Project Management Methodologies for Music Event: A Case Study

This report discusses project management methodologies for a music event, including risk analysis, stakeholder evaluation, and quality expectations. It also covers the effectiveness of different project management approaches and provides a work breakdown structure for the event.

BM522 PROJECT
MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project objectives and effectiveness of project management methodology................................1
TASK 2............................................................................................................................................2
Calculating earliest starting time and latest starting time along with critical path and Gantt
chart.............................................................................................................................................2
TASK 3............................................................................................................................................4
Stakeholder evaluation for project management.........................................................................4
TASK 4............................................................................................................................................6
Work breakdown structure for music event................................................................................6
TASK 5............................................................................................................................................7
Risk Analysis..............................................................................................................................7
TASK 6............................................................................................................................................8
Acceptance criteria along with quality expectation....................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management advert the application of methods, procedures and skills in order to
accomplish project desired objectives (Zwikael and Smyrk, 2019). The report will illustrate the
effectiveness of project management methodologies in completion of the music event. The study
will also discuss the risk management plan and ways in which the plan will assist into risk
mitigation. Apart from this, importance of stakeholder’s analysis and quality maintenance also
will be elaborated.
TASK 1
Project verifiable and effectualness of project management methodology
The project is related to the development of the music concert in order to allow people to
enjoy the activity. The primary reason behind conducting this music concert event is to allow
people through which they can enjoy and make themselves refreshed. Project management
strategies plays a vital role in order to complete the whole project in most effectual manner. The
major project management methodologies consist of Prince 2, waterfall and agile methodology
that can make the project manager able to fulfil the project requirements and complete it within
the stipulated time duration along with in successful manner (Abyad, 2018).
 Waterfall: It is the type of project management approach which is completely focused
towards linear progression from very beginning to the end of the project. It is kind of
sequential methodology according to which it has been identified that project manager
required to perform at next stage only after completion of the previous step in complete
manner. The candidate or manager is unable to move backward or towards previous
stage once switch towards next phase. The advantages of utilizing this specific approach
is that it is easier to understand and reduces waste within the operation. While in context
of disadvantages, it has been evaluated that it has no scope of discovery and refinement
at the time of development of product and not at all suitable for the projects where
client’s requirements change constantly.
 Agile: It is the most effectual methodology or approach that assist manager in order to
complete or manage the project with the help of break them into several easier phases.
With the help of this specific approach, the manager is able to deliver appropriate value
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to their consumers as the complete focus of project manager is over employee
collaboration along with enhancement in communication level. The benefits of utilizing
this approach is that it improves flexibility and team collaboration as well as enhances
communication channels (Magano and et.al., 2021). However, it also has some
disadvantages as well which includes limited amount of documentation and difficult in
order to measure performance of employees.
Hence, in this music concert, the agile methodology will be utilized as within this the client's
requirements can be changed on constant basis at any point of time. And thus require
improvements within it.
TASK 2
Calculating earliest starting time and latest starting time along with critical path and Gantt chart
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TASK 3
Stakeholder evaluation for project management
Stakeholder Internal/External Amount of
Power/Interest
The stakeholder
has
How would the
stakeholder
affect the project
or be affected by
the project
Communication
Strategy
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Government External High power but
low interest
Government has
complete ability
to influence and
make
modifications but
this music event
is not intentional
type so the
government
authorities will
take less amount
of interest into it
(Fernandes and
et.al., 2020).
Leaflet and face
to face.
Host of project Internal High power and
high involvement
They are the ones
who are
responsible to
arrange
everything and
ensure that
everything is
managed as per
planning
(Zubizarreta and
et.al., 2020). The
person is solely
responsible for
failure and
success of event.
Telephonic
communication,
face to face and
monthly reports
will be utilized.
Attendees External Low power and Music concert is Invitation cards
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high interest considered to be
successful when
it has been
attended by huge
audiences.
Media External Low power with
high interest
Media always
interested into
such events.
Telephonic
communication
and monthly
reports
Performers
and musicians
External High power and
interest
Audience have
highly interest
into the
performers and
vice a versa.
Face to face and
telephonic
communication.
Team
Members
Internal Low power and
interest
They only have to
follow the
instructions
provided by
project manager.
Email and face to
face
communication.
STAKEHOLDER MATRIX
Power
High Government Performers and musicians
Host of project
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Low Team members Media
Attendees
Low High
Interest
TASK 4
Work breakdown structure for music event
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Music Event
Site planningSite planning
Site identification
Environmental
analysis
Clearing and
cleansing
Site selection
As per availability
Venue
planning
Venue
decision
Book venue
Catering facility
arrangement
Musicians
planning
Decide
music
Arrange
speakers
Arrange
musicians
Provide brief to
speaker and
musicians
Guests
Preparing
guest list
RSVP
Name
tags
Finance
Funds from
sponsors
Funds from
grants
Tickets fee
Audit
reports

