Project Management Report for Music Concert by Mark & Spencers

This project management report outlines the plan for organising a music concert to promote the products of Mark & Spencers. It includes stakeholders analysis, resources, critical path and Gantt chart, research methodology, major known risks, and constraints.

Project management report

Table of Contents
Introduction......................................................................................................................................3
Aims & objectives.......................................................................................................................3
Project plan......................................................................................................................................3
Overview of project.....................................................................................................................3
Stakeholders analysis...................................................................................................................5
Resources for project...................................................................................................................5
Critical path and Gantt chart........................................................................................................6
Documentation for project...........................................................................................................8
Research methodology.................................................................................................................8
Major Known Risks-........................................................................................................................9
Constraints-................................................................................................................................11
Conclusion.....................................................................................................................................12
References......................................................................................................................................13

Introduction
A project management plan is formal document which help for defining how the project is going
out to be carried. Also, in this project some of the major outlines are included such as goals,
scope, budget, timeline, deliverables of project (San Cristóbal, Carral and Iglesias, 2018). Present
project is for music concert for promoting products of Mark & Spencers. Also, the main purpose
of the project is related to completed project on time by establishing project scope and matrices,
so that all the task will be completing on time.
Aims & objectives
Aims
To successfully organise music concert in order to promote the products of M&S.
Objectives
 To successfully development and implantation of all procedure of project.
 To follow productive guidance, efficient communication and adaptive supervision of
project team.
 To optimisation of allocated necessary input for project.
Project plan
Overview of project
Overview
The name of project is M&S music concert which will be help in London, UK. Music concert is
a community event that is oriented the live performance of instrument playing and singing which
is based on the theme of nationality (Armenia, Dangelico and Pompei, 2019). This event will be
organised at outdoor place that covered by tents, placed with stages, sound system and other
signing performance. That kind of project will be organising at River stage, National theatre,
Upper ground, London UK.
Purpose
The main purpose of music concert is related to promoting the products of Mark &
Spencer by targeting large number of audience at music concert. Also, this is the better way for
providing chance to singer who can get better exposure chance. That kind of event help to
creating better bonding which can promote different culture and background by conducting
fashion show in mid of concert related to trending clothes offer by M&S.
Scope

The scope of project management is to define structure features and functions of product
by providing information that is required to start as project which includes features of products
that need to be meet all the requirement of stakeholder. then successfully completed the given
project by following all the aspect of project. Also, with the help of this concert M&S can attract
large number of audience.
Deliverables
Project life cycle-
Project initiation-
This is the first stage of the project ins which aim, objective, vision for the project are decided by
accomplish the process of document by secure approvals from stakeholder. Also, some of the
element are project scope, deliverables, resources, milestone and timeline (Tereso, Ribeiro and
Ferreira, 2019). All the activities are depend on this phases which help to make it effective.
Project planning-
This is the second phase which is related to project infrastructure in order to achieve goal
by budget constraints also by analysing the risk in the project. This is kind of roadmap that is
related to blueprint of success. Also, this phase help to understand not only vision of the project
but also understand the precisely by how to reach finish line in the given time and budget.
Executing phase-
This stage is necessary stage of the project in order to allocate the project by project
deliverables are produced by taking weeks, years, months etc. Also, this phase including team
development, stakeholder engagement, quality assurance activities on the informal and formal
basis so that plan can be executive ins effective manner.
Monitoring and controlling- This is the process of keeping eye on actual process of project
which is against plan and corrective actions which are necessary for the project. Also, it is
necessary to analyse the vigilant with tracking and reporting (Stanitsas, Kirytopoulos and
Leopoulos, 2021). Then, it is necessary to focus on anticipated end point such as cost, schedule
and quality deliverables that help for reviewed for quality and measured acceptance criteria.
Closing phase-
In this closure phase this is emphasis on releasing the final deliverables related to
customer, handing over project documentation, termination supplier or contractors, releasing
project resources in orders to communicating all stakeholder. Also, in this process it is necessary

to provide relevant feedback regarding success of project also it help to provide the experience
back to the project organisation that can be participate ins future teams.
Milestones
This project will be completed by 21st October 2022 also, two months are enough for make
the project successful related to concert also it helps to completed in effective manner.
Stakeholders analysis
High power, less interested people- In this category stakeholder are included such as
government, community etc. who have high power but not really interested to participate in the
project. But it is necessary to keep them satisfied but no so much because they get bored with
message.
High power, highly interested people- CEO, sponsor, director is included in this category who
have high power and high interest in order to focus on make the project successful. As well as
they put greatest effort by satisfy them effectively (Ika, Söderlund and Landoni, 2020).
Low power, highly interested people- In this category of people customer, audience,
participants are included who have low power and high interest in order to ensure about the no
major issues arise as well as they are ready to make the project successful by focusing on
supportive role.
Low power, less interested people- In this category of people they are not much
interested in order to make the project successful such as co-workers.
Resources for project
Human resources- For the music concert human resource played important roles in order
to focus on make the project successful such as project management team in order to completed
project effectively. They are help to include process which organise, manage and lead project
team in order to comprised people by assigning their roles and responsibilities in contexts to
complete the project.
Financial resources- In project management financial resources are come from variety of
sources such as equity, budget and government grants. Also, for the project budget are decided
$50 thousand.
Critical path and Gantt chart
Task
Mode Task Name Duration Start Finish Predecessors

