NAIDOC Week Celebration Project Plan - CQUniversity

This project plan outlines the comprehensive strategy for celebrating NAIDOC Week at CQUniversity. The plan aligns with Prince2 and PMBoK requirements, focusing on raising awareness of Torres Strait Islander and Aboriginal cultures. It includes a detailed stakeholder analysis, requirements management, schedule, cost baseline, risk assessment, and tolerance levels. The project aims to provide staff and students with opportunities to engage with indigenous Australian culture and perspectives, fostering a more inclusive and culturally aware campus environment.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
National Aborigines and Islanders Day Observance Committee (NAIDOC) was celebrated with
students and staff to surge the awareness of Torres and Aboriginal strait islander people. The SET
(School of Engineering and Technology) is an indigenisation committee which is interested in
projects which will help in providing prospects for cultural and respectful collaboration and
engagement with people of Torres Strait Islander. Also, improvise student and staff understanding
and awareness of indigenous Australian culture and perspectives. The SET has requested for a
project so that they can host and celebrate occasions of NAIDOC week at many campuses of
CQUniversity. The NAIDOC week celebration theme is ‘Because of her, we can!’ from 8-15 July.
This theme will celebrate the role of the women been played and endure to play a significant and
active as the community, national, state and local role models. This event will help out in building
connections with local communities of Aboriginal. It is required to make a project plan which
reflects the described project and aligns with Prince2 and PMBoK requirements.
1.2 JUSTIFICATION
Project output is the entire product resulting in project duration and is deployed to the customer
location so that business results can be achieved in accordance with the expectations. The built of
the product is actually the customer business requirements which have been translated into an
application. The products can be indirect or direct, subjective or objective, intangible or tangible
but definitely, is clearly desired and visible (Khanduja, 2014). Project outcome is the changes in
result derived from the usage of the project’s specialist production by the users. The results
typically began to be attained after the project’s specialist merchandises to users. Project Benefit
is the measurable improvement which comes from the result and if the outcome is taken as a
disadvantage when it is termed as dis-benefit. The benefit comes from the results and should start
being achieved for the planned time span in future. Prince2 states the particular plan being
established describing the times and methods to validate the accomplishment of the anticipated
benefits (Passera, 2013).
Output Outcome Benefits
The students and staff
attained opportunities at the
time of NAIDOC events
week celebration.
The successful completion of
NAIDOC week events at the
CQU main campus.
The Staff and students are
able to achieve understanding
and awareness of the
protocols and culture of
Torres and Aboriginal Strait
Islander people
SET (School of Engineering
and Technology)
Indigenisation Committee
finalizes the work of the
academic project in a
supplement to NAIDOC
celebration week.
Staff and students begin with
collaborating the Torres and
Aboriginal Strait Islander
people along with collecting
knowledge on their various
cultures.
 The time is been saved
by executing both project
schedule and week
celebration.
 The cost of volunteers is
been saved which would
be needed for the
celebrations of the week.
 The benefit of enhancing
student’s interest and
quality of the project.

Staff and students got
engrossed towards the
indigenous Australian culture
and perspective.
The academic knowledge
beyond staff and students are
gaining knowledge of the
local community culture.
Enriching the knowledge and
understanding of the students
and staff.
Various events of Project
management of the week
celebration NAIDOC week.
The organised events at the
CQU main campus for the
week celebration NAIDOC is
going to be appropriately
implemented.
Both staff and students will
be able to gain actual
practices in the project
management since they
actively contribute to the
NADIOC events.
2 STAKEHOLDERS
2.1 Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Committee
Members of
NAIDOC
Supplier Interest level- High
 These committee
members are held
responsible when
activities are decided
for the week
celebrations of
NAIDOC.
 The students and staff
support while
conducting any activity
or event.
Influence level - High
 They are the ones
carrying some ambitions
and goals to plan and
fulfil the event.
 They help in conserving
of indigenous Australian
community culture
Torres and Aboriginal
Strait Islander
2 Committee
Members of SET
Sponsor Interest level- High
 Their responsibility is
to keep all the
Influence level- Moderate
 Assessment of student’s
knowledge, teamwork
Output Outcome Benefits

