Online Learning Project Management: Scope, Budget, Stakeholders, and Control Mechanism

This report discusses the project management of the University of Wales Trinity Saint David London campus, which is planning to switch from face-to-face to online delivery of lectures to students due to the impact of COVID-19. It covers project scope, budget assumptions, stakeholders, and control mechanism.

PROJECT: ONLINE
LEARNING
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
Project scope................................................................................................................................3
Budget assumptions.....................................................................................................................4
Assumptions................................................................................................................................5
Constraints...................................................................................................................................5
Stakeholders and their involvement.............................................................................................6
Project organization structure and roles and responsibilities......................................................8
Project control mechanism..........................................................................................................9
Project planning milestones :.....................................................................................................10
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12
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INTRODUCTION
Project management is process undertaken by manager through planning, organising,
coordinating and controlling activities so that end objective of project can be achieved in
effective manner. With impact of covid-19, the overall learning and teaching method has been
his report has discussed about the project that the University of Wales Trinity Saint David
London campus is planning to switched from face 2 face to offer online delivery of lectures to
the student. So, it has included project objective, parameters, expected quality, cost, time and
budget assumption, role of stakeholders and control mechanism.
Project scope
The scope of project of online teaching method due to impact of covid-19 is wide as
through this university will able to provided education to range of student in most effective
manner. Such as:
Project objective
 The main objective of the project is to provide teaching and learning to number of student
through online platform in context of covid-19 pandemic.
 To enhance the learning experience of student by offering them platform to join online
class and come to face to face meeting so that the university can grow and expand its
business (Dhawan, 2020).
 Parameters: Quality education, encourage contact between students and faculty, learner-
centeredness and collaborative learning are important parameter of the online project so
that learning can be provided to student as per their actual capabilities and skills.
Constructive feedback and provide a balance of challenge and support are also parameter
of the online project that will be ensured through taking feedback from student whether
they are able to understand what has been teach (Dhawan, 2020). Furthermore,
appropriate support will be provided to student so that they can learn and improve their
knowledge for fruitful outcome.
 Expected quality: Through the online project, the expected quality is that University is
able to provide qualitative education to all the student that are living in different parts of
the world at minimum disruption. They can easily join online class, lecturer and learn
new things while staying safe and secure at their home. Furthermore, it is expected that
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project make use of strong internet connection and well design technology to connect
with the student in order to enhance their overall learning, skilled, knowledge and
capabilities for bright future ahead.
 Cost: It is estimated that in order to implement and start the project of online course with
impact of covid-19 to teach student around 15000 will be required. As expenses need to
be made related to installation of better technology, internet connection bills and lecturer
that have knowledge pertaining to teaching through online sources rather than face to
face (Fauzi and Khusuma, 2020).
 Time: For completing the project pertaining to online class, it is estimated that around 25
days will be required to install all the equipment, technology and others resources for
achievement of project goals.
Benefits of the project
There are number of benefits that “ the University of Wales Trinity Saint David” London
campus will be getting through switching from face to face to online delivery of lecturer to the
student. Such as:
 It will helps in increasing overall number of student in the university as most of parents
wants to provide or continue the education of student event in scenario of covid. So it has
provided opportunity to college to deliver services to student that wants to learn and
complete their degree even in such circumstances. At the same time new student can also
join the batch as company is providing its services through online platform that can be
easily access by any individuals.
 It will contribute in increasing profitability and brand image of firm in mind and hearts of
customers or student and their parents. As University by changing its method of teaching
as per the current circumstances can easily stay ahead from other competitors (Allo,
2020). Therefore, it helps in creating a image in mind of people that University is highly
focused in providing qualitative education to the student for their overall development.
Budget assumptions
There are certain assumptions related to budget of the project has been made through identifying
the cost or expense that will be incurred at any cost. Such as:
EXPENSE AMOUNT
Salary and wages to employees 4000
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Installation of technology 7000
Internet expense 1500
Electricity bill 1200
Stationary 500
Other miscellaneous 300
TOTAL 15000
So, overall these are the major expense that will be made to implement and start the project of
online class to teach student and enhance profitability of the university.
Assumptions
 The project that Wales Trinity Saint David” London campus have certain assumptions
such as the budget set for the project is estimated cost that has to be incurred, so it is the
total amount of actual cost that has to be incurred in order to complete the project in
desired manner.
 Secondly, it is assumed that appropriate and sufficient resources will be arranged to
implement the project as desired. Such as human or staff member, equipment and digital
technology to connect with student, teach them lesson for enhancing their overall skills
and capabilities (Verawardina and et.al., 2020).
 Healthy environment and effective coordination between the team members will be
maintained so that each of them are highly motivated and influenced to make optimum
use of their skills and capabilities for achievement of project goals. Thereby all the
employee will be highly motivated to use their skills in providing learning services to
student through virtual platform.
Constraints
Each and every project has finite and project manager need to work with their limit in
order to attain the project goals in effective manner.