Manually
Scheduled Music Concert 60 days Mon 8/1/22 Fri 10/21/22
Auto
Scheduled Project initiation 6 days Mon 8/1/22 Mon 8/8/22
Auto
Scheduled Aims & Objectives 2 days Mon 8/1/22 Tue 8/2/22
Auto
Scheduled Research 4 days Wed 8/3/22 Mon 8/8/22 3
Auto
Scheduled Project Planning 19 days Tue 8/9/22 Fri 9/2/22
Auto
Scheduled Overview 5 days Tue 8/9/22 Mon 8/15/22 4
Auto
Scheduled Purpose and scope 4 days Tue 8/16/22 Fri 8/19/22 4,6
Auto
Scheduled Budget plan 5 days Mon 8/22/22 Fri 8/26/22 7
Auto
Scheduled Deliverables 2 days Mon 8/29/22 Tue 8/30/22 7,8
Auto
Scheduled
Milestone and
Resource plan 3 days Wed 8/31/22 Fri 9/2/22 8,9
Auto
Scheduled Project Execution 16 days Mon 9/5/22 Mon 9/26/22
Auto
Scheduled Risk evaluation 5 days Mon 9/5/22 Fri 9/9/22 10
Auto
Scheduled
Communication
strategy 3 days Mon 9/12/22 Wed 9/14/22 12
Auto
Scheduled
Role and
Responsibility allocation 4 days Thu 9/15/22 Tue 9/20/22 12,13

Auto
Scheduled
Distribution of
resources 4 days Wed 9/21/22 Mon 9/26/22 14
Auto
Scheduled Monitoring 12 days Tue 9/27/22 Wed
10/12/22
Auto
Scheduled KPI 3 days Tue 9/27/22 Thu 9/29/22 14,15
Auto
Scheduled Checking the progress 5 days Fri 9/30/22 Thu 10/6/22 17
Auto
Scheduled Backup plan 4 days Fri 10/7/22 Wed
10/12/22 18
Auto
Scheduled Closure 7 days Thu
10/13/22 Fri 10/21/22
Auto
Scheduled Feedback 4 days Thu
10/13/22
Tue
10/18/22 18,19
Auto
Scheduled Success program 1 day Wed
10/19/22
Wed
10/19/22 21
Auto
Scheduled Signing off 2 days Thu
10/20/22 Fri 10/21/22 21,22

Documentation for project
In this project there will be some documents which are to be documented in order to support the
project activities without facing any political, legal barrier. The supporting documentations
are as-
1) Contract papers- The contract which has to be signed with the management of M&S would be
kept. In this document all normal, terms, condition would be written.
2) Project charter- Providing the activities in descriptive form.
3) Project budget- It will be giving finance related information.
4) Work breakdown structure- This will provide all activities with time they are supposed to be
performed on.
5) Contract with other parties- Such as suppliers, venue owners, concert team, equipment
providers, employees, experts etc.
6) Permission letter form the government- Before initiating the concert there is need to ask for
permission to the government or state body. This paper would be documented in order to
avoid any political perils (Svejvig, 2021)
Research methodology
For completing this project with higher efficiency the research was conducted using the below
suggested methodology. Research methodology can be cited as set of practices or methods

which are used in order to complete a project with higher level of success. There are number
of components are covered such as data collection, sampling, method, tools, philosophy etc.
(Guo and Zhang, 2022)
Research methodology Type
1 Research type With this regard, qualitative research has been conducted.
2 Research approach Deductive approach has been taken into consideration.
3 Research philosophy Postpositivism philosophy was used.
4 Data collection. Only secondary data was used for fulfilment of this
purpose.
5 Data analysis The data has been analysed using different tools such as
Excel etc. (Müller, Drouin and Sankaran, 2019)
6 Research limitation Due to time and funds constraints there has been some
perils in this research.
7 Ethical consideration. While conducting the research all key research ethics
related aspects were given accentuation.
Major Known Risks-
Risk assessment or project risk analysis can be referred as a statement which elaborate various
risk factors which are having potential to affect the final outcomes or success of a project. It
covers all factors which are having capability of pouring out sort of negatives to the project. At
the same time this statement also paves way to bring better practices into consideration in order
to offer better mitigation plans to eradicate or minimize the jeopardy (Thesing, Feldmann and
Burchardt, 2021)
Description Risk
owner
Risk
trigger
Risk
category
Probability
(1-3)
Impact
(1-3)
PI
score
Expected
results
Risk Response ty
1 Chance
that cost
will be
occurred
higher.
James
jack.
The
concert
budget is
50000$
which
may get
Financial. 2 3 6 It may
stop the
concert
project
at any
Mitigate

