Observation Form for Early Childhood Education Skills Workbook

This is an observation form for supervisors to observe and testify that the candidate has completed the tasks described in the Early Childhood Education Skills Workbook in the childcare centre. The form includes questions related to work plan, strategies, group meeting, compliant practices, conflict resolution, skill development, and ethical leadership. The supervisor needs to initial and tick the boxes and provide specific written comments about the candidate’s performance. The form ends with a supervisor declaration.

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next
page.

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to the
units included in subject 8. Provide the details required below to document your
successful completion of each requirement and have your vocational supervisor
confirm your documentation by signing in the space provided:
Note to the supervisor: By initialing the boxes below, you are confirming that
you have observed the student demonstrating their ability to satisfactorily and
consistently complete all the tasks outlined below according to the provided
description (in blue text), and cope with contingencies related to the tasks. You
are also confirming that they have worked within their work role and followed
organisational policies, procedures, frameworks, and relevant legislative
requirements.
This section will be completed by the candidate: Supervis
or
Initial:
1. Consider a work plan that you developed and
implement in your practice, and answer the following
questions:
Yes:
No:
a. What is the title/name/ subject of the work plan?
 Setting goals and objectives.
 Establishing team responsibilities.
 Setting project timelines.
 Establishing a budget.
b. What are the client needs addressed by the work plan? How did you
ensure that such needs are addressed?
 Know their business. ...
 Listen (really listen) ...
 Ask questions and paraphrase for understanding. ...
 Bring new ideas to the table. ...
 Continue to circle back with the client. ...
 Final thoughts.
c. What are the desired outcomes, objectives and agreed timelines of the
work plan? What are the actions you have undertaken to ensure that
these are met?
An action plan is a document that lays out the tasks you need to complete in order
to accomplish your goal. It also breaks up the process into actionable assignments
based on a timeline.
d. How did you ensure that the work plan is compliant with relevant

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
guidelines and procedures, and is promoting the work of the
organization?
 ENSURE YOUR POLICIES. ARE PRACTICAL.
 PROVIDE EFFECTIVE. DOCUMENTATION.
 CLEARLY EXPLAIN THE. BENEFITS.
 MONITOR EFFECTIVELY.
 RECOGNISE AND REWARD.

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
e. During the implementation of the work plan, how did you make sure
that:
i. Contingencies are managed: Contingency management refers to
a type of behavioral therapy in which individuals are 'reinforced',
or rewarded, for evidence of positive behavioral change.
ii. Duty of care responsibilities are met: It always act in the best
interest of individuals and others. not act or fail to act in a way
that results in harm.
iii. Practices undertaken are ethical and non-discriminatory: Ethical
practice is the application of ethical values in organizational
behavior.
2. Consider the strategies that you develop and implemented for
your work plan to be able to answer the following questions: It
includes,
 executive and management meetings.
 employee and stakeholder surveys.
 focus group feedback.
 analysis of workforce data (payroll, recruitment, workplace
health and safety) reviews of progress reports.
 key findings from project review meetings.
 organisation performance reports and assessments.
Yes:
No:
a. Who were the people you consulted with regard to strategies that
maximize work performance and outcomes, and address barriers and
constraints?
 Share details with staff.
 Encourage suggestions and opinions.
 Recognize efforts.
 Observe their performance and share feedback.
 Involve them in team building activities.
 Invest in Employee Training.
b. What are the strategies obtained from your consultation? Give at least
two (2) of each:
Strategi
es
Maximize work
performance
and outcomes
 Set clear milestones. ...
 Plan and prioritize. ...
 Plan your meetings well. ...
 Communicate better.
Address barriers
and constraints
 Decide What Success Means for
You. Everybody wants success.
 Detach Emotionally. When
something prevents us from
getting what we want, we
typically become frustrated,
fearful, or sad.


Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook  Look at the Barrier as an
Outsider.
3. Consider a group meeting that you have facilitated in your
workplace for the purpose of improving staff performance, and
answer the following questions: One of the most important
factors in employee performance is to achieve goals.
Successful employees meet deadlines, make sales and build the
brand via positive customer interactions.
Yes:
No:
a. Describe the issues you addressed in the meeting.
It Include objectives in every meeting invitation. Tell the participants what
actions or decisions you will be trying to make.
b. Describe the strategies you have proposed in terms of the following
aspects:
i. Maximising staff work performance: Here are the top things you can do to
increase employee efficiency.
 Don't be afraid to delegate.
 Match tasks to skills.
 Communicate effectively.
 Keep goals clear and focused.
 Incentivize employees.
ii. Collaboration among staff members: Collaboration in the workplace is
when two or more people (often groups) work together through idea
sharing to accomplish a common goal.
iii. Delegating work during team activities or procedures: Communicate the
task.
iv. Accurately evaluate work performance: Performance Evaluation is defined
as a formal and productive procedure to measure an employee's work and
results based on their job responsibilities.
c. Describe the process the group underwent that enables each member
to agree on procedures and timeframes, and negotiate roles and
responsibilities.
Ans. Performance management is a communication process by which managers
and employees work together to plan, monitor and review an employee's work
objectives and overall contribution to the organization. Performance management
is a continuous process of planning, coaching and reviewing employee
performance.

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
d. How did you, as facilitator, maintain equality of participation and input
by group members?
Ans. Facilitation is important because meetings of large groups of people can be
very hard to organize as well as to control when they are in progress.
e. How was feedback sought and provided during the meeting?
Ans. Effective feedback helps individuals to understand what they did well and
what they could do better.
4. Describe how you promote and model compliant practices in the
workplace.
Ans. Regularly assess the work environment and procedures ensuring
they comply with safety best practices.
Yes:
No:
5. Recall a follow-up meeting you had with the staff members to
evaluate the effectiveness of the strategies you have
proposed. Briefly discuss the outcome of the meeting.
Ans. Recall strategy means a planned course of action to be taken in
conducting a specific recall, which addresses the depth of recall, need
for public warnings, and extent of effectiveness checks for the recall.
Yes:
No:
6. Recall a meeting you had with staff members to resolve an
issue or disruption in the workplace. (You must be the one
facilitating a resolution to the conflict, NOT participate in
one.) Describe the strategy or solution you developed to
resolve the conflict and avoid such situations from repeating.
Ans. The Conflict Resolution Strategies are as mentioned:
• Don't Ignore Conflict.
• Clarify What the Issue Is.
• Bring Involved Parties Together to Talk.
• Identify a Solution.
• Continue to Monitor and Follow Up on the Conflict.
Yes:
No:
7. Describe how you pro-actively update your skills and
knowledge relevant to your role as an educator.
Ans. Developing a skill requires three essential steps:
• Get training. Attend a workshop, take a course, read an article
or book, observe someone who excels at the skill.
• Practice. Consider ways you can deliberately.
• Get feedback. Assess your progress, identifying areas where you
have improved and areas for continued growth.
Yes:
No:
8. Describe how you ensure that your own leadership practice
aligns with ethical guidelines and organisational policies and
procedures, so that personal or social contact does not Yes:

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
adversely affect your ability to lead a team.
Ans. Ethical leadership requires ethical leaders. If leaders are
ethical, they can ensure that ethical practices are carried out
throughout the organization.
No:
Observation
Checklist
This section is to be completed by the supervisor:
1. I have observed the candidate develop effective relationships
with staff.
Yes:
No:

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
2. I have observed the candidate establish effective
procedures to maximize staff work performance.
Identify these procedures and their outcomes: Yes:
No:
3. I have observed the candidate encourage the staff to access
training and development resources to achieve personal and
workplace goals.
Yes:
No:
4. I have observed the candidate use positive and effective
communication in the workplace.
Yes:
No:

Subject 8 – Third-party observation
form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to the
descriptions provided. I further confirm that I have observed the candidate
plan, develop and implement a childcare plan for children in the centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor
Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):