According to the above represented structure, it has been identified that WBS has been
utilized in order to break down the whole work into small and reliable stages. It makes easy for
the project manager to complete the task and get the work done by the other team members into
most effectual manner. With the help of this, it will also assist to accomplish the work according
to the time duration which has been provided to complete the task. The manager can
appropriately able to make changes in each stage according to the requirements of the task as
well as team members.
TASK 5
Risk Analysis
Risk Description of risk Probability Strategy to deal
Financial risk It has financial risk
because large amount
is invested into concert
operation.
High Appropriate efforts
will be prepared and
backup finance must
be available.
External
environmental risk
The changes in context
of taste and
preferences of
audience along with
government
regulations (Loiro and
et.al., 2019).
High Can be avoided with
the continuous
monitoring of project
manager towards
external changes.
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Performance risk Team members fail to
perform well.
Low All tasks must be
fulfilled with proper
guidance along with
training from
specialists. Moreover,
manager also assist in
further improvements.
Technological risk There might be
changes that the
technology which will
be used gets updated
at the time of
preparing about the
task. Thus, require
training sessions for
team members who
are conducting the
concert.
Low to mid range Must have to keep
changeless trailing
over progression into
application to reduce
risks related to
software usage
(Nicholas and Steyn,
2020).
TASK 6
Acceptance criteria along with quality expectation
In context of quality, it has been identified that it is among the major factor over which
the whole concert or project relies on. It is significant to maintain the quality of project in order
to make it efficient and memorable for audience.
 Expectation regarding the quality: The project manager requires huge amount of space
as it is a music concert and require a considerable place to being organized. The reason
behind providing focus towards this area include comfortability of the guests who are
going to attend the concert (Fridgeirsson and et.al., 2021). Another factor related to this
concept is facilities and ways in which they want to be treated. Hence, in such manner it
has been identified that project manager should focus towards recruiting of experienced
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service providers who are highly able to welcome their guests and can serve them
appropriately with food and beverages.
 Adoption criteria: For keeping efficient attribute of music event, there must be certain
essentials which needs to be fulfilled such as all the arrangements are proper enough so
that it can also make their contribution towards the concert success. Famous musicians
are the main attractions of the event.
 Quality measurement: Quality has been considered with the help of number of
attendees. Feedback collected from guests will be another best way to understand the
area of improvements (Kerzner, 2018). The understanding behind calculating the quality
is to make event successful and protect it against pathetic management for upcoming
time perspective.
CONCLUSION
From the above report, it has been concluded that Project management methods plays a
major role as it enables the manager in order to accomplish the project in prosperous manner.
The report had further discussed the risk management importance and the stakeholders' analysis.
In addition to this, quality measurement also plays a major role in proper project management.
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REFERENCES
Books and Journals
Abyad, A., 2018. Project management, motivation theories and process management. Middle
East Journal of Business, 13(4), pp.18-22.
Fernandes, G. and et.al., 2020. Value of project management in university–industry R&D
collaborations. International Journal of Managing Projects in Business.
Fridgeirsson, T.V. and et.al., 2021. An authoritative study on the near future effect of artificial
intelligence on project management knowledge areas. Sustainability, 13(4), p.2345.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Loiro, C. and et.al., 2019. Agile project management: A communicational workflow
proposal. Procedia Computer Science, 164, pp.485-490.
Magano, J. and et.al., 2021. The contribution of project management to a more sustainable
society: Exploring the perception of project managers. Project Leadership and
Society, 2, p.100020.
Nicholas, J.M. and Steyn, H., 2020. Project management for engineering, business and
technology. Routledge.
Zubizarreta, M. and et.al., 2020. Evaluating disruptive innovation project management
capabilities. Sustainability, 13(1), p.1.
Zwikael, O. and Smyrk, J.R., 2019. Project management: A benefit realisation approach.
Springer.
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