students and staff
engaged in the week
celebration.
 Conduction of
academic project work
in reverence to the
week celebration of
NAIDVOC.
capability and skills in
supplement with the
ability of active
participation.
3 Staff and
Students of
CQUniversity
Supplier Interest level- High
 They are the core
participants when it
comes to an
understanding of the
Torres and Aboriginal
strait Islander culture.
 They are held
responsible for event
conduction and week
celebrations of
NAIDOC activities
Influence level- Moderate
 Comprehend the
protocols and structure
of the community Torres
and Aboriginal strait
islander.
 Comprehend knowledge
about Torres and
Aboriginal strait islander
community.
4 Project Team/
Organisers
Supplier Interest level- High
 They are the one who
is responsible for
event and activities
management within a
particular budget being
on time.
 Responsibility is given
for the proper project
conduction by using
some particular
methodology.
Influence level- High
 NAIDOC week
celebration completes
successfully.
 Proper framework
evaluation by the SET
committee to present
the academic report.
5 Aboriginal and
Torres Strait
Islander people
User Interest level- High
 Active participation in
the celebration to let
the NAIDOC week
more prolific in a
knowledgeable way.
 Get engaged in
activities to give the
data and information
associated with their
own protocols and
culture.
Influence level- Moderate
 Helping the students in
collaborating work with
everyone.
 Proffer more data being
related to the
community.
6
CQUniversity Sponsor Interest level- High
 It will provide with
some area so that
NAIDCOM week
celebration could be
conducted
 Resources must be
provided in time to
support the NAIDOC
week celebration.
Influence level- High
 It helps with improvising
on understanding and
knowledge base of
community indigenous
Australian of Torres and
Aboriginal strait Islander
(Dudani, 2018).

2.2 Stakeholders Engagement Assessment Matrix (3 marks)
There are various levels concerned with stakeholder’s engagement and thus it is been characterized
as follows:
1. Unaware: It means unawareness when it comes to the project and its potential impacts.
2. Resistant: They are the stakeholders who are aware of the project along with its potential
impacts but are resistant to any change, here in NAIDOC week celebration.
3. Neutral: They are the one’s who know about the project but yet they are neither resistant nor
supportive.
4. Supportive: The Stakeholders who are attentive to the project and also keeps note of its potential
impacts. Also, they are supportive of any changes.
5. Leading: Apart from being aware of the project along with its potential impacts, they are the one
who is actively involved in ensuring the success of the project.
This matrix helps in properly documenting the existing engagement level of each and every
stakeholder. It will also fetch us the knowledge of desired stakeholder engagement. ‘C’ is termed as
current engagement whereas ‘D’ as Desired engagement (Raadchfat, 2016).
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
Committee
Members of
NAIDOC
C D
Committee
Members of SET
C D
Staff and Students
of CQUniversity
C D
Project Team/
Organisers
C D C
Aboriginal and
Torres Strait
Islander people
C D
CQUniversity C D
2.3 Stakeholder Communication (1 mark)
Carrying with good communication skills is actually an attribute which helps in finding out the way
onto each list of immense desirable qualities for every stakeholder. Communication plays a vital
role in the event management of NAIDOC week celebration. In case there is a lack of
communication between stakeholders then there will be a lack of implementation part as they will
hardly know that what are they supposed to do. It will directly hamper the progress leading to
project failure. It is required to maintain accurate and open communication channels with all the
stakeholders as insufficient communication will draw with faulty assumptions, overloading of
information and poor work collectively leading shut you off.
Push communication is basically an uni-directional communication which is been sent from
receiver to sender for the purpose to just disseminate information. Pull communication is also an
uni-directional communication provided to all the stakeholder and also providing certain access to
certain information (Chung, 2017).

Communication method PULL or PUSH Justification
Emails and Letters PUSH This is to provide event details to
stakeholders, staff and students. The details
comprise of event names, event dates,
event location, number of participants,
event duration and so on.
E-bulletin Boards PULL It tends to the great method of
communicating the information to get the
engagement from lowermost till
uppermost.
Voice mails and Reports PUSH It is an effective method in order to gather
ideas in individual perspective terms. Ideas
sharing in respect to activities and events
are made by students and staff for the
NAIDOC event week celebration.
Websites and Dashboard PULL It helps with taking out ideas from every
stakeholder personnel. Websites and
Dashboard fetch every information for
NAIDOC week celebration. Also, here
information can be recovered whenever
needed.