 There may be chances that the project may not be completed on time, as Covid-19 in
sudden pandemic situation that has adversely impacted on overall growth of economy.
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So, in case there is technical or some other issue then the project will be delay for further
more days (Abe, 2020).
 Cost is another constraint because price of material keep on fluctuating as per
circumstances and situations. Likewise, all the expense related to labor, material, factory,
equipment, administrative, software, contractors may fluctuate that directly impact on
overall cost of the budget.
 Risk of changes in external environment such as suppliers is not able to delivered
material at time, there is poor internet connection and ineffective technology. At the same
time, there is risk of increasing competition, as with covid-19, university are switching to
online platform in order to connect and provided lecturer to the student.
Therefore, all these are major constraints that needs to be overcome by project manager
through proper planning, initialisation and controlling, coordinating for fruitful outcome.
Stakeholders and their involvement
Stakeholders are people that are interested and are influence as results of project such as
staff, student, sponsor or investors of the University of Wales Trinity Saint David. Manager
needs to identify their roles, power and involvement in the project to plan effective strategy to
motivate to be part of the project (Ferri, Grifoni and Guzzo, 2020). Therefore, stakeholder matrix
can be used to understanding their respective involvement such as:
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High
KEEP SATISFIED
 Government
MANAGE CLOSELY
 Director
 Project manager
 Investors
MONITOR
 Lecturer
KEEP INFORMED
Low High
Low INTEREST
1. High power, high interest: These are stakeholders that have high power as well as high
interest in the project such as management and investors, directors of the University of
Wales Trinity Saint David. They have high power with high interest as they have actually
invested capital in the project with an motivate to get maximum outcome. So they have
complete right to take all decision related to project thereby they need to be managed
closely.
2. High power, low interest: There are individuals that have high power but low interest,
such as government have power to take all decision related to law, rules and regulation
that needs to be abided by the university while operating its task in effective manner.
Therefore, the University of Wales Trinity Saint David needs to satisfy the needs of
government by following all the rules and regulation for smooth completion of the
project (Shearer and et.al., 2020).
3. Low power, low interest: Furthermore, there are some of stakeholders that have low
power and low interest such as staff or lecturer of the university. As they are only being
order to performed task or delivered online class to student with impact of covid-19.
They have less interested in the process due to lack of knowledge related to the way
digital technology is being used. They play important role of providing education to
student so they needs to be monitor for growth and success of project.
4. High interest, low power: Student are the stakeholders that have high interested in the
project bur have less power as their main motive is to get education even in the situation
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POWER

of covid-19. So, they main role is to regularly attend the class in order to learn whatever
that has been taught by lecturer (Yulia, 2020).
Project organization structure and roles and responsibilities
Project organisation structure defined the way project will be managed, key activities
that will be performed by each and every individuals so that set goals of University of Wales
Trinity Saint David can be meet in best possible manner. The below graph clearly represent the
organisation structure and roles and responsible of each team member in project as follows:
 Project manager: It is the head of the project, mainly responsible for taking all the
decision related to the project, planning key activities that need to be performed,
delegating of task and many more. It also responsible for identifying error or problem
face by staff member and find alternative method that could be used to resolve the same
in best possible manner.
 Staff member: These are the lecturer that would be responsible for providing the lecturer
through online platform to student. They by making use of their existing skills,
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Project
manager of
online class
Staff member Technical
manager
Finance
manager
System
manager
Marketing and
sales manager
Lecturer
teaching student IT staff Finance staff System staff Marketing staff

knowledge and capabilities will enhance the learning of student and contribute in getting
maximum outcome or return from the project (Korhonen, Ruhalahti and Veermans,
2019).
 Technical manager: The role of technical manager is to ensure that there is proper
working of digital technology and internet connection so that the student are being teach
without any disruption. It will ensure keeping of well equipped material and technology
that could be used in the project to provide online classes to student.
 Finance manager: It plays significant role in managing finance related to the project, by
undertaking activities related to arranging sufficient finance, planning areas in which it
must be utilised to get maximum benefits and many more. It will ensure the project is
being completed in minimum cost possible.
 System staff: It will be responsible for checking all the system are present at accurate
position and are in working condition so they can be effectively utilised to meet the
desired goals in best possible manner.
 Marketing manager: It play role of marketing or generating awareness among the
customers or student, parents that are interested to provide education to the student even
in situation of covid. So it will be responsible for promoting the new ideas in minds of
millions of people through using online platform.
Project control mechanism
Control is one of the most crucial activities that need to be undertaken by project
manager in order to ensure that the project is completed as desired. Project manager through
making use of information technology will accumulate information related to errors or mistake in
the project. Along with that, take feedback from staff member to effective understand the key
issue and find alternative method that could be used by company to grow and sustain (Lee,
2018). Therefore, the project will be controlled through continuously monitoring task that has
been performed by each and every member. The project communication strategies will be done
by taking up new range of working structure goals, for connecting working advancement and
further extended technical goals which will develop competitive goals working on.
