NZCP401 Assessment 1 | Activity 2 Template

NZCP401 Assessment 1 Activity 2 Templates
NZCP401 Assessment 1
Activity 2 Templates
Task one
Describe how the project lifecycle stages and project management processes
have been affected by the situation and how you could lessen the impact by
completing the table below:
Table 1 Describe each of these
project lifecycle stages in
your own words
Impact Actions to reduce
impact
Required:
Write between 100 and 300
words to describe each
stage (extending the table
as required)
Describe at
least 2 impacts
on each life
cycle stage
Describe at least
one action to
reduce each
impact
Initiation
In the initiation phase of the
project, proper business case of
the project is developed. In
addition to this, feasibility study
is mainly undertaken in order to
make sure that the project
which is undertaken is quite
feasible. Moreover, the team
members who are generally
linked with the project are
mainly hired.
Impact 1: The project
does not progress as
per the charter.
Impact 2: The
feasibility of the
project gets affected.
Action 1: It is necessary
to properly open the site
of the project so that
the time and budget of
the project can be
managed as per the
charter.
Action 1: It is necessary
to hire experienced
team members who can
be capable of managing
Planning
In the planning phase of the
project, proper project plan is
developed. In addition to this,
resource plan, financial plan,
quality plan as well as risk
management plan for the
project is generally created.
Moreover, communication plan
is developed in the initial phase
of the project for avoiding
communication related issues
and challenges.
Impact 1: A number
of risks including
ethical issue, project
delay issue as well
as professional issue
occur during the
project.
Impact 2: The
resources that are
assumed for the
project generally
increases.
Action 1: It is quite
important to create a
new risk management
plan effectively for
managing the
challenges properly.
Action 1: It is quite
important to effectively
manage the project
resources for avoiding
challenges.
Executio
n
In the execution phase of the
project, proper blueprint for
renovation is created. In
addition to this, activities that
are associated with renovation
as well as refurbishment of the
project are conducted.
Impact 1: The project
gets shut down as
the health and safety
rules are not used in
the project.
Impact 2: Health and
safety risk occurred.
Action 1: Health and
safety rules must be
used in the entire
project.
Action 1: It is important
to hire experienced
electrician.
1 Version 2
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NZCP401 Assessment 1 Activity 2 Templates
Closure
In the project closure phase,
the project generally gets
properly reviewed quite
effectively. Moreover,
stakeholder sign off is done as
well as proper documentation
for the project is created that
generally includes details about
entire project progress.
Impact 1: The
completion date of
the project gets
delayed.
Impact 2: The
resources which will
be released after
documentation will
not be done as per
the initial plan.
Action 1: It is necessary
to manage the entire
schedule properly for
avoiding delay.
Action 1: It is necessary
to open the site as soon
as possible by creating
proper documentation.
Table 1
Describe each of these
project management
processes in your own
words
Impact Actions to reduce
impact
Required:
Write between 100 and 300
words to describe each
process group (extending
the table as required)
Describe at
least 2 impacts
on each life
cycle stage
Describe at least
one action to
reduce each
impact
Initiating
Process
Group
The initiating process group
mainly includes proper
development of the project
charter as well as
identification of project
stakeholders. Identification
as well as quantification of
the stakeholders who get
impacted by the project is
considered important.
Moreover, the charter that is
created for the project
mainly helps the managers
to properly define the
boundaries of the project.
Impact 1: The
expectations that
are set in the
charter will not be
met.
Impact 2:
Inexperienced
team members are
hired.
Action 1: The site
supervisor must work
effectively for guiding
the team leaders for
avoiding issues and
meeting the project
expectations.
Action 2: It is quite
important to hire
team members who
are experienced such
that the electrician
can be able to
manage the project
work quite
Planning
Process
Group
The planning process group
of the project mainly
includes proper integration
management, scope
management, time
management as well as cost
management. In addition to
this, it also includes quality
management, procurement
management as well as
proper management of
project stakeholder.
Impact 1: Delay in
the project occurred.
Impact 2: The
problem of scope
creep occurs.
Action 1: For finishing
the entire project
effectively, it is quite
necessary to properly
open the site as soon
as possible by showing
the documents.
Action 2: Proper
management of scope
by hiring experienced
team members so that
there is no chance of
2 Version 2
This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative
Commons Attribution-ShareAlike 4.0 International License. To view a copy of this license, visit
http://creativecommons.org/licenses/by-sa/4.0/.

NZCP401 Assessment 1 Activity 2 Templates
Executin
g
Process
Group
In the executing process
group, it is necessary to
direct as well as manage the
project execution. In
addition to this, proper
quality assurance is
performed. Moreover, proper
information is distributed
among the entire project
team so that renovation as
well as refurbishment is
performed effectively.
Impact 1: Proper
quality standard is
not maintained as
proper
workmanship is not
followed by the
electrician in the
Mega Media
project.
Impact 2: The
project progress
gets distributed as
Action 1: It is
necessary to
maintain quality of
the project by hiring
experienced
electrician.
Action 2: It is
necessary to create
documentation on
health and safety
actions for opening
the site.
Closing
Process
Group
In the closing process
group, it is necessary to
close procurement as well as
close project quite
effectively. Additionally,
proper documentation for
the project is generally
created.
Impact 1: Improper
closure of the project
procurement due to
delay.
Impact 2: Delay due
to improper
documentation of the
Action 1: Creating
proper procurement
plan for the project.
Action 2: Development
of proper
documentation that
ensures that proper
Monitor
and
Control
Process
Group *
In monitoring and
controlling the process
group, it is necessary to
perform integrated change
control by verifying scope as
well as controlling the
project scope. In addition to
this, it is needed to monitor
as well as control the project
risk.
Impact 1: Scope
creep occurs which
can cause delay.
Impact 2: The
delivery of the
project gets delayed.
Action 1: It is necessary
to create
documentation for
opening the site so that
delay can be avoided.
Action 2: Proper
maintenance of health
and safety rules for
avoiding delay in the
project.
Task two
Identify and describe the issues you consider are relevant for this scenario, then
outline your solutions (actions) describing how you would manage this situation.
Table 2
Describe each of
these terms in your
own words
Briefly
describe the
issue you
have
identified in
the scenario
Actions to
reduce impact.
State if this is
a strategy,
process or a
procedure
Required:
Write between 100 and
300 words to describe
each issue (extending the
table as required)
Describe at least 1
issue for each
At least two actions
for each issue is
required
3 Version 2
This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative
Commons Attribution-ShareAlike 4.0 International License. To view a copy of this license, visit
http://creativecommons.org/licenses/by-sa/4.0/.