higher. stage.
2 There may
be problem
of Political
turmoil.
Robin
depp.
There is
good
possibility
that
political
turmoil
may
affect the
concert.
Political or
external
business
environment.
1 3 3 It may
hinder or
may
force to
postpone
the
event.
Avoid.
Response trigger Response owner Response
description
Expected impact
of response
1 Some additional
funding will be
arranged.
Donald regon. Finance manager
would be liable for
arranging
additional funds.
It would fulfil
sudden
requirement of
funds and would
also help to
eradicate any
form of
irregularity.
2 All legal
requirements
would be fulfilled.
Josh buttler. Being a project
manager he is
supposed to
ensure all legal
requirements and
would also ensure
relevant
dimensions.
These actions by
project manager
would help to
wipe out all issues
which may be
there due to
political uproar.

Constraints-
There are some constraints which may hinder the progress of this project, at the same time these
elements are having great potential to affect the feasibility factor. The constraints are as below-
Time factor- In this project the time factor is one of the biggest constraint which may affect the
final outcomes. The project is expected to be completed in just 2 months so this may be proven
as a constraint.
Budget- Fro completion of this project the budget is predetermined which may be proven as a
big constraint since M&S is striving to hike its marketing by concert event. It is hugely supposed
that the premeditated budget may get exceed.
Personnel- There is a well-structured schedule has been fabricated. The number of personnel
required in this project are also pre-determined. It may be proven as a constraint since the labour
market is quite unexpected.
Communication strategy-
The communication strategy for this project is as-
Purpose Audience Frequency Medium
Initiating
meetings
To present the
project,
objectives, aim
etc.
Project group
and team,
managers of
M&S.
Customers,
subordinates,
technical team
etc. (Ahmed,
2019)
At the
commencement
of the project.
There will be a
live conference
with them.
Team meeting To analyse and
review the
project.
The all team
members.
At the end of
every week.
Via Email.
Project status
meeting.
For knowing the
exact status.
Project sponsor,
Consort team,
project manager
etc.
Monthly It is held through
online platform.

Sign-off-
Project sign off is the phase where all the teams and associated people will be dis-amalgamating
in order to dissolve the team. This phase takes place at the end, and also ensure that all these
participants have performed their duty to the fullest extent.
Name Signature Date
Executive sponsor Bratt lee.
Department sponsor Robert jam.
Project manager Josh Buttler.
The all other employees would also be got separate abiding with legal norms and conditions. The
main aim of performing this stage is to fulfil signing off requirements.
Conclusion
From the project report above it can be concluded that it has provided clear path to carry out such
a complex project. In this report all key components of project have been articulated in order
to present all steps in appropriate manner. Here, associated risk, communication channel,
milestones, measurement, stakeholder all components have been analysed in order to
execute the project without any peril.

References
Ahmed, S., 2019. A review on using opportunities of augmented reality and virtual reality in
construction project management. Organization, Technology and Management in
Construction: An International Journal, 11(1), pp.1839-1852.
Armenia, S., Dangelico, R.M. and Pompei, A., 2019. Sustainable project management: A
conceptualization-oriented review and a framework proposal for future
studies. Sustainability, 11(9), p.2664.
Guo, K. and Zhang, L., 2022. Multi-objective optimization for improved project management:
Current status and future directions. Automation in Construction, 139, p.104256.
Ika, L.A., Söderlund, J and Landoni, P., 2020. Cross-learning between project management and
international development: Analysis and research agenda. International Journal of Project
Management, 38(8), pp.548-558.
Müller, R., Drouin, N. and Sankaran, S., 2019. Modeling organizational project
management. Project Management Journal, 50(4), pp.499-513.
San Cristóbal, J.R., Carral, L. and Iglesias, G., 2018. Complexity and project management: A
general overview. Complexity, 2018.
Stanitsas, M., Kirytopoulos, K. and Leopoulos, V., 2021. Integrating sustainability indicators
into project management: The case of construction industry. Journal of Cleaner
Production, 279, p.123774.
Svejvig, P., 2021. A Meta-theoretical framework for theory building in project
management. International Journal of Project Management, 39(8), pp.849-872.
Tereso, A., Ribeiro, P. and Ferreira, M., 2019. Project management practices in private
organizations. Project Management Journal, 50(1), pp.6-22.
Thesing, T., Feldmann, C. and Burchardt, M., 2021. Agile versus waterfall project management:
decision model for selecting the appropriate approach to a project. Procedia Computer
Science, 181, pp.746-756.