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Project planning milestones :
The project planning milestones can be divided into stages, where the key process groups
plays strong role for strengthening vital development, competitive working innovation and to
functionally enhance wider range working efficacy significantly. The projects aims to further use
vital working competencies, to develop strengthened milestones reach where there key processes
are connected to further harness complete efficacy based on structured steps.
Project initiation: University aims to bring on online study platforms to further engage students
diversely, where project initiation aims to harness significant working efficacy for providing best
education platforms. This can be also analysed that project initiation will be done by setting
working targets; evolve on optimum working scenarios for strengthening wide determined
growth (Antonov and Puryaev, 2020). It can be also found to evolve on determined pace to
further signify developed based on connected strengthened functional rise, for strengthening
working reach targets.
Project planning: The project planning, will be done by strengthening new range working
resources pace where it signifies best usage of resources and also develop strengthened goals,
where students can further develop proper response towards using online platforms for studies.
University aims to bring on connective working reach functionally, evolve on rapid quality
standards and strengthen up extensive competitive working domains for larger working efficacy
based on connective targets.
Project monitoring: The stage of project monitoring, can be analysed as next dynamically
advanced step where resources are further signified to be used on for bringing best results in
online platforms for all students. Monitoring will be also done by taking frequent feedbacks, and
sessions results from students in university platform for connective working productivity on
extended platforms. The monitoring stage, will be done by yielding functional work rise based
on extended new technical horizons for determined usage on changing paradigms further for
connective working goals. The monitoring aspect also determined pace to connect towards
changing new extended goals, which will enable students to develop proper reach within
university online platforms. It can be also analysed that the project tasks will be also monitored,
by further extending competitive working efficacy and maintenance of tasks for strengthening
working reach.
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Project controlling: The stage of project controlling, can be understood as widely essential stage
for further strengthening working efficacy in usage of working tasks. The university for
strengthening vital engagement of students in studies within online digital sessions, will be
further extending new range of competitive goals for detailed working engagement actively.
Also project controlling makes one of the widely significant step, used on for technical
innovation.
Project closing: At closure stage of project management, the closure will be done by further
extending new range of working vision and also to leverage new working pace based on set
extended targets. It further can be also signified as one of the most advanced stage, where there
has to be diverse connective functional engagement worked on for extended competitive rise
worked on (Wuni and Shen, 2020).
CONCLUSION
From the above report it can be concluded that project management contributed in
ensuring the all the task are being completed in given time frame and cost. Along with it,
University of Wales Trinity Saint David will able to grow and succeed through making use of
online platform to teach number of student. At last it can be concluded that report has helped in
understanding key measure that are undertaken by manager to guide staff member about task that
needs to be performed and the way in which it can contributed in success of project.
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REFERENCES
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Higher Education, 45. p.100724.
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Perspectives. Online Submission, 2(1). pp.45-51.
Allo, M.D.G., 2020. Is the online learning good in the midst of Covid-19 Pandemic? The case of
EFL learners. Jurnal Sinestesia, 10(1). pp.1-10.
Antonov, A. V. and Puryaev, A. S., 2020, September. Alternative model of project management
at the stages of R&D. In IOP Conference Series: Materials Science and
Engineering (Vol. 915, No. 1, p. 012003). IOP Publishing.
Dhawan, S., 2020. Online learning: A panacea in the time of COVID-19 crisis. Journal of
Educational Technology Systems, 49(1). pp.5-22.
Fauzi, I. and Khusuma, I. H. S., 2020. Teachers’ elementary school in online learning of
COVID-19 pandemic conditions. Jurnal Iqra': Kajian Ilmu Pendidikan, 5(1).
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Ferri, F., Grifoni, P. and Guzzo, T., 2020. Online learning and emergency remote teaching:
Opportunities and challenges in emergency situations. Societies, 10(4). p.86.
Korhonen, A.M., Ruhalahti, S. and Veermans, M., 2019. The online learning process and
scaffolding in student teachers’ personal learning environments. Education and
Information Technologies, 24(1). pp.755-779.
Lee, K., 2018. Everyone already has their community beyond the screen: reconceptualizing
online learning and expanding boundaries. Educational Technology Research
and Development, 66(5). pp.1255-1268.
Salem, A and et.al., 2020. Updates-leak: Data set inference and reconstruction attacks in online
learning. In 29th {USENIX} Security Symposium ({USENIX} Security 20) (pp.
1291-1308).
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Shearer, R.L and et.al., 2020. What students want: A vision of a future online learning
experience grounded in distance education theory. American Journal of Distance
Education, 34(1). pp.36-52.
Verawardina, U and et.al., 2020. Reviewing online learning facing the Covid-19 outbreak. Talent
Development & Excellence, 12.
Wuni, I.Y. and Shen, G. Q., 2020. Critical success factors for management of the early stages of
prefabricated prefinished volumetric construction project life cycle. Engineering,
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Yulia, H., 2020. Online learning to prevent the spread of pandemic corona virus in
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