How to Handle Project Monitoring and Controlling Processes

Running head: MONITORING AND CONTROLLING THE PROJECT
Monitoring and Controlling the Project
Name of the Student
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Author Note

MONITORING AND CONTROLLING THE PROJECT
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Project Reporting and Monitoring:
Generally, it is believed that, project manager cannot use existing information system of
the organization for reporting and monitoring of the project. This is believed for mainly two
reasons which are:
 The present information system is set up to report information at some specific time. In
this aspect, information that is required for controlling a project often does not confirms
these rigid types of timetables (Meredith et al., 2014).
 Also, the existing information system of the organization is developed for dealing with
division, standard, and department of the organization where projects are rarely
confirmed to these boundaries.
Thus, it is correct that PM must not be using the existing information of the organization.
Meaning of Project Monitoring and Control are on Opposite Sides of Project
Selection and Planning:
It is considered that monitoring and controlling of the project are on contradictory sides
of project planning and selection. There are mainly two reasons behind this which are:
 The project control and monitoring tend to ensure that the current project is successfully
achieving its desired goals through proper progress making.
 Project planning and selection specifies the project goal. The planning also details the
schedules and the activities that must be fulfilled and important aspects that need to be
controlled by the project manager (Meredith et al., 2014).

MONITORING AND CONTROLLING THE PROJECT
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System Monitoring:
A monitoring system is considered as a straight linking among planning of the project
and control of the project. This is actually believed as correct, and the main reason behind this is
that project planning stipulates the utilization of resource, activities and project goals while the
control confirms that the project is progressing to the goal accomplishment (Meredith et al.,
2014). Another reason is that monitoring is very much concerned with the reporting and
collection of the information. Here, monitoring connects both control and planning within the
plan and specifies data types that must be gathered. Through this reporting becomes the basis of
the control.
Also, to establish effective control over the project, all parts of the project must be
addressed properly, which includes accomplished work, quality, schedule, budget and the
changes within scope. The monitoring system is mainly used for gathering and reporting data
that is associated with controlling the project. In this way again, the monitoring system is
associated with the project control.
The benefit of Project Reporting System:
A proper type of project reporting system provides various benefits. Important benefits
which are achieved through the project reporting system are the:
 The stakeholders and team members remain informed in a much better way.
 The overall amount of wasted time is reduced significantly by a proper project reporting
system.
 The project reporting system also provides the benefit of a proper record of the project,
which can be utilized for facilitating project planning in the future (Meredith et al., 2014).