Role of an HR Officer: Job Description, Person Specification, Qualifications

This report evaluates the duties of an HR Officer, the skills and experiences required, and how to use job portals effectively.

REPORT

TABLE OF CONTENTS
EXECUTIVE SUMMARY.............................................................................................................3
MAIN BODY...................................................................................................................................4
Job Description..........................................................................................................................4
Person Specification.................................................................................................................4
Qualifications.............................................................................................................................5
Resources available.................................................................................................................5
CONCLUSION...............................................................................................................................6
REFERENCES..............................................................................................................................7

EXECUTIVE SUMMARY
The role of an HR Officer is necessary in almost every company and with the
right skills and experience, the chances of getting appointed in a good company
becomes larger. This report evaluates that what are the probable duties of an HR
Officer and the skills or experiences that is required form an applicant. This report will
further evaluate what are the modern job keeping portals and how these can be used to
one’s own advantage in seeking the correct job.

The ideal job for me suitable as per my qualifications and studies is the job of HR
Officer. It will be apt for the job profile and career skills that I have developed and
worked upon along with the training and experience that I possess.
MAIN BODY
Job Description
Job description helps in detailing what will be the job requirements of a person
once they are appointed on the designated position (Anand, 2019). The following job
description details the duties of an HR Officer:
Job Purpose:
To provide day to day support for all the human resource activities and ensure that
skilled and satisfied workforce is employed in the organisation and also assist them in
resolving all the HR related queries. It further extends evaluating the performance of the
employees and ascertaining that a right balance of employees is maintained at all times
in the organisation.
Responsibilities:
 Ensuring proper and timely recruitment drives.
 Interviewing the candidates and hiring talented applicants.
 Developing proper job description along with person specifications.
 Capability of negotiating salary successfully.
 Giving a proper induction to the new employees in the organisation.
 Including their details correctly in the system.
 Keeping in mind the probationary deadlines of the employees and sending
reminders to managers accordingly.
 Developing proper payroll system and updating it regularly.
 Addressing the grievances related to HR timely and adequately.
 Giving proper assistance to the employees whenever they require it.
Person Specification
An HR Officer must possess the skills and experience detailed below in order to
get appointed as an HR Officer:
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Skills required: Essential Desirable
Proficient in MS Office, specifically Word and
Excel
Essential
Capable of communicating with ease Desirable
Excellent written and verbal communication skills Essential
Negotiation Skills Essential
Office work Essential
Knowledge or Experience:
Training as an HR Assistant for at least 3 months Essential
Experience as an HR Assistant in the industry for
an year
Desirable
Post graduation in the field of HR Essential
Qualifications
After completing my graduation as a B.Com student, I have undertaken my
postgraduate course under MBA as a specialisation in the HR field. I have undergone a
training for the HR Internship for a period of three months in the Marriott Hotel and I was
even employed in the Marriott Hotel at the post of HR Assistant manager for an year. I
am extremely proficient in using the MS-Excel and I possess the proficiency certificate
given by Microsoft for the use of MS- Excel. My writing and speaking skills are excellent
and I can easily converse with a new person with ease (Sivathanu and Pillai, 2018).
This makes me a promising candidate for the post of HR Officer and my past
experience will help me in fulfilling my job duties and requirements with ease.
Resources available
There are many resources that are currently available tome for finding a job that is
suitable for my job profile and the kind of organisation that I am seeking. I have
uploaded my resume or my professional CV on the different job seeking websites such
as LinkedIn, Indeed etc. and I have entered the salary amount that I expect along with
my preferred job locations (Nair and Sadasivan, 2019).
This facilitates my job process as I am able to accept or reject a job offer that
basically meets my criteria i.e. only when the salary offered is within my expected
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range, the location for the job is suitable and I am being offered a job role that is apt for
the qualifications that I have, only then I accept the job and choose to go for the
interview. This quickens the pace of me finding the correct job for myself.
CONCLUSION
The job specification and person specification above helps in concluding that I
possess the skills and experience necessary to be appointed as an HR officer and
therefore with the current job specification and using correct job finding portals, I can
accomplish my goal of becoming HR Officer.
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REFERENCES
Books and Journals
Anand, R., 2019. Corporate Governance: Role of HR. NHRD Network Journal. 12(4).
pp.301-310.
Nair, A. and Sadasivan, R., 2019. Winning the Talent Game: HR Gamification
Experience for Generation Z. International Journal on Leadership. 7(1). p.44.
Sivathanu, B. and Pillai, R., 2018. Smart HR 4.0–how industry 4.0 is disrupting
HR. Human Resource Management International Digest.
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