Implementation of Network System within a Company - Project Management

This project management report outlines the implementation of a network system within a retail organization. It covers project requirements, plan, estimated timeline, resource needs, Gantt chart, network diagram, estimated cost, and more.

Running head: PROJECT MANGEMENT
Topic- Implementation of network system within a company
Name of the Student
Name of the University
Author’s Note

1PROJECT MANGEMENT
Table of Contents
1. Project outline........................................................................................................................3
2. Project requirements...............................................................................................................3
3. Project plan.............................................................................................................................4
3.1 Project scope....................................................................................................................4
3.2 WBS.................................................................................................................................5
3.3 Estimated timeline............................................................................................................6
3.4 Resource needs.................................................................................................................8
3.5 Gantt chart......................................................................................................................10
3.6 Network diagram............................................................................................................11
3.7 Estimated cost................................................................................................................11
3.8 Quality plan....................................................................................................................14
3.9 Stakeholder analysis.......................................................................................................16
3.10 Communication plan....................................................................................................17
3.11 Risk management plan.................................................................................................18
3.12 Ethical issue analysis....................................................................................................19
3.13 Project deployment plan...............................................................................................19
4. Crashing project by 2 weeks................................................................................................20
5. Project signoff......................................................................................................................21
6. Post project review and recommendations...........................................................................21
References................................................................................................................................22

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1. Project outline
The paper mainly reflects on the implementation of a network system within a retail
organization. It is identified that the organization have expanded its branches in different
cities of the country and as a result, the organization faces lot of difficulty in accessing data
and information at the same time. In order to resolve this issue, the organization wants to
develop proper network system that will be connected with all the branches of the
organization so that head office can keep proper track on all the branches effectively by
accessing data whenever needed. It is identified that the implementation of the network
system will start on 29-05-18 and will get successfully finished by 30-05-18. The objectives
of the project are listed below:
 To Implement network system within the retail organization
 To access data of all the branches at a time
 To manage the expanded business operation of the organization effectively.
2. Project requirements
The project requirements are mainly divided into functional and non-functional
requirements.
Functional requirements
The functional requirements of the network system for the retail organization are
listed below:
Authentication: It is identified the network system implementation generally
requires proper authentication so that unauthorized users are not allowed within the network
system for accessing information as well as data [1].

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Security: The external interface must assists in protecting the entire network system
from hackers as well as third party for providing higher level of security to the data as well as
information that are present within the entire network system.
Data access: The network system must provide proper facility of data access to the
authorized users from any branch of the organization they can be able to access data as well
as information [3].
Non-functional requirements
The non-functional requirements of the network system for the retail organization are
listed below:
Reliability: The network system implementation must be reliable and can be able to
manage all the data as well as information of the retail organization [5].
Speed: The network system that is implemented must have proper speed so that it can
able to manage the data as well as information quite effectively quite faster.
Maintainability: Proper maintenance facility is needed for the network system, so
that the system can be maintained quite effectively [3].
3. Project plan
3.1 Project scope
The scope of the project is categorized into in-scope and out-scope
In-scope: In-scope of the project are listed below:
 Implementation of the network system within the organization
 Designing logical network as well as physical network
 Making connection with the devices

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 Server deployment
Out scope: Out-scope of the project are listed below:
 Training facility is generally excluded from the project
 Details about the project suppliers are also not included within the project.
3.2 WBS
Figure 1: Work breakdown Structure
(Source: Created by Author)

