Online Stud Farm Management System Development Project

This project aims to develop an online management system for stud farms to replace the existing manual processes. The system will have a wide range of features and uses for enhancing the management of business operations at stud farms significantly. The project team consists of Akul, Sanjay, and Yash, with each member assigned specific roles and responsibilities. The team has established communication protocols and rules to ensure effective collaboration. The project will be completed within a fixed budget and timeline. The project will be developed for Globex, which has proposed a set of features to be included in the system.

Online stud farm management system
Assignment Item 2
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Part One:
1. Project Name / Team / Description – (Team work)
Team Name:
Team Members Role Contact No Email
Akul
Sanjay
Yash
2. PROJECT OVERVIEW – (Individual Work)
This project is mainly based on the development of an automated management system for
stud farms. The existing stud farms are all handled manually including reservation process,
accounting, processing records and others. Globex is seeking to develop an online
management system that they will sell to many stud farm clients around Australia. Globex
has proposed a set of features that are to be added in the online management system and
also provided the budget cap and time schedule within which the project must be
completed.
3. PROJECT DESCRIPTION & OBJECTIVES – Individual work
The main focus of the project is the development of an online stud farm management
system that will be used to replace the existing manual processes. Globex has proposed a
number of features that should be included in the stud farm management system that
include business aspects, user interface, finance aspects and others. Through the newly
developed website, the visitors should be able to book services as well as perform a wide
range of options like view services, register account, make online payments for services and
others.
The objectives of the project are as follows.
 To replace the existing manually operated system at the stud farms
 To develop an online stud farm management system that will have a wide range of
features and uses for enhancing the management of business operations at stud
farms significantly
 To complete the project within a fixed budget and a pre-determined timeline
4. TEAM CHARTER – Team Work
Team Members Role Skills and Knowledge Inventory
Akul Team
Spokesperson
Good communication skills, control over vocabulary
Sanjay Research Analyst Good research skills, ability to utilize various
physical and online resources
Yash Data Analyst Good data analysis skills, good sets of technical

and non-technical knowledge
Role Roles and Responsibilities
Team
Spokesperson
To communicate with project supervisor as well as with the other
team members throughout the course of the project
Research Analyst To take part in literature survey as well as collection of data from
various sources
Data Analyst To prepare the project plan based on the data collected and the
requirements of the project
a. Team Communications: Team Work – (I need to see at
the least 5 meetings listed here)
Communication
Type
Frequency / Time Location Emails and Document
Storage location
Team Meeting Weekly Project Room / Lab Documents should be
stored in the lab so that
they can be accessed
anytime by the project
team members
Project
Communication
Daily Project Room Face to face
communication, may be
documented in project
report
Request for fund Before start of
project
Finance Manager’s
Office
Balance sheet
Change
Management
Bi-Weekly Project Manager’s
Office
Email to be saved in
Project Manager’s
project folder
Data Reporting Weekly Project Manager’s
Office
Project Report Document
b. Team Rules & Expectations
Individual Work
o The overall team goal for the project is to share duties among each other so that no
one has to take additional pressure. Another objective is to coordinate and help each
other so that work challenges and issues may be overcome by joint efforts.
o Before this project, I had both positive and negative experiences in team work.
Sometimes, I received great help from my team members whenever I faced some
challenges and issues. Again, I have also experienced lack of coordination in team as
a result of personal rivalries and other issues.

Team Work
o Team Values – The team values include team integrity, coordination, professionalism
and eagerness to learn.
o Code of Ethics – The code of ethics includes professional behavior, following pre set
rules and guidelines, helping team members and others.,
o Rules and Expectations – The rules and expectations are as follows.
Each team member should work according to plan and report to project manager
No personal conflicts should affect performance in project
No cheating is allowed in the entire project course
 Signatures – Insert the electronic signature of all the team members here. This will indicate an
understanding and agreement to the rules and expectations as specified in the points above.
______________________ ________________
______________________ ________________
______________________ ________________
______________________ ________________
Signature Date
Part Two:
1. Learning Cycles – I need to see at the least 5 meetings. I have
facilitated 3 meetings. 2 meetings can happen in your own time. –
Team Work
Learning cycles give structure to your team meetings and accountability for when you and your team
work outside of the meeting schedule
Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles –
the organiser and the scribe:
Meeting Date Organiser – organises
the meeting by writing
down the team’s ideas
and then distributes
them to the team for
feedback.
•
Scribe – documents
the ideas and action
points going
forward.
Meeting outcome / your
understanding of the
project from the
meeting
26/04/2018 Akul Sanjay, Yash Proper plan regarding
initiation of the project
as well as project
roadmap
• Note: Roles should be rotated for each meeting and assigned so that everyone on the team has
equal responsibility.

