis for the dreams. In
addition to this, different types of facilities which are provided include rock waterfalls, pool
fountains, pool lightening tanning shelves, paved pool and more.
Construction of sports and recreation complex: It is found that sports and
recreation complex project can get influenced with the swimming pool project. It is found
that both facilities of sports as well as recreation needs to be properly optimized for large
number of people. Proper facility of sports must be provided to the children’s such that they
can be able to properly spend great time by being fit.
15. Documents related to this project
Business case
The paper mainly focuses on the construction of a swimming pool in within a
Metropolitan society in Johannesburg, South Africa. It is found that in the present times, the
elderly faces a number of health issues but does not get time for proper workout which
creates negative impact on the health condition. For successfully resolving issue, one of the
societies in Johannesburg decided to construct a swimming pool which generally includes
proper facilities of leisure and recreation. The swimming facilities help the elderly people in
relaxing and keeping the fit by minimizing the impact of different types of health issues. It is
found that the project gets completed within 5 months of time.
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Project schedule
Figure 3: Project schedule
(Source: Created by Author)
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