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3.3 Estimated timeline
It is identified that the implementation of network system can be completed within 77
days. The time that is needed for executing each of the activities of the project are listed in
the table below:
Task Name Duration Start Finish
Implementation of network system for
a company
77 days Tue 29-05-18 Wed 12-09-18
Project initiation phase 9 days Tue 29-05-18 Fri 08-06-18
Business case development 2 days Tue 29-05-18 Wed 30-05-18
Feasibility study 3 days Thu 31-05-18 Mon 04-06-18
Charter development 2 days Tue 05-06-18 Wed 06-06-18
Team members appointment 2 days Thu 07-06-18 Fri 08-06-18
Milestone 1: Completion of initiation
phase
0 days Fri 08-06-18 Fri 08-06-18
Project planning phase' 19 days Mon 11-06-18 Thu 05-07-18
Project plan development 3 days Mon 11-06-18 Wed 13-06-18
Resource plan development' 4 days Thu 14-06-18 Tue 19-06-18
Financial plan development 3 days Wed 20-06-18 Fri 22-06-18
Risk management plan development 2 days Mon 25-06-18 Tue 26-06-18
Quality plan development 3 days Wed 27-06-18 Fri 29-06-18
Procurement plan 2 days Mon 02-07-18 Tue 03-07-18
Development of communication plan 2 days Wed 04-07-18 Thu 05-07-18

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Milestone 2: Completion of planning
phase
0 days Thu 05-07-18 Thu 05-07-18
Analyzing project requirements 15 days Fri 06-07-18 Thu 26-07-18
Analysis of IP addresses 3 days Fri 06-07-18 Tue 10-07-18
Sub netting 2 days Wed 11-07-18 Thu 12-07-18
Network device identification 2 days Fri 13-07-18 Mon 16-07-18
Network cables identification' 3 days Tue 17-07-18 Thu 19-07-18
Software identification' 2 days Fri 20-07-18 Mon 23-07-18
Server identification 3 days Tue 24-07-18 Thu 26-07-18
Milestone 3: Completion of project
requirement analysis
0 days Thu 26-07-18 Thu 26-07-18
Project designing phase 9 days Fri 27-07-18 Wed 08-08-18
Logical network design 5 days Fri 27-07-18 Thu 02-08-18
Physical network design 4 days Fri 03-08-18 Wed 08-08-18
Milestone 4: Completion of project
designing phase
0 days Wed 08-08-18 Wed 08-08-18
Project implementation phase' 16 days Thu 09-08-18 Thu 30-08-18
Placing hardware 2 days Thu 09-08-18 Fri 10-08-18
Cabling 2 days Mon 13-08-18 Tue 14-08-18
IP allocation 3 days Wed 15-08-18 Fri 17-08-18
Device connection 4 days Mon 20-08-18 Thu 23-08-18
Server deployment 5 days Fri 24-08-18 Thu 30-08-18

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Milestone 5: Completion of
implementation phase
0 days Thu 30-08-18 Thu 30-08-18
Testing phase 4 days Fri 31-08-18 Wed 05-09-18
Network speed testing 1 day Fri 31-08-18 Fri 31-08-18
Congestion testing 1 day Mon 03-09-18 Mon 03-09-18
Performance testing 1 day Tue 04-09-18 Tue 04-09-18
Milestone 6: Completion of testing
phase
1 day Wed 05-09-18 Wed 05-09-18
Closure phase 6 days Wed 05-09-18 Wed 12-09-18
Reviewing project' 3 days Wed 05-09-18 Fri 07-09-18
Stakeholder sign off 2 days Mon 10-09-18 Tue 11-09-18
Documentation 1 day Wed 12-09-18 Wed 12-09-18
3.4 Resource needs
The resources that are required for implementing the network system are provided in
the table below:
Resource Name Type Max. Units Std. Rate
Project manager Work 100% $ 45.00/hr.
Project planner Work 100% $ 40.00/hr.
Network engineer Work 100% $ 40.00/hr.
Network consultant Work 100% $ 40.00/hr.
Network analyst Work 100% $ 40.00/hr.
Network designer Work 100% $ 40.00/hr.