Using peer learning and reflections, document your understanding of the project at this point in time in
a table format.
Note: it is likely at this early stage of the project that you will write down very few facts. You will have
a few more assumptions and probably a larger list of questions to be answered. Seek answers to your
questions, and show the iteration of learning cycles as you gain a deeper understanding.
Part Three:
Communication Plan – Team Work
As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an
appropriate communication plan. You can add in more columns based on the discussions during the
lecture on stakeholder management and communication plan.
Stakeholder
name
Information to
be shared
Frequency of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf,
ppt, word, email,
etc
Who What When Where Why How
Project
Manager
Any information
related to
project
Weekly PM’s office Project reporting Face to Face,
Email
Finance
Manager
Budget needs As required Finance office Need for budget
allocation
Finance Sheet
IT Manager IT support
requirements
Before start of
project
Project lab Need for tech
support
Face to Face
Procurement
Manager
Resource
requirements
Before start of
project
Meeting room Need for
resources
List of
Requirements
Supervisor Change
requirements
As required Meeting room Need for changes
in project
Face to Face
Part Four:
Reflection – Individual Work
In this subject, I have learnt a lot regarding team work and also gathered significant work experience. I
learnt to coordinate with my team members to simplify the project tasks that were to be completed. I
also learnt to help other team members during the course of the project. I realized that a for a person
to be leader, he must be able to be friends with his colleagues and also strong technical knowledge
and team work skills.
In an IT profession, an ICT project manager needs to have technical as well as decision making skills.
Both of these attributes help the manager to drive the organization / project towards excellence as he
is able to take the right decisions at the right time.
Part Five: Team and Individual Work

References
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning
from and with each other. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt
Assn.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Turner, R. (2016). Gower handbook of project management. Routledge.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
Rationale
This assessment meets the following learning outcomes:
 be able to identify, critically analyse, reflect on and synthesise the key elements of the IT
project management framework, including project stakeholders, communication management,
the project management knowledge areas, common tools and techniques, and project
success factors;
 be able to critically analyse the role of IT project management within a professional
workplace, from the viewpoint of the member/leader of the project team;
 be able to research and critically evaluate how a practising IT project manager applies IT
project management techniques, project management skills, methods and software tools in
the IT industry;
 be able to understand and apply appropriate communication practices within a project
management context;
 be able to research and apply established IT project management principles, skills and
techniques to a case study.
Marking criteria
Criterion High Distinction Distinction Credit Pass Fail
Identifies the
specifics of the
project team and
provides a full
description of the
objectives.
All required project
steps extensively
identified and
accurately
contextualised for
the selected project.
All required project
steps are correctly
identified and are
applied to the
selected project
with some
contextualisation.
All required
project steps are
correctly
identified and are
applied to the
selected project.
Most required
project steps are
correctly
identified and
applied to the
selected project.
Multiple project
steps are missing
or not applied to
the selected
project.

Criterion High Distinction Distinction Credit Pass Fail
(5 Marks)
Produces a team
charter and
includes reference
to all points of
reference as
specified in the
assessment, and
presents the work
in a document.
(10 Marks)
All requirements
associated with the
team charter are
thoroughly
analysed, identified,
and clearly defined
against the points of
reference.
Information is
comprehensively
and logically
documented.
All requirements
associated with the
team charter are
accurately analysed
and identified,
highlighting key
points of reference.
Information is
clearly
documented.
Most requirements
associated with the
team charter are
correctly analysed,
and identified with
some linkages to
the points of
references. The
information is
documented.
Key requirements
associated with
the team charter
requirements are
correctly
identified and
documented.
Key requirements
associated with
the team charter
requirements have
not been
identified.
The Learning
Cycle is
completed
according to the
roles of the group.
(25 Marks)
The Learning Cycle
correctly addresses
all project
requirements and
documents the roles
of the group fully.
The Learning Cycle
correctly addresses
most project
requirements and
documents the roles
of the group well.
The Learning
Cycle correctly
addresses all key
project
requirements and
documents the
roles of the group
adequately.
The Learning
Cycle correctly
addresses all key
project
requirements and
documents the
roles of the
group.
The Learning
Cycle fails to
correctly address
one or more
essential project
requirements and
does not
document the
roles of the group.
A Communication
Plan is completed
that identifies all
relevant
stakeholders.
(25 Marks)
All stakeholders are
identified and
comprehensively
and accurately
documented in the
Communication
Plan.
All stakeholders are
identified and well
documented in the
Communication
Plan.
Most stakeholders
are correctly
identified and
documented in the
Communication
Plan.
Some
stakeholders are
identified and
documented in
the
Communication
Plan.
Key stakeholders
have not been
identified or
documented in the
Communication
Plan.
A final reflection
is completed
containing
reference to all
specified areas.
(30 Marks)
A well-structured,
professionally
communicated
reflection with
detailed reference to
all specified areas.
The sequence and
communication of
the reflection is
good with
appropriate
reference to all
specified areas.
The sequence of
the reflection is
generally well
organised but
more clarity of
communication is
required in terms
of addressing all
areas.
The reflection is
loosely
connected,
transitions lack
clarity.
Ineffective
reference to all
specified areas.
No apparent
logical order of
reflection with
unclear focus.
Little or no use of
reference to
specified areas.
Referencing of
sources (APA 6th
ed citation) to
reinforce findings.
(5 Marks)
All written evidence
is professionally
communicated
using correct
referencing.
All written
information is good
with appropriate
referencing.
All written
information is
generally well
organised but
more clarity of
communication is
required in terms
of referencing.
All written
content is loosely
connected, and
there is
ineffective use of
referencing.
No apparent
logical order of
written content,
and there is a lack
of referencing.