Report Planning Document for Network Design and Implementation
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Added on 2023/06/10
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This report planning document outlines the steps to investigate and upgrade the current network hardware components using new technologies. It defines the audience, information to include, and how to organize the information.
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REPORT PLANNING DOCUMENT Students are required to complete thisreport-planning document and submit an electronic copy to your teacher (Task 2a). STEP 1 – Define the problem and purpose of the report It is important to analyse the problem and define your purpose. It is useful at this stage to ask yourself questions. Students to complete: What will the report investigate?Network design and implementation What is the scope of your investigation?An upgrade of the current network hardware components using new technologies What are the limitations of your investigation?The network is to be upgraded no introduction of new technologies or network extension. What method will you use to conduct your investigation? Observing the current network and questioning the users on how the network is operating. What is the significance of this investigation?Upgrading the network and hardware components to boost the network STEP 2 – Define the audience It is relatively easy to define your audience: (your client). In the workplace this process requires further analysis and will impact on the scope and style of your report in terms of issues such as degree of technicality required. Given the audience of your report, you will need to present a report that is well researched, shows a depth of understanding and uses appropriate academic style (refer to the provided style guide. Students to complete: Who is your audience?All the user of the network in the medical practice. What is their requirement?To upgrade the network so that it can be more efficient. How will you contact them?Through Questionnaires to ask them how the network is functioning How will you source this information?Using questionnaires and interviewing one by one. STEP 3 – Determine the information to include It is important to establish the information or topics you need to address. Make a list of all the potential topics or sections of the report. From these, you can draw up a preliminary outline of headings. This step will greatly assist in collecting the information you need to write the report. Students to add sections below as required. List all topics and sections of your report. Write your preliminary outline of headings. M8 Student Planning Document2:31.7.15Page1
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Physical layout. Logical layout of the network. Network topology. The outlay of the current network system The budget Estimate STEP 4 – Collect the information After having identified the issues, you need to locate the research and information needed. There are two main categories of information used in report writing: primary (email your client to source necessary information, conversations, interviews with clients) and secondary (published materials, previous reports, statistics). Make sure that your sources are reliable. Students to complete:Please be specific with your questions in order to gain ALL of the information needed. What questions will you ask the client in order to gain the information you require? How is the current network being used? Is there any additional information you need? What is it? The components name and types of the network components that were used to create the current network and their properties. STEP 5 – Sort and Evaluate the Information Once you have gathered your information, review your material. As you review, highlight key terms and ideas that relate to the purpose of the report. This highlighted material may make up the findings section of the report. Place these in a file and put any irrelevant material into a background file. Don't discard any information until the report is complete: circumstances can change and you will save time if you need to make any major changes, or the purpose of the report changes. Students to complete: How will you keep your information organised? By arranging them in the way that we have collected them following the topics that we were to investigate. How will you decide what material is important and what is not? By rating it if it can help us improve the network. Do you have any preliminary recommendations at this stage? No recommendation. STEP 6 – Organise the Information Going back to the preliminary headings you drew up, begin to sort your information under these headings if they are still appropriate. This step is very important because you must ensure that you have a suitable structure or outline of the report. Keep the big picture in mind: Students to complete: How do the ideas link together?By arranging them in chronological order. Are there any gaps in the information?Yes some parts may have been missed to be addressed. M8 Student Planning Document2:31.7.15Page2
If there are gaps, how will you fill these gaps? How will you get ALL of the information you need? During upgrading, some information missed can be addressed in this region. What headings/issues are the most important, and what sub-headings might come under them? Implementation plan. Logical layout Physical layout You may need to revise your headings/outline during this process and add new topics or remove redundant or irrelevant ones. Categorise your information under the headings and then plan sub-headings. Having done this, ensure that your sequence of heading and sub-heading is logical and appropriate. You may complete this section in a separate document as a draft report. STEP 7 – Prepare the outline There are different ways to provide a logical order of information: chronological sequence order of importance: most important to least important and vice versa inductive order: from the general to the specific deductive order: from the specific to the general problem solving order The order of the information in the report is closely linked with the purpose of the report, so the above are generic suggestions. At this step, students can draft their outline in a separate document. Project scope Budget Requirement specifications Staffing and future growth Network restrictions Current network Network performance issues Proposed solutions Network infrastructure Implementation plan M8 Student Planning Document2:31.7.15Page3