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System engineer Work 100% $ 40.00/hr.
Tester Work 100% $ 38.00/hr.
Financial manager Work 100% $ 35.00/hr.
Hr. manager Work 100% $ 35.00/hr.
Project sponsor Work 100% $ 0.00/hr.
Hardware Material $ 15,000.00
Software Material $ 5,000.00
Additional cost Material $ 10,000.00

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3.5 Gantt chart
Figure 2: Gantt chart
(Source: Created by Author)

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3.6 Network diagram
Figure 3: Network diagram
(Source: Created by Author)
3.7 Estimated cost
The cost that is mainly estimated for the project will be around $ 67,600. The budget
that is needed for executing each of the activities are listed in the table below:
Task Name Duration Resource Names Cost
Implementation of network
system for a company
77 days $ 67,600.00
Project initiation phase 9 days $ 2,760.00
Business case
development
2 days Project manager $ 720.00
Feasibility study 3 days Financial manager $ 840.00
Charter development 2 days Project planner $ 640.00
Team members 2 days Hr. manager $ 560.00

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appointment
Milestone 1: Completion
of initiation phase
0 days $ 0.00
Project planning phase' 19 days $ 5,968.00
Project plan development 3 days Project manager $ 1,080.00
Resource plan
development'
4 days Hr. manager $ 1,120.00
Financial plan
development
3 days
Financial manager, Project
sponsor
$ 840.00
Risk management plan
development
2 days Tester $ 608.00
Quality plan
development
3 days Network analyst $ 960.00
Procurement plan 2 days Project manager, Project sponsor $ 720.00
Development of
communication plan
2 days Project planner $ 640.00
Milestone 2: Completion
of planning phase
0 days $ 0.00
Analyzing project
requirements
15 days $ 4,800.00
Analysis of IP addresses 3 days Network consultant $ 960.00
Sub netting 2 days Network consultant $ 640.00
Network device
identification
2 days Network consultant $ 640.00

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Network cables
identification'
3 days Network consultant $ 960.00
Software identification' 2 days Network consultant $ 640.00
Server identification 3 days Network consultant $ 960.00
Milestone 3: Completion
of project requirement
analysis
0 days $ 0.00
Project designing phase 9 days $ 5,760.00
Logical network design 5 days
System engineer, Network
designer
$ 3,200.00
Physical network design 4 days
System engineer, Network
designer
$ 2,560.00
Milestone 4: Completion
of project designing phase
0 days $ 0.00
Project implementation
phase'
16 days $ 35,360.00
Placing hardware 2 days
Network analyst, Network
engineer, System engineer
$ 1,920.00
Cabling 2 days
Network analyst, Network
engineer, System engineer,
Hardware[1],Software[1]
$ 21,920.00
IP allocation 3 days
Network analyst, Network
engineer, System engineer
$ 2,880.00
Device connection 4 days Network analyst, Network $ 3,840.00

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engineer, System engineer
Server deployment 5 days
Network analyst, Network
engineer, System engineer
$ 4,800.00
Milestone 5: Completion
of implementation phase
0 days $ 0.00
Testing phase 4 days $ 10,912.00
Network speed testing 1 day Tester $ 304.00
Congestion testing 1 day Tester, Additional cost[1] $ 10,304.00
Performance testing 1 day Tester $ 304.00
Milestone 6: Completion
of testing phase
1 day $ 0.00
Closure phase 6 days $ 2,040.00
Reviewing project' 3 days Project manager $ 1,080.00
Stakeholder sign off 2 days Project planner $ 640.00
Documentation 1 day Project planner $ 320.00
3.8 Quality plan
Identification
of factors
Purpose Measurement
of project
quality
Analyzing
project quality
Quality control
Training to
the team
members
Proper
training facility
must be given
to the project
Proper quality
of training is
not provided is
generally
The training
facility that is
provided is poor
is mainly
It is quite
essential to
provide proper
training facility

14PROJECT MANGEMENT
team members
so that they can
be able to
implement the
network system
quite
effectively.
measured by
interviewing the
team members
who are
involved within
the project.
reflected with
the help of
project
performance.
to the team
members of the
project.
Poor quality of
materials
The software
and hardware
that are needed
for
implementing
the system is
not of good
quality and as a
result, number
of quality
related
challenges
could occur.
Proper quality
of materials is
not supplied is
mainly
measured by
undertaking
meeting with
the quality
analyst to know
the issues.
Proper quality
of hardware and
software is not
provided is
mainly reflected
by the issues
and challenges
that occur due
to poor quality
of hardware and
software.
It is quite
essential to
provide proper
quality of
hardware and
software for
network
implementation
within the retail
organization.
3.9 Stakeholder analysis
Stakeholder Power Interest