3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
Traditional Owners of the land on which CQUniversity campuses are located contains many
stakeholders and a single key stakeholder won’t do here. The Landowners can be considered as the
key stakeholder when it comes to the NAIDOC event management. The Requirements planning
section is the part of management plan been approved by the key stakeholders or project sponsors.
A proper discussion is needed for finalising the land area for different events to occur with the help
of project managers and NAIDOC committee. It is been documented and acknowledged with the
legal agreements terms. This event would also need the arrangements in the main campus itself for
the purpose of accommodation, basic needs and others. The more auspicious event it will be the
more sponsors will be there also the more requirements would be fulfilled. To form effective
activities and technique at the time of celebration week it is important to have staff and students
within the campus itself so that proper management and organisation can be done. It involves events
practising to any potential risks can be mitigated then and there.
The approach here used is Requirements management as it enables in capturing, storing and
managing requirements as the unified part of the process of development (PTC, 2011).
3.1.2 Opening statement style
The opening statement according to Boards should be ‘Welcome to Country’ or an
‘Acknowledgement of Country’ to involve all the protocols and culture. It is been decided by Torres
and Aboriginal Islander community but being a campus leader I would like to have opening
statement as ‘Welcome to Women’s Country’ or an ‘Acknowledgement of Women’s Country’ and I
inserted the tag ‘Women’ here as NAIDOC week celebration theme is ‘Because of her, we can!’.
This theme will celebrate the role of the women been played and endure to play a significant and
active as the community, national, state and local role models.
Among the two themes, ‘Acknowledgement of Women’s Country’ would best as it would
emphasize on the recognition of the quality or importance of women’s for the country.
3.1.3 Requirements gathering for each event
The technique of requirements gathering differs from a project to the other. Might be some
techniques are helpful in one project but might now work in another. There are many essential
techniques of requirement gathering for project management in an efficient manner and run the
business successfully but we will choose some.
1. Document Analysis: It is an important collecting technique which helps in evaluating the existing
system documentation to assist while making AS-IS procedure documents. It also comes into play
when gap analysis is been derived for project migration scoping. The existing world requirements
need to be determined which drove the making of the current system.
2. Interview: The interviews of stakeholder and users are vital in creating some wonderful software
without knowing the goal or expectations. It is very unlikely to satiate it to comprehend the
perspective of each and every interviewee to properly weigh and address the inputs.
3. Prototyping: It tends to be helpful while gathering feedback and in it, Low fidelity prototype gets
to be a good listening tool. Sometimes it is not capable of articulating abstract needs also they can
review swiftly that whether the design approach would be able to satisfy the need. It is been
efficiently done with fast sketches of interfaces and storyboards (Bowen, 2011).
.

3.1.4 Requirements traceability
The Requirement traceability matrix captures all the requirements been proposed by the software
development team or client and its traceability in the single document been delivered at the life-
cycle inference. This is the document which is able to trace and map the user requirements with the
help of test cases. Its main purpose is to view that all the test cases are concealed up so that no
functionality would be missed while performing software testing. It helps in tracking the
requirements and then validating the existing project requirements.
3.1.5 Requirements prioritization process
It is necessary to prioritize the requirements as stakeholders can’t possess everything which they
want or because it is hard to provide everything they desire. MoSCoW technique is utilized by
stakeholders and analysts for the sake of prioritizing requirements in the collaborative fashion.
Explanation of the MoSCoW technique is provided below:
1. MUST: It describes a requirement which needs to be satisfied to get the final solution acceptable.
2. SHOULD: It is basically a high-priority requirement which should be involved if possible witing
the frame of delivery time.
3. COULD: It is nice-to-have a desirable requirement but the explanation still will be accepted if
there is no including of functionality.
4. WON’T: It represents stakeholder’s requirement which they want to have but implementation
will not be there is the existing system version (Famuyide, 2013).
S. NO. Requirements Must(M) Should (S) Could (C) Won’t (W)
1 Collection and listing of all the
Requirements ✓
2 Assigning priorities to the
requirements. ✓
3 Discussions and meetings
should be set-up to get proper
reviews
✓
4 Stakeholder performs their
designated duties properly to
get proper work.
✓
5 Basic amenities and
convenience must be preferred
to Aboriginal and Torres Strait
Islander, students and staff.
✓
6 Testing and trial session must
be made before we execute it. ✓

4 SCOPE
4.1 WORK BREAKDOWN STRUCTURE
The project scope is described as the work being required for project execution and acts as an
obliging factor within which the performance of the project is needed. This statement justifies the
project need and highlights all the project authorization, involved stakeholders, informs sponsors
and also the main activities which the project has to go through (Richter, 2010).
Suppositions of the NAIDOC week celebration project:
 Project budget does not involve any area cost.
 Resources like pens, notepad, table, chairs, basic facilities etc. are been given by the
university.
 Planning made is been properly executed.
Limitations of the NAIDOC week celebration project:
 Restricted Area and resources
 Accommodation of staff and students
1. CQUniversity NAIDOC
Week Celebrations
1.3 Implementation
of Events
1.2 Gathering
Requirements
1.1 Planning &
Analysis
1.3.2 Implementing
events in designated
duration.
1.3.1 Listing all
the events and
activities
1.2.2 Selecting
the suitable
requirements
1.2.1 Featuring
of requirements
1.1.2 Analysis of
data
1.1.1 Schedule
and Area
Planning

4.2 WBS DICTIONARY
A WBS dictionary is basically a document which provides detailed data about each and every
element of WBS. It includes control accounts and work packages for every element of WBS. This
dictionary comprises a brief description of the statement or scope of work, associated activities list,
milestones level and defined deliverables. WBS is a graphic therefore it has a practical limit on how
much comprehensive information be included in every element. This issue can be solved by
utilizing numbering scheme and a short title in the WBS. The WBS dictionary benefit is to confirm
that what work is to be done the first moment by giving the information needs to generate quality
deliverables to meet project organization standards and requirement (Sabyasachi, 2017).
<Schedule and Area Planning>
WBS ID 1.1.1
Description of work This work is concerned with the planning of schedule and
area so that proper time table of NAIDOC week
celebration can be made.
Cost Estimate $800
Start and Finish Dates 10-February to 20-February-2018
<Analysis of Data>
WBS ID 1.1.2
Description of work The data is gathered properly and planned so that the data
can be properly analysed. This data analysis will benefit in
preventing future problems.
Cost Estimate $1600
Start and Finish Dates 21-February-2018 to 28-February-2018
<Featuring of Requirements>
WBS ID 1.2.1
Description of work The requirements are featured for all the activities and
events of NAIDOC week celebration.
Cost Estimate $1600
Start and Finish Dates 1-March-2018 to 15-March-2018
<Selecting the Suitable Requirements>
WBS ID 1.2.2
Description of work After gathering all the requirements now it is necessary to
choose with the desired requirements and eliminate all
other.

Cost Estimate $800
Start and Finish Dates 16-March-2018 to 21-March-2018
<Listing all the Events and Activities>
WBS ID 1.3.1
Description of work It involves the absolute selection of events and activities
which are to be implemented at the time of NAIDOC week
celebration.
Cost Estimate $800
Start and Finish Dates 22-March-2018 to 10-April-2018
<Implementing events in designated duration>
WBS ID 1.3.2
Description of work This phase includes a general exercise of all the activities
and events which are to be performed. Also, these
activities needs to update desired improvements.
Cost Estimate $2400
Start and Finish Dates 11-April-2018 to 30-April-2018

5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
The NAIDOC week celebration is been scheduled for every event and activity by diving the whole
project into various stages so that CQUniversity project can be implemented properly.
<Schedule and Area Planning>
Activity Description of work Start Date End Date Duration
(days)
1. Scheduling of activities and events been
defined in the specified celebration
week.
23-February-
2018
25-February-
2018
3
2. Area selection for different events in the
CQUniversity main campus.
26-February-
2018
29-February-
2018
4
3. Agreement of the events and schedule
by properly verifying them.
30-February-
2018
31-February-
2018
2
<Analysis of Data>
Activity Description of work Start Date End Date Duration
(days)
1. The Data or information has been
presented requires putting proper timing
and location.
01-March-
2018
06-March-
2018
6
2. It needs to be verified that no duration
or venue clashes.
06-March-
2018
10-March-
2018
5
3. Verification of the data and information. 11-March-
2018
12-March-
2018
2
<Featuring of Requirements>
Activity Description of work Start Date End Date Duration
(days)
1. All the requirements must be properly
featured.
12-March-
2018
17-March-
2018
6
2. Proper analysis of all the requirements
by all stakeholders.
18-March-
2018
23-March-
2018
6
3. Key-stakeholders approval is to be done
on every requirement.
24-March-
2018
28-March-
2018
5
<Selecting the suitable Requirements>
Activity Description of work Start Date End Date Duration
(days)
1. From all the above requirements,
improper requirements are eliminated.
19-March-
2018
22-March-
2018
3
2. The selected suitable requirements are
then validated by stakeholders.
23-March-
2018
26-March-
2018
2
3. At last sanctioning of the requirements
is done.
27-March-
2018
29-March-
2018
1
<Listing of all the Events and Activities>
Activity Description of work Start Date End Date Duration
(days)
1. Making a list of all events and activities 30-March- 05-April- 7

of NAIDOC week celebration. 2018 2018
2. Proper documentation to be made and
supplied to every stakeholder.
06-April-
2018
10-April-
2018
5
3. Consent of all stakeholders 11-April-
2018
12-April-
2018
2
<Implementing events in Designated Duration>
Activity Description of work Start Date End Date Duration
(days)
1. Practising on scheduled activities and
events.
13-April-
2018
15-April-
2018
5
2. Review of the results when events were
practised.
16-April-
2018
23-April-
2018
8
3. Executing of all the highlighted
improvement areas.
24-April-
2018
30-April-
2018
7

6 COST BASELINE (4 MARKS)
The term in project management is project baseline which refers to the approved and accepted
project plan. Apart from the schedule baseline, the cost baseline tends to be the most vital part of the
project baseline. Here, the Cost baseline is also called as approved budget of that project baseline
part which handles the total of money which the project predicts and also the expenditure of that
money. It is in a time-distribution format for estimating, controlling and monitoring overall project
cost performance (Loan, 2012).
The cost baselines also need a management reserve which will be represented in the green box. The
cost of one-day is $100 cost of working per hour is $20.
Weeks
WB
S id
Activity
name
1 2 3 4 5 6 7 8 9 10
1.1.
1
Schedule
and Area
Planning
$800
1.1.
2
Analysis of
Data
$100 $80
0
$80
0
1.2.
1
Featuring of
Requirement
s
$80
0
$80
0
$100
1.2.
2
Selecting the
suitable
Requirement
$10
0
$10
0
$800
1.3.
1
Listing of all
the events
and activities
$80
0
$10
0
1.3.
2
Implementin
g events in
designated
duration
$100 $100 $10
0
$80
0
$80
0
$80
0
Total Weekly
cost
$800 $80
0
$80
0
$80
0
$80
0
$800 $80
0
$80
0
$80
0
$80
0
Cumulative
cost
$100
0
$90
0
$80
0
$80
0
$90
0
$100
0
$90
0
$90
0
$80
0
$80
0

7 RISKS
Risk analysis is the risk involved in the project while evaluating the project duration, scope, stages,
time, users and key-stakeholders of NAIDOC week celebration.
Risk Register
Name Description Likeliho
od
Impact Respons
e type
Mitigation strategy
Threat Interruption in
Project
Mediocr
e
The NAIDOC
week
celebration can
get interrupted
when the event
gets
mismanaged.
Incremen
t in
duration
Proper follow up of
specified duration
If any task delayed then
the duration should be
managed in consecutive
stages
Erroneous
Requirement
selection
Low Wong
requirement
selection can
lead to
financial
problems.
Increase
d Cost
There must be a proper
analysis of each and
every requirement and
also the requirement
must be chosen under
specified budget.
Threat Overrun of
Budget
High When cost is
increased then
definitely it will
create a financial
loss for the
committee
members and
CQU
Immense
Cost
Overrun
The key stakeholders must
be educated enough to make
good decisions, manage the
project and do planning
properly.
Improper
conduction of the
meetings and
webinars.
Low When the
information is
not properly
circulated then
there are high
chances of
false execution
of any plan.
Increase
d Cost,
scope
and
duration
It does not matter
whether the decision is
small or big but there
must be a proper review
from all stakeholders
and sponsors.
Opportu
nity
It will benefit in
comprehending
Aboriginal and
Torres Strait
Islander
community and
also gaining
culture and
understanding of
it.
High Improvement
in the learning
and skills of
staff and
students for the
indigenous
community
Skills
and
Learning

8 TOLERANCES
Tolerance values are basically the extra limits which project support for accomplishing the project
tasks in a diverse way. The tolerance limit for both time and cost is been shown below.
Tolerance Specific Tolerance allowed
Tolerance specified for the time 2 days
Tolerance specified for cost $800
9 LESSONS
Previous lessons learned Proposed activity to address
(in the current project)
Work package which
activity will be added
Lesson
For the project implementation
there are many stages and thus
while planning, reviewing and
organizing these stages the staff
and students along with
stakeholders have learned to get all
the activities in the specified time
and budget. It also improves the
stages if any bugs are found.
The 1.3.2 activity which is
‘Implementing events in
designated duration’ is the
anticipated activity for the proper
lesson learning. It is proposed as it
was scheduled much prior to set
the activities and events occurring
in CQU min campus.
The work package here is
scheduled discussion so that
beforehand only major issues
are handled. NAIDOC
members and project team are
there to conclude with any
problem swiftly.
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented in this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]

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