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Project manager High High
Project planner High High
Network engineer High High
Network consultant Low High
Network analyst Low High
Network designer Low High
System engineer High High
Tester Low High
Financial manager Low Low
Hr. manager Low Low
Sponsor High High
3.10
Communication plan
Audience Message Vehicle Frequency Responsibility
Key Players (Manage
Closely)
Important Players (Keep
Satisfied)
Affected Players (Keep
Informed)
Potential Players
(Monitor for Change)
HighLow
High
Low
Influence
Impact

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Network
engineer
Provides
information
about any type
of technical
issue in
implementing
the network
system.
Face to face
meeting,
Conference
Whenever
needed
IT team members
Project planner Provides
information
about the
objective as well
as scope of the
project.
Face to face
meeting
Once Project manager
Hr. manager Provides
information
about the
training
requirements
Fact to face,
conference
Monthly Team leaders
3.11 Risk management plan
Risk Description Impact Probability Mitigation
Budget shortfall If the budget of
the project is
High High Earned value
analysis needs

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not estimated
properly then it
cause number of
financial issues
to be
undertaken for
analyzing
budget properly.
Schedule
slippage
If the schedule
is not tracked
regularly then it
can raise issue
due to schedule
slippage.
High High It is necessary
to track the
schedule on a
weekly basis.
Technical issue Inappropriate
configuration
can lead to
number of
technical issue
High High It can be
resolved by
configuring the
system
properly.
Improper
management
If the project
managers are
not skilled and
experienced
then they face
difficulty in
managing the
project.
Medium Medium Skilled project
managers must
be hired within
the project.

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3.12 Ethical issue analysis
It is identified that after undertaking ethical issue analysis, it is identified that there
are number of ethical issue that can occur due to the implementation of the system. The
ethical issues include:
Misuse of data by third party: If the data and information are hacked by the third
party then it can generally rise ethical issues [10].
Losing client information: Losing the details as well as information of the clients
due to any technical issue can arise ethical challenges.
3.13 Project deployment plan
The activities that are generally deployed in order to implement the network system
are listed below in the table:
Task Name Duration
Project implementation phase' 16 days
Placing hardware 2 days
Cabling 2 days
IP allocation 3 days
Device connection 4 days
Server deployment 5 days
Testing phase 4 days
Network speed testing 1 day
Congestion testing 1 day
Performance testing 1 day

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4. Crashing project by 2 weeks
It is identified that in order to have earlier finish date by 2 weeks, crashing is done. It
is found that earlier the project requires 15.2 weeks in order to finish the project however
after crashing by enhancing the limit of work of the project team members, it is identified that
the entire project duration is reduced by 2 weeks [6]. The reduction in time is reflected in the
screenshot below:
Figure 4: Screenshot reflecting reduction of duration by 2 weeks
(Source: Created by Author)

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5. Project signoff
Stakeholder Name Signature
Project manager <Please fill> Please fill>
Project planner Please fill> Please fill>
Network engineer Please fill> Please fill>
Network consultant Please fill> Please fill>
Network analyst Please fill> Please fill>
Network designer Please fill> Please fill>
System engineer Please fill> Please fill>
Tester Please fill> Please fill>
Financial manager Please fill> Please fill>
Hr. manager Please fill> Please fill>
Sponsor Please fill> Please fill>
6. Post project review and recommendations
It is identified that the project is successfully completed within 13.2 weeks. All the
activities that are generally required for network system implementation are successfully
executed within the time that is assumed. Furthermore, in order to avoid any type of security
issue within the organization it is very much necessary to follow steps that includes:
Authentication: Proper authentication facility must be provided so that the data and
information are successfully stored so that unauthorized users cannot be able to enter within
the system.
Proper maintenance: The network system must be maintained on a regular basis for
avoiding